Top Real Estate Team is seeking an All Star Executive Assistant!
**Must Have Minimum of 2 Years Real Estate Admin Experience**
We are seeking a proactive and detail-oriented individual to join our dynamic real estate team. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable handling a variety of administrative and operational tasks related to real estate transactions.
The ideal candidate will:
- Have excellent attention to detail.
- Be experienced in working in a high volume real estate team, or office, supporting top producers with high transaction volume.
- Be forward thinking and highly accountable
- Be highly organized, ensuring tasks are completed on time with attention to detail.
- Possesses strong communication skills (both written and spoken) to present the best version of the team to clients, and fellow realtors.
- Be adaptable to changes on the fly and manage multiple tasks at one time
- Be proactive in solving problems, with minimal guidance/oversight
Additional Skills:
- Bonus if you’re familiar with Mailchimp, FUB, Canva and other realtor systems to provide sales support when needed.
- It is preferred that you have a car and valid drivers license to commute to work reliably, and to handle daily tasks.
- Wants to grow with the team into new areas as their career progresses from the proposed role.
- Social Media Management for posting to multiple platforms.
Working closely with our agents and brokerage team, you will contribute to the seamless execution of deals while supporting marketing, compliance, and client service functions. If you are resourceful, tech-savvy, and passionate about real estate, we invite you to explore the opportunity to grow with us.
Ongoing Duties and Responsibilities include:
- Compose all relevant transaction documents, for landlords, buyers, and sellers.
- Coordinate worksheets and referral forms for realtors, and organize them on a spreadsheet.
- Edit and maintain project marketing materials on Adobe Photoshop or Canva.
- Edit Social Media Posts, edit social media reels, and create captions for social media posts.
- Complete and maintain accurate records of Trades / Deal Sheets, and be responsible for all deals related document submission to RLP Signature.
- Gather Commission Cheque information from builders, and co-ordinate dropping it off at our office or lawyers as requested.
- Prepare CMA's and find comparables' for different property types in the Greater Toronto Area.
- Update Deals spreadsheet daily to track mortgage pre-approvals, coop agreements, accuracy of trade sheet, invoice status, etc.
Required Skills:
- Must be proficient with Microsoft Office and Google Suite (Sheets, Docs, etc.)
- MLS/REALM/SKYSLOPE/BROKERBAY
- File Storage and Management on dropbox and Google Drive
- Professional phone etiquette including strong spoken and written communication skills for client facing activities.
- Ability to work in a fast paced environment, without being distracted or overwhelmed.
- Knowledge of the General Real Estate Transaction, document requirements and RECO Compliance for realtors.
- Create social media on Canva, and cross post to multiple platforms.
- Prepare, process, and maintain lease agreements, renewals, and amendments
- Track lease expiration dates and coordinate renewal notices
- Maintain accurate tenant records and contact information
- Respond to tenant inquiries and route maintenance requests to appropriate staff
- Process move-in/move-out documentation and inspection reports
- Process rent collection, deposits, and payment records
- Prepare invoices, purchase orders, and track vendor payments
- Assist with budget preparation and expense tracking
- Reconcile accounts and prepare financial reports for management
- Maintain records for arrears, late fees, and collections follow-up
IMPORTANT :This is an in office role, we are located at the Shops at Don Mills, 8 Sampson Mews Unit 201.
-Salary: Est. per year.
- Free parking is available, and tons of amenities are just a few minutes walk in the area.
Experience:
- Social media management: 2 years (preferred)
- Executive Assistant: 2 years (preferred)
- Real Estate Admin: 2 years (preferred)
Work Location: In person
Pay: $50,000.00-$65,000.00 per year
Benefits:
Work Location: In person
