columbus real food for real kids Jobs – 1 Openings This Week

Event Coordinator Assistant Summer Job
Heritage Skills Development —Toronto, ON
- $22 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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13d

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Event Coordinator Assistant Summer Job
Heritage Skills Development —Toronto, ON
Experience supporting event promotion through social media, partnerships, and community outreach. Ability to engage community groups, sponsors, and partners to…
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Quick apply
13d
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Event Coordinator Assistant Summer Job

Heritage Skills Development
Toronto, ON

Quick apply

Job details

Temporary | Seasonal
13 days ago

Skills

Microsoft Word
Google Docs
Microsoft Excel
Microsoft Outlook
Post-secondary education
Logistics
Microsoft Office
Supervising experience
Project management
Content creation
Leadership
Communication skills
Time management

Full job description

Tasks and Responsibilities

Organize facilities and oversee all logistical details for virtual and in-person Afro-Carib Fest events.
Support with Afro-Carib Fest event set-up and take-down activities
Monitor security team and ensure proper placement
Coordinate all festival-related logistics, including vendor setups, displays, audiovisual equipment, security, and kids' zone activities.
Assist in sourcing and onboarding vendors, creating layouts, timelines, and detailed operational plans. This will include coordinating vendor check-ins on set-up and event days
Support vendors at Afro-Carib Fest, including:
Monitoring the marketplace areas and flagging any issues that arise
Coordinating the Taste of Afro-Carib Fest food competition logistics. Ensure vendors comply with the competition rules, and monitor engagement with attendees
Coordinate entertainment and activities, ensuring seamless execution of the festival schedule.
Foster cultural community support for the Afro-Carib Fest events
Promote social integration and cohesion for racialized and newcomer community members through Afro-Carib Fest events.
Supervise, support, and manage festival volunteers, providing training and guidance as needed.
Collaborate with HSDC's management team to develop and execute fundraising strategies to meet festival goals.
Market the festival creatively through sponsorships, partnerships, and outreach to media, corporations, and community groups.
Assist with creating and distributing promotional materials, programs, and festival-related correspondence.
Manage HSDC's social media platforms to promote the Afro-Carib Fest, coordinate with marketing assistant to create engaging content, and provide regular updates.
Provide on-site support during the festival, ensuring all activities run smoothly and on schedule.
Support volunteer manager in coordinating volunteer activities, including monitoring check ins, volunteer placement, ensuring volunteers are properly distributed and are at their stations at all times.
Support community outreach and flyer distribution at various summer events in the city. This will include monitoring assigned volunteers at the events
Coordinate onboarding of creative media team (videographers and photographers), including creating and distributing the required content guidelines.

Skills:

1. Event Operations & Logistics Management

Strong project management skills
Ability to remain calm, responsive, and solutions-oriented in fast-paced environments
Strong organizational and time management skills, with the ability to manage multiple activities and deadlines
Experience coordinating event logistics for both in-person and virtual events
Experience supporting large-scale, multi-activity events, such as festivals, markets, or community events is preferred
Ability to manage real-time operations during events, ensuring schedules and activities run smoothly
Strong problem-solving and conflict resolution skills with the ability to troubleshoot issues under pressure
Experience coordinating multiple moving parts simultaneously (entertainment, vendors, volunteers, logistics)
High attention to detail
Understanding of event content capture needs for marketing and post-event reporting

2. Stakeholder Coordination

Experience sourcing, onboarding, and coordinating vendors, photographers, and videographers
Ability to manage vendor communications, expectations, and compliance with event requirements
Ability to monitor multiple activity zones at Afro-Carib Fest
Experience supervising or supporting volunteers in event or community settings
Ability to coordinate creative media teams, including photographers and videographers
Ability to collaborate with the Volunteer Manager to align volunteer staffing with operational needs
Experience with sponsorship coordination or fundraising support

3. Leadership Skills

Experience coordinating interns, volunteers
Ability to assign tasks, monitor output, and ensure alignment with campaign goals
Strong organizational and delegation skills
Ability to collaborate cross-functionally

4. Marketing, Outreach & Communications

Experience supporting event promotion through social media, partnerships, and community outreach
Ability to assist in creating and distributing promotional materials and communications
Experience with social media platforms (Instagram, Facebook, TikTok, X, etc) and content marketing
Experience with social media content management and design tools including Canva, CapCut, Later, Meta Business Suite, etc.
Ability to engage community groups, sponsors, and partners to increase event reach and engagement
Strong written and verbal communication skills

5. Administration and Planning

Strong administrative and documentation skills
Ability to anticipate operational needs and allocate human resources effectively
Strong organizational and time management skills, with the ability to manage multiple activities and deadlines
Experience maintaining records and coordinating multiple stakeholders

Proficiency in Microsoft Office (Word, Excel, Outlook) and Google platforms (Docs, Sheets, Forms, etc).

Qualifications:

Post-secondary education in Event Planning, Event Management, Project Management or related field (required)
2-3 years of experience in project management, event coordination, festival operations, or community programming (required)
Ability to be on-site for full festival days and key setup/teardown periods (required)
Ability to travel within the city for outreach and event support
Availability to work flexible hours, including evenings and weekends
Be between 15 and 30 years of age at the start of employment
Be a Canadian citizen, permanent resident or a person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
International students are not eligible participants.

Job Type: Seasonal
Contract length: 2 months

Pay: $22.00 per hour

Work Location: In person

Quick apply

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