Job description: Senior HRIS and Payroll Specialist
Position Type: Permanent Full-time
Location: Markham, ON (Hybrid; 1 days in-office)
Compensation: $95,000 - 105,000
AI use during the recruitment process: Yes
We are assisting our client, a Contract Research Organization supporting pharma and medical device companies, in hiring a Senior HRIS and Payroll Specialist. This position is responsible for the accurate and timely processing of bi-monthly payroll; reconciliation of payroll accounts; preparation of monthly, quarterly and annual relevant reports; management of all data and processes within the HRIS system; and all related activities. The Senior Payroll and HRIS Administrator will act as the subject matter expert for data, system and business configuration as well as all reporting. The incumbent will also be able to assist with implementing, managing, and improving all HR functions within the HRIS system.
Responsibilities:
Payroll - Canadian and US
- Accurately and efficiently administer the full-cycle payroll process for Canadian (260) and US (200) employees through UKG (Ultipro
- Prepare adjustments and entries in the system for all employment offers, bonus payments, increases, and other employee transactions.
- Maintain and deliver payroll reports. Compiling and summarizing payroll information for management reports on a required basis.
- Generate and assist with regular monthly and annual payroll remittances and filings with respect to third party withholdings.
- Provide customer service to all employees regarding all payroll inquiries, researching and troubleshooting all related issues.
- Maintain in-depth understanding of tax compliance and reporting requirements such as ROE’s and year-end T4’s and US W-2’s and others as necessary.
HRIS - UKG
- Optimize the design, development, and performance of the HRIS system and processes.
- Assist with rollout strategy and execution of system changes (updates, integrations, new configurations), and participate in all aspects of system testing.
- Conduct regular audits to ensure data integrity, and maintain security roles and rights across all modules (e.g. Employee set up, design, problem solving).
- Responsible for investigating data errors and correcting them as appropriate to ensure accuracy.
- Institute system best practices within the HR team to maintain data integrity.
- Provide training, direction, guidance and continued support to HR staff and staff in other departments regarding the HRIS
Qualifications:
- Bachelor Degree in related field.
- Payroll designation and/or HR designation preferred.
- 3 to 5 years’ payroll experience: Canadian payroll and U.S multi-state payroll. Experience with China payroll is an asset.
- HRIS systems administration experience is required. Experience with UKG (Ultimate Software)
- Strong technical proficiency in MS Office Suite with strong excel skills, including VLOOKUP.
- Good communication skills; both verbal and written are required
- Must be a team player with flexible work style and ability to manage multiple projects simultaneously.
All interested applicants who meet the qualifications listed above are invited to submit a resume by clicking “Apply Now.”
The indicated pay range is a good‑faith estimate based on required qualifications, experience, training, and other factors permitted by law. It reflects the pay band established by the client company. Actual offers may vary depending on skills, experience, geographic location, and expected work quality. Most candidates start in the lower half of the range. Pay history is not considered where prohibited by law. This information serves as a general guideline for compensation discussions.
To support a fair and efficient hiring process, we may use artificial intelligence (AI) tools to help review applications. Our team carefully reviews all candidates, and AI is used only as a support tool—never as the sole decision-maker.
#CWS
Job Type: Full-time
Pay: $95,000.00-$105,000.00 per year
Benefits:
- Company pension
- Dental care
- Extended health care
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program
Work Location: Hybrid remote in Markham, ON L3R 0B8
