Job Description
Senior Indirect Tax and Pension Compliance Specialist
Rank P5
Scarborough, ON (Hybrid)
The anticipated annual base salary for this position is $105,700 - $142,900. The salary offered will be based on the candidate’s experience, knowledge, skills and qualifications.
Toyota Canada Inc. (TCI) currently has an exciting opportunity for a Senior Indirect Tax and Pension Compliance Specialist to support our Finance and Accounting team. This is a full-time opportunity and will report to the Senior Manager, Tax, Governance and Audit.
The selected candidate will be responsible for all indirect tax (sales, luxury tax, property tax and excise) and pension plan related to sales tax compliance and regulatory administration.
What We’ll Bring:
Company & Culture
A hybrid work environment
A work environment built on teamwork, flexibility and respect
Professional growth and development programs to help advance your career
A focus on respect for people and continuous improvement
Summer Hours – condensed work week during the summer
Benefits
Competitive compensation package including bonus
Extended health care and dental benefits effective immediately
Company pension plan with additional employer contributions
Associate vehicle discount program
Reimbursement programs (tuition & fitness)
Paid holiday shutdown and competitive paid time off benefits
Sabbatical leave program
What You’ll be Doing:
INDIRECT TAX COMPLIANCE AND ADVISORY
Indirect Tax Compliance
Preparation and filing of monthly or quarterly GST/HST, QST, PST (MB, BC, SK), Excise Tax, Tire Levy, Luxury Sales Tax returns (including working papers, journal entries and payments)
Prepare annual GST/HST/QST claw back calculations (i.e. meals and entertainment, vehicle demo benefits)
Complete and file annual GST/HST returns for pension plans as well as completion of other Federal pension plan statutory filings (RC4607, RC4615, Deemed Supply, ITC claims, GST494)
Prepare and verify self-assessments of provincial sales taxes (e.g. promotional items)
Prepare monthly sales tax rebates on consumer cash incentives
Proactively seek to identify, lead, or support activities to enhance indirect tax compliance and governance
Indirect Tax Audits
Lead, defend and/or support government tax audits for sales and excise tax
Respond to audit queries on a timely basis with relevant and accurate information and support
Work with business units to obtain qualitative and quantitative information that may be required to accurately and timely respond to audit queries
Review and reconcile sales tax audit proposals to confirm validity and/or dispute proposed adjustments
Communicate audit results to senior management to communicate improvements or changes to improve compliance
Implement required changes/corrections to internal processes resulting from government tax audit findings
Conduct training to transfer knowledge to business users to improve TCI compliance record
Audit support to Toyota and Lexus Dealers (cross over issues) including providing supporting documentation and responding to auditor on technical issues
Commodity Sales Tax Advisory
Complete sales tax research and provide guidance on ad hoc sales tax questions from business units, in a verbal or written format
Review contracts for sales tax related issues and provide advice to business units or legal department, in an accurate and timely manner
Respond to sales tax related inquiries from dealers in an accurate and timely manner
Support Senior Manager Tax, Governance & Audit and Manager, Tax with sales tax advisory projects
Communicate changes to sales tax rates and/or legislation to TCI business units and dealers
Assist business units and Procurement Dept to set up purchase orders with correct SAP sales tax coding
Provide guidance to Accounts Payable/Accounts Receivable Teams to assist with SAP sales tax coding on invoices
Oversee issuance of SAP Miscellaneous Customer Billing System transaction codes to Business Units, and update SAP Customer Billing Mapping Table
Provide sales tax training and resources to Associates annually or as required
Review material transactions and contracts (working with vendors) to ensure correct sales tax treatment of items on vendor invoices e.g. annual Dealer meetings and reward trips
Maintain working relationships with Toyota Affiliates and vendors
Support IS department with sales tax related issues that arise on specific IS projects e.g. SAP system changes, Employee Expense system and other business systems
Maintenance of SAP tax codes to reflect rate changes or other statutory changes as required
Commodity Sales Tax Projects
Interact with external sales tax consultants on periodic sales tax recovery reviews to ensure advisors ae supplied with accurate data (working with IS team) and resolve questions
Coordinate with business divisions to oversee administration of ongoing sales tax projects and timely address compliance issues
Other Tax Support
Support Senior Manager Tax, Governance & Audit and Manager Tax with tax audit queries, research and responses
Support Manager, Tax with income tax compliance on ad hoc basis (e.g. taxable benefits, withholding taxes and accounting queries)
Property tax budgets and payments administration
Other duties as required
PENSION COMPLIANCE AND ADMINISTRATION
Pension Liability Accounting for TCI (IAS19)
Administration/Coordinate payment and recording of annual pension plan contributions and pension expense (working with Payroll Team)
Prepare annual pension G/L account schedules for use by F&A, payroll and external auditors
Monitoring of monthly pension plan contributions and expenses
Preparation of year-end pension accounting financial statement note for corporate statutory financial statements
Respond to external auditor’s queries related to pension liability accounting for corporation
Responsible for reporting pension related accounting items to shareholders through global reporting system on quarterly basis
Pension Plans’ Accounting
Oversee preparation of annual pension plans’ statutory financial statements by external pension plan accountant including review of draft financial statements with external accountant and senior management
Oversee and co-ordinate annual pension plans’ financial statements’ year-end audit by external auditor including addressing queries, executing confirmations, and reporting audit results to senior management
Complete Pension Plans’ GST compliance (deemed supply; GST494; rebates; TANs) for both TCCI & TCI
Oversee invoice processing for pension plans (as required)
Pension Plans’ Regulatory Compliance
Responsible for ensuring annual FSCO filings (form 7s, form 8s, annual information returns, financial statement filings, tri-annual valuations, PBGFs) are completed and filed on time in co-ordination with external pension plan advisors (i.e. actuary, accountant, investment managers)
Pension Plan Governance
Support senior manager to implement and maintain pension plans’ governance structure including review of service providers, co-ordination of pension committee records, governance reporting (e.g. investment performance and reporting from invest. consultant and invest. mgrs.), plan monitoring
Maintenance of records retention system for confidential pension plans financial records
Co-ordinate with pension plan actuary to monitor pension legislation amendments that impact financial reporting
Support Senior Manager, Tax Governance & Audit, HR and payroll on special pension projects
Participate in the Joint Operations Subcommittee (JOSC) to report pension administration updates to subcommittee members
Pension Plan Support
Support Senior Manager, Tax, Governance & Audit, Finance Subcommittee, JOSC with knowledge of pension plan financial and regulatory compliance requirements
What You’ll Bring:
Indirect Tax
Post secondary education in Business, Accounting or any other relevant programs.
CPA Accounting Designation is required
Completion of CPA In-depth GST/HST Program (within past 5 years)
5 years post designation experience in Canadian indirect tax compliance (sales, luxury tax & excise taxes) and advisory
Expert knowledge in GST/HST Statutory Requirements
Ex pert knowledge in Canadian Provincial Sales Tax Statutory Requirements (BC, MB, SK, QST)
Excellent communication, comprehension, organization and technical skills
Deadline oriented to ensure corporate compliance with statutory filing requirements with Indirect tax and Pension compliance obligations
Proficiency with SAP Hana 4 Enterprise System Strong proficiency with MS Office Suite (specifically MS Excel)
Experience with Power BI an asset
French language skills, an asset
US State Sales Tax knowledge, an asset
Pension Plan Compliance
1 year experience in pension plan administration and accounting, preferred
General knowledge of Defined Benefit and Defined Contribution pension plans
Comprehension of sales tax requirements for pension plans, an asset
Pension plan accounting for corporations (IAS 19), an asset
Ontario Pension Benefits Act knowledge, an asset
About Us
Toyota Canada Inc. is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.
What Sets Us Apart?
A focus on people, passion for Toyota, innovation and continuous improvement have made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.
What You Should Know:
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law. Please advise us at any point during the recruitment and selection process or your employment if you require accommodation. Please note TCI may use AI-powered tools to assist us with initial screening and assessment. Talent Acquisition Specialists always review all applications and Hiring Managers always make final hiring decisions throughout the selection process.
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