At Romanovsky and Associates we are committed to providing high quality services that are needed in today’s competitive market place. We have had a steady growth in our client base and we are looking to fill an opening in our Toronto office. We are searching for a qualified individual to provide administrative and clerical support to our accountants.
Job Title: Administrative Assistant – Full-Time.
Qualifications:
· Excellent communication skills, mastery of spelling and English grammar
· Written communication skills to compose correspondence
· Exercises tact and diplomacy while greeting and responding to requests for information internally and externally.
· Problem-solving to check and verify a variety of forms and documents for accuracy; follow-up and correct where appropriate.
· Time management skills; ability to plan and prioritize daily work while multi-tasking.
· A certificate or diploma in office administration or financial administration
· Previous work experience in an administrative position in an accounting firm would be an asset
· Available to work additional hours from March until May
· Previous Payroll experience would be an asset
Duties and Responsibilities:
RECEPTION
· Answer all incoming phone calls in a professional and courteous manner
· Direct phone inquiries to the appropriate staff members, take detailed messages when needed
· Greet clients/suppliers/visitors to the company in a professional and friendly manner and document receipt of packages.
OFFICE ADMINISTRATION
· Use computer word processing, spreadsheet and database software in addition to, Caseware working papers, Doc.It, iFirm and Tax-cycle and Remitian to prepare forms, reports, emails, faxes, letters etc.
· Scan and electronically file copies of documents and statements received from the Canada Revenue Agency
· Update and maintain spreadsheets for corporate year ends and personal tax clients
· Use computer software to prepare year end packages for client meetings and conference calls
· Accept, process and deposit all credit card payments from clients
· Month end duties include printing reports and emailing correspondence to corporate year-end clients
· Respond to client requests for electronic copies of financial documents, follow up on outstanding documents for corporate return preparation
· Update and maintain client information in iFirm.
· Prepare, file returns electronically and upload copies of Personal Returns Electronically to our secure client portal.
· Open and sort incoming mail and courier deliveries for the office, prepare outgoing mail.
· Purchase, receive and store the office supplies ensuring that the basic supplies are always available.
Our Mission Statement
Our goal at Romanovsky & Associates is to foster the best possible working and learning environment. The firm strives to maintain a climate of fairness, cooperation and professionalism. We foster positive relationships with our clients, recognizing their perceptions of urgency and preferences, understand their expectations, and respond consistently with the highest possible level of service.
Romanovsky and Associates was founded over 40 years ago and the head office is in Edmonton, Alberta. We provide employee training a competitive salary and a flexible work schedule.
Job Types: Full-time, Permanent
Pay: $40,000.00-$50,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Paid time off
Experience:
- Front desk: 2 years (required)
- Administrative experience: 2 years (required)
Work Location: In person
