Dartmouth, Ns & administrative occupations Jobs – 25 Openings This Week

Administrative Support
Halifax Regional Municipality —Dartmouth, NS
- $28.41 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
3d
Clerk 3 (OPOP/OPIP Claim Coordinator)
Province of Nova Scotia —Halifax, NS
- $3,696.78–$4,136.22 a month
- Databases
- Administrative experience
- Analysis skills
- Disability insurance
- Dental care
8d
Administrative Assistant (Secretary 2) (Temporary)
Province of Nova Scotia —Halifax, NS
- $26.41–$29.54 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
License Administrator
Halifax Regional Municipality —Dartmouth, NS
- $37.22 an hour
- Full-time
- Customer service
- Writing skills
- Windows
1d
Clerk 2 (Relief)
Province of Nova Scotia —Dartmouth, NS
- $23.54–$25.62 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
9d
Secretary 2 (Disaster Financial Assistance Support Admin)
Province of Nova Scotia —Dartmouth, NS
- $26.41–$29.54 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
14d
Correctional Officer (Relief)
Province of Nova Scotia —Halifax, NS
- $30.76–$39.22 an hour
- Full-time
- CPR Certification
- High school diploma or GED
- Bachelor's
14d
Receptionist/Finance Clerk
IMP Group —Halifax, NS
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Designated paid holidays
- Tuition reimbursement
11d
Accounting Support Representative
Halifax Regional Municipality —Dartmouth, NS
- $28.41 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
Fisheries Inspector (Intelligence) - Inspector (Specialist) 3
Province of Nova Scotia —Halifax, NS
- $5,889.88–$6,841.04 a month
- Overtime
- Microsoft Office
- High school diploma or GED
- Travel
- Disability insurance
- Dental care
11d
Data Management and Configuration Management Specialist
IMP Group —Halifax, NS
- Microsoft Office
- High school diploma or GED
- Designated paid holidays
- Tuition reimbursement
Rent Supplement Program Admin Officer (Program Admin Officer 1-2)
Province of Nova Scotia —Halifax, NS
- $2,112.87–$3,029.89 a month
- Microsoft Office
- Administrative experience
- Bachelor's
- Disability insurance
- Dental care
10d
Assistant Controller
IMP Group —Halifax, NS
- Microsoft Excel
- Microsoft Office
- Finance
- Dental care
Tax Analyst
Halifax Regional Municipality —Dartmouth, NS
- $37.22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
10d
Administrative Coordinator, Nova Scotia Insured Services Program Mood and Anxiety Stream
Province of Nova Scotia —Halifax, NS
- $25,000–$31,000 a year
- Contract
- Administrative experience
- In-person
- Communication skills
9d
Manager, Active Transportation and Sidewalks West/East
Halifax Regional Municipality —Dartmouth, NS
- $105,040–$135,936 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Supervising experience
Product Director - Early Years Modernization
Province of Nova Scotia —Halifax, NS
- $8,644.30–$10,805.32 a month
- Overtime
- Supervising experience
- Presentation skills
- Bachelor's
- Disability insurance
- Dental care
1d
Front Desk Staff (North Preston and Cole Harbour)
Halifax Regional Municipality —North Preston, NS
- $19.85 an hour
- Weekends as needed
- Microsoft Word
- CPR Certification
- Microsoft Excel
8d
Supervisor, Building Standards
Halifax Regional Municipality —Halifax, NS
- $83,729–$108,353 a year
- Overtime
- Customer service
- Engineering
- Supervising experience
1d
Buyer/Purchaser Intermediate
IMP Group —Halifax, NS
- ERP systems
- Microsoft Office
- Computer skills
- Tuition reimbursement
Project Manager
IMP Group —Halifax, NS
- PMP
- Microsoft Office
- Travel
- Designated paid holidays
- Tuition reimbursement
Building Portfolio Specialist, Energy (Program Admin Officer 3)
Province of Nova Scotia —Halifax, NS
- $2,805.63–$3,410.48 a month
- Temporary
- Administrative experience
- Bachelor's
- Computer skills
- Disability insurance
- Dental care
10d
Engineering Technologist I
Halifax Regional Municipality —Halifax, NS
- $39.63 an hour
- Full-time
- Microsoft Word
- AutoCAD
- Microsoft Excel
9d
Team Lead (Halifax Airport)
Commissionaires Nova Scotia —Goffs, NS
- $26.75 an hour
- Weekends as needed
- Customer service
- High school diploma or GED
- First Aid Certification
- Dental care
- Paid sick leave
Quick apply
3d
Production Supervisor
IMP Group —Halifax, NS
- Overtime
- No university degree
- Communication skills
- Designated paid holidays
- Tuition reimbursement

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Administrative Support

Halifax Regional Municipality
Dartmouth, NS

Apply Now

Job details

Full-time
3 days ago

Skills

Customer service
SAP
Microsoft Office
Administrative experience
High school diploma or GED
Data entry
Organizational skills
Typing

Full job description

Job Posting

Halifax Regional Municipality is inviting applications for the full-time, up to 6-month term position of Administrative Support with our Corporate Fleet team.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

The Administrative Support role is the critical role of the Emergency Fleet Maintenance team providing hands on service and support within the daily operations including creating/processing work orders, scheduling jobs, taking client requests, processing vendor invoices, etc. The Administrative support person must be task-driven and organized and enjoy working in a busy, garage environment. The ideal candidate for this position is hands-on and possesses prior fleet or garage experience.

Under the direction of the Superintendent of Emergency Fleet, the Administrative position provides support to Corporate Fleet. The Administrative Support is responsible for administrative functions relating to the maintenance and repairs for vehicles and equipment used by Halifax Regional Fire. This position requires a high degree of initiative, customer service, and strong organizational skills.

DUTIES AND RESPONSIBILITIES:

Coordinate and schedule work in consultation with the Supervisor and user departments
Create and generate work orders in Fleet Focus
Review time cards, and work orders to ensure all information is accurate and complete
Work on requests for quotation for services in conjunction with the procurement staff
Coordinate the motor vehicle inspection process for vehicles
Track vehicle permits, insurance cards, overweight permits, preventative maintenance ensuring they are up to date and correct
Process obsolete/surplus vehicles; remove license plates and/or arrange for removal
Verify warranties/recalls and ensure all work is sent to the appropriate repair facility
Procure services as needed using SAP and Fleet Focus
Process purchase orders, goods receipts, and invoices to ensure payment in a timely manner
Support the vehicle tendering process
Generate budget/financial reports from SAP and Fleet Focus
Enter hours of work and type of work completed for work orders, to maintain vehicle history/cost in Fleet Focus
Prepare and track attendance records, liaising with staff in Fleet and other business units as required (i.e. emergency call-out, payroll discrepancies and confidential information)
Verify monthly corporate Visa statements for accuracy and completeness (i.e. ensure correct coding to work orders, cost centers, cost elements, etc.)
Respond to direct enquiries on matters pertaining to Emergency Fleet, in person, or via various communication channels
Responsible for office activities, mail and ordering stationery
Prepare correspondence as required
Maintain vehicle master lists
Manage vehicle registration process for HRP vehicles and equipment
Maintain and reconcile petty cash, local travel and taxi chits.
Other duties as assigned

QUALIFICATIONS:
Education & Experience:

Grade 12
Diploma in Office Administration from a recognized educational institution
Minimum of three (3) years related experience, preferably in a fleet operation

Technical/Job Specific Knowledge and Abilities:

Proficiency in the use of computers and software (Microsoft suite, etc.)
Thorough working knowledge of multiple SAP modules is considered an asset
Proficient typing / data entry skills
Strong customer service orientation and organization and planning skills

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.

Please note - Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided, and the award of this position may be made solely on the basis of the information provided in the electronic submission without any requirement that the Employer contact the candidate for further elaboration on information referenced in the application.

COMPETENCIES: Communication, Customer Service, Organization & Planning, Teamwork and Cooperation, Valuing Diversity.

WORK STATUS: Full time, up to 6 month term.

HOURS OF WORK: Monday to Friday, 7:30 am - 3:30 pm, 35 hours per week.

SALARY: $28.41 per hour, as per the NSGEU Local 222 Collective Agreement.

WORK LOCATION: Emergency Fleet Fire Garage- 34 Red Bridge Pond Road, Dartmouth NS B2X0C5.

CLOSING DATE: Application will be received up to 11:59 pm on August 9, 2026.

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax

(position # 78611868)

Apply Now

Refine Your Search

& administrative occupations jobs in dartmouth, ns

Administrative Support

Clerk 3 (OPOP/OPIP Claim Coordinator)

Administrative Assistant (Secretary 2) (Temporary)

License Administrator

Clerk 2 (Relief)

Secretary 2 (Disaster Financial Assistance Support Admin)

Correctional Officer (Relief)

Receptionist/Finance Clerk

Accounting Support Representative

Fisheries Inspector (Intelligence) - Inspector (Specialist) 3

Data Management and Configuration Management Specialist

Rent Supplement Program Admin Officer (Program Admin Officer 1-2)

Assistant Controller

Tax Analyst

Administrative Coordinator, Nova Scotia Insured Services Program Mood and Anxiety Stream

Manager, Active Transportation and Sidewalks West/East

Product Director - Early Years Modernization

Front Desk Staff (North Preston and Cole Harbour)

Supervisor, Building Standards

Buyer/Purchaser Intermediate

Project Manager

Building Portfolio Specialist, Energy (Program Admin Officer 3)

Engineering Technologist I

Team Lead (Halifax Airport)

Production Supervisor

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