Dartmouth, Ns Administrative assistant (1 year) – halifax Jobs – 14 Openings This Week

Administrative Assistant
Co-operators Insurance & Financial Services —Dartmouth, NS
- $45,000–$50,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Customer Service/Administrative Assistant
Barrett Firewood —Beaver Bank, NS
- $18–$20 an hour
- Part-time
- Social media management
- Customer service
- Word processing
Quick apply
8d
School Based Administrative Assistant
Halifax Regional Centre for Education —Halifax, NS
- $27.15–$30.22 an hour
- Monday to Friday
- Word processing
- Databases
- Office experience
- Dental care
- Employee assistance program
2d
Administrative Assistant
Nova Scotia Health Authority (NSHA) —Halifax, NS
- $28.46–$34.86 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's
- Disability insurance
- Dental care
4d
Administrative Assistant
Steele Jaguar Land Rover Halifax —Halifax, NS
- $19.70–$23.50 an hour
- Microsoft Outlook
- Administrative experience
- Data entry
- Dental care
Quick apply
1d
FULL TIME - Family Practice Medical Office Assistant (Bedford)
The Family Focus —Halifax, NS
- $18–$20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Inventory control
- Dental care
- Paid time off
Quick apply
2d
Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- $23–$25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Pharmacy Assistant / Clinic Admin Assistant
BROOKLINE PHARMASAVE —Bedford, NS
- From $19 an hour
- Full-time
- Inventory management
- Customer service
- Maintenance
Quick apply
19h
Executive Assistant
National Bank of Canada —Halifax, NS
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Outlook
- English
- Wellness program
- Employee assistance program
2d
Part-Time Community Coordinator / Administrative Assistant
9Mile Business Centre —Bedford, NS
- From $19.23 an hour
- Part-time
- Google Suite
- Microsoft Outlook
- Sales
Quick apply
Executive Assistant and Operations Manager
Dalhousie University —Halifax, NS
- $55,850–$74,599 a year
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Bachelor's
- Dental care
- Tuition reimbursement
2d
Accounts Payable Specialist and Executive Assistant to Clinical Psychologist
CRUX Psychology —Halifax, NS
- $20–$23 an hour
- Full-time
- Administrative experience
- Business development
- Bachelor's
Quick apply

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Administrative Assistant
Co-operators Insurance & Financial Services —Dartmouth, NS
The administrative assistant will also provide clerical and administrative support to the agency including greeting clients, accepting payments, answering, and…
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FULL TIME - Family Practice Medical Office Assistant (Bedford)
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Excellent telephone etiquette and attention to detail. *Preferred:* Completion of a recognized Medical Office Assistant or Receptionist program (or equivalent…
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Administrative Assistant

Co-operators Insurance & Financial Services
Dartmouth, NS

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
RRSP match
Disability insurance
Dental care
Paid time off
Paid vacation
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Outbound sales
Customer relationship building
Customer service
Customer appointment booking
Client inquiry handling
Administrative support experience
Filing
Microsoft Office
Administrative experience
Client services
Customer service orientation
Front desk
Financial services
Deposits
Outbound calling
Appointment scheduling
Communication skills
Client interaction
Time management

Full job description

Job description:

Summary:

The focus of the Administrative Assistant in the agency is assisting in the co-ordination and implementation of the agency contact program through outbound calling, email and texting to schedule and confirm appointments for the agent and agency staff, billing and administrative tasks. This role supports the agency philosophy of proactive client contact and works with the agency team to achieve profitable growth through dedicated outbound activity. The administrative assistant will also provide clerical and administrative support to the agency including greeting clients, accepting payments, answering, and placing phone calls. Use existing systems to complete daily work activities as required and provide support to agency staff within the office environment.

Roles and responsibilities:

Complete outbound calls to obtain insurance expiry dates, schedule annual reviews, set and confirm appointments.
Schedule all appointments on the appropriate calendar.
Document client profile notes.
Track call activity including calls dialed, contacts made, and appointments booked.
Greet clients and direct them to the appropriate agency staff
Act as primary telephone contact by receiving, redirecting callers and managing voicemail
Obtain, verify, and record client information as required
Monitor incoming email and daily work lists and distribute appropriately
Proactively contact clients for numerous follow-up activities
Accept, process, and deposit all payments
Provide a full range of administrative support services including filing, faxing, photocopying, incoming/outgoing mail, courier service, order/purchase supplies, running reports for advisor, preparing staff meeting material and presentations and other support as required

Working Conditions:

Physical:

Regular office environment.

Qualifications and Skills:

Strong interpersonal skills.
Organizational and time management skills.
Administrative Assistant program or administrative experience is an asset
General Insurance License may be required
Customer service experience or related business experience is preferred
Skilled in communication (verbal and written), strong interpersonal skills, organizational and time management skills
Candidate must be comfortable in a technology dependent environment including proficiency with Microsoft Office
The successful candidate shall be subject to a Criminal Record and Consumer History background check as a condition of employment.

PERFORMANCE MEASURES

Performance of Core Functions:

Level of customer satisfaction as measured through client feedback
Accuracy and attention to detail in all work
Effectiveness of documentation of administrative practices and procedures
Ongoing focus on personal and professional development

Impact on the Organization:

Impact on organizations trust and reputation through accuracy and completeness of information reported and appropriate treatment of confidential information
Client Support staff are the face of the organization to our clients

Impact on the Client

Timely delivery of services and responses to client inquiries – once and done approach

Impact on Team/Staff Development

Effectiveness of working relationships with peers, agent and district management team
Works cooperatively with others to accomplish objectives.
Achievement of targets set both team and individual
Ability and initiative to take on new and challenging assignments

What You’ll Bring

Minimum one (1) year of sales, customer service, administrative, or related business experience preferred.
Strong interpersonal and relationship-building skills.
Excellent verbal and written communication abilities.
Strong organizational and time management skills.
High attention to detail and accuracy.
Ability to multitask and prioritize effectively.
Comfortable working in a technology-driven environment, including proficiency with Microsoft Office.
Positive attitude, strong work ethic, and willingness to learn.
Ability to work independently and collaboratively within a team environment.

Licensing Requirements

General Insurance License is required or must be obtained within two (2) months of employment.
Must meet all provincial licensing and continuing education requirements necessary to obtain and maintain licensing.
OTL License is considered an asset.
Insurance or financial services experience is considered an asset.

Employment Requirements

The successful candidate will be required to complete:

Criminal Record Check
Consumer History Background Check

⸻

What Success Looks Like

Performance may be measured through:

Client satisfaction and service quality.
Outbound calling activity.
Annual review appointments booked.
Appointment confirmation rates.
Client retention activities completed.
Referral opportunities identified.
Accuracy of documentation and administrative processes.
Achievement of team and individual objectives.
Positive contribution to team culture and agency growth.

⸻

What We Offer

We believe great people deserve great support.

Compensation & Incentives

Competitive base salary.
Commission opportunities on eligible home insurance sales in addition to base compensation.
Licensing support and training opportunities.
Career advancement opportunities within a growing organization.

Benefits Package

Comprehensive Health & Dental Benefits.
Long-Term Disability Coverage.
Life Insurance.
Employee Assistance Program (EAP).
Vision Care.
RRSP Matching Program.
Paid Time Off. Three (3) Weeks Paid Vacation.
On-Site Parking.
Hybrid and Work-From-Home opportunities based on business needs and performance.

⸻

Why Join Gallant Financial Group?

At Gallant Financial Group, we’re committed to helping our clients protect what matters most while building meaningful careers for our team members. We foster a supportive, collaborative environment where initiative is recognized, growth is encouraged, and every team member plays an important role in our success.

If you’re passionate about helping people, building relationships, and being part of a growing organization, we’d love to hear from you.

Job Type: Full-Time, Permanent

Work Location: Dartmouth, NS (In-Person)

Apply today and become part of a team that makes a difference every day.

Job Types: Permanent, Full-time

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Flexible language requirement:

French not required

Pay: $45,000.00-$50,000.00 per year

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

administrative assistant (1 year) – halifax jobs in dartmouth, ns

Administrative Assistant

Customer Service/Administrative Assistant

School Based Administrative Assistant

Administrative Assistant

Administrative Assistant

FULL TIME - Family Practice Medical Office Assistant (Bedford)

Office Administrator

Pharmacy Assistant / Clinic Admin Assistant

Executive Assistant

Part-Time Community Coordinator / Administrative Assistant

Executive Assistant and Operations Manager

Accounts Payable Specialist and Executive Assistant to Clinical Psychologist

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