Our confidential client in Victoria, BC, is seeking an exceptionally organized, discreet, and proactive Executive Personal Assistant to support a dynamic principal across advocacy initiatives, governance responsibilities, travel coordination, family operations, and personal logistics. This is a traditional assistant role. This is an opportunity to become a highly trusted partner in a fast-moving and meaningful environment. Professionalism, judgment, adaptability, and emotional intelligence are essential. The successful candidate thrives behind the scenes, anticipates needs before they arise, and brings calm, clarity, and organization to complex and evolving priorities.
Are you someone who naturally stays three steps ahead? Do you love creating order from complexity, managing details with precision, and making life easier for the people you support? Are you naturally calm under pressure, a problem solver, and are you praised for being highly organized? Are you equally comfortable coordinating executive-level logistics, handling sensitive personal matters with discretion, and pivoting quickly when priorities shift? If so, we encourage you to read on.
In the role of Executive Personal Assistant, you will:
- Coordinate complex calendars, travel, itineraries, reservations, and logistics
- Support board and governance activities including meetings, materials, and follow-up
- Assist with advocacy initiatives, stakeholder coordination, and communications
- Manage personal operations including appointments, errands, gifting, hosting, and family coordination
- Research, organize, and proactively solve problems with minimal direction
- Act as a highly trusted right hand across both professional and personal priorities
The experience listed above is required to be successful in this role, however, please be sure to review the full Job Description at https://tallsky.ca/job/executive-personal-assistant/ as there is additional experience that would be very beneficial and would elevate your application!
What You’ll Bring
- 5+ years of experience in an executive assistant, personal assistant, or senior support role
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Excellent judgment, discretion, and professionalism
- Experience managing complex schedules and travel coordination
- A warm, polished, and highly service-oriented approach
- Strong technical proficiency and comfort with productivity and AI-enabled tools
- The ability to remain calm, adaptable, and solutions-focused in a fast-paced environment
- Experience supporting governance or board-related work is considered an asset.
Why This Opportunity?
This is a rare opportunity to support meaningful work across advocacy, governance, business, and family leadership while building a long-term trusted partnership in a thoughtful and purpose-driven environment.
The role offers:
- Competitive salary in the range of $95,000 – $115,000
- Comprehensive extended health and benefits coverage
- Retention bonus opportunity
- Significant trust, autonomy, and variety
- Exposure to influential networks across advocacy, governance, technology, and Canadian business
How to Apply:
After reviewing the full Job Description at https://tallsky.ca/job/executive-personal-assistant/ qualified applicants are encouraged to apply in confidence to TallSky Consulting with a resume and cover letter that indicates how you meet the requirements of this position.
This is a confidential search. All inquiries and applications will be handled with the utmost discretion.
TallSky is committed to supporting our clients in building inclusive cultures that embrace differences. Our approach reflects professional employment equity practices, and we believe in celebrating each candidate’s uniqueness. Diverse teams learn how to communicate respectfully, deliver more innovative solutions, and are better positioned for long-term success.
This position will remain open until it is filled. We thank all applicants who apply; however, after initial acknowledgment, only those selected for further consideration will be contacted.
Pay: $95,000.00-$115,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Experience:
- Executive administrative: 5 years (required)
Location:
Work Location: In person
