About NPAA
The Nurse Practitioners Association of Alberta (NPAA) is the professional voice of nurse practitioners in Alberta. We are a member-driven organization committed to health equity, advocacy, and advancing NP practice across the province. Guided by our core values, Stewardship, Accountability, Advocacy, Leadership, and Equity, we work collaboratively to strengthen Alberta’s healthcare system through strategic leadership and meaningful partnerships.
Position Summary
The Administrative Coordinator supports key administrative and coordination functions of the Nurse Practitioners Association of Alberta. This role is responsible for membership administration, coordination of NPAA events and meetings, communications workflow support, and research and drafting of new non-repayable funding applications.
The role works closely with the Executive Director and team to support the effective delivery of NPAA initiatives and funding opportunities.
Responsibilities
- Process new membership applications
- Confirm eligibility categories using established criteria
- Enter and maintain accurate member records in the membership database
- Issue confirmation emails and receipts
- Manage renewal reminders and follow up on overdue accounts
- Respond to routine membership inquiries
- Maintain accurate and up-to-date membership files
- Prepare monthly and AGM membership summary reports
- Ensure data accuracy and integrity within membership systems
Event and Conference Coordination
- Plan and coordinate logistics for NPAA meetings, conferences, and events
- Secure venues and manage bookings
- Coordinate registration and attendee tracking
- Liaise with speakers and confirm presentation materials
- Prepare event communications and reminders
- Support on-site coordination when required
- Track event budgets as directed
- Maintain organized event documentation and records
Communications Workflow Support
- Maintain the newsletter editorial calendar
- Track content submissions and deadlines
- Follow up on outstanding content submissions
- Coordinate newsletter production workflow
- Format and distribute newsletters
- Post approved updates to the website
- Maintain event listings and routine website updates
- Maintain organized communications files
Funding Application Support
- Research funding opportunities aligned with NPAA priorities
- Review eligibility criteria and deadlines
- Maintain a funding opportunity tracker
- Draft grant applications under the direction of the Executive Director
- Assemble required attachments and supporting documentation
- Track submission deadlines and funding decisions
- Maintain organized records of applications and reporting requirementsThis position offers a vital role within our organization by ensuring smooth administrative operations while fostering a welcoming environment for clients and staff alike.
- Confirm eligibility categories using established criteria
- Enter and maintain accurate member records in the membership database
- Issue confirmation emails and receipts
- Manage renewal reminders and follow up on overdue accounts
- Respond to routine membership inquiries
- Maintain accurate and up-to-date membership files
- Prepare monthly and AGM membership summary reports
- Ensure data accuracy and integrity within membership systems
Skills and Qualifications
- Bachelor’s degree in business administration, communications, public administration, nonprofit management, or a related field
- Experience in administrative coordination or operational support
- Experience coordinating meetings, events, or conferences
- Strong organizational and time-management skills
- Strong written communication skills
- Ability to manage multiple priorities and deadlines
- Proficiency with Microsoft Office, Google Workspace, and digital collaboration tools
- Advanced proficiency in spoken and written English required
- Experience researching or drafting funding applications
- Valid driver’s licence or ability to travel to occasional in-person meetings or events
Please submit your resume and a cover letter outlining your interest in the role and any experience with grant or funding applications.
Job Types: Full-time, Fixed term contract
Contract length: 9 months
Pay: $55,000.00-$60,000.00 per year
Application question(s):
- Do you have experience researching or drafting grant or funding applications?
Work Location: Remote
