Peace Wapiti Public School Division (PWPSD) provides service to approximately 6,100 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region. To learn more about northwestern Alberta and Working, Living and Playing in our region, please visit the Work NW Alberta website .
CLAIRMONT COMMUNITY SCHOOL is seeking candidates who enjoy working in a student-focused and collaborative environment. We invite applications for a Part-Time School Administrative Assistant (18/hrs/wk).
Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The position operates in an environment of high volumes of work with constant interruptions and changing priorities.
Experience
- Experience in performing responsible clerical and secretarial work is preferred
- Experience working in an educational setting is preferred
- Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform the position may be considered
Competencies
- Strong secretarial background with proficiency with computers various software programs
- Ability to prioritize and work independently on projects as assigned
- Enjoy working with people
- Excellent organizational skills and the ability to multi-task
- Excellent interpersonal skills and communication skills
- A positive and professional demeanor
- Courteous manners with the public, students and staff
- Punctual, meticulous and reliable
- A team player who enjoys an ever-changing busy work environment
- An excellent work ethic
Duties and Responsibilities
Reception/Office
- Answer the telephone in a professional, friendly, and efficient manner
- Greet and present a business-like and welcoming atmosphere to staff, students and visitors
- Provide correct information in response to queries, within FOIP regulations
- Distribute incoming and outgoing correspondence including mail, fax and e-mail
- Maintain office supplies and inventory control
- Facilitate and maintenance or school repairs needs
- General office duties
Financial
- Handle all aspects of in-school collection and distribution of money
- Collecting and refunding of school fees, inputting into Powerschool
- Responding to parent questions about school fees
- Record keeping and cheque writing for all SGF and Site budgets
- Making deposits
- Maintaining all necessary records of budget allocations
- Purchasing, PO's, purchasing cards and cash receipting
- Responding to inquiries regarding the school budget (teacher, school administration, central office, audit etc.)
- Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff
Recordkeeping
- Register students, obtain and maintain cumulative records
- Maintain accurate and up-to date student data including attendance records, report cards
- Maintain informative school documents and forms
- Complete necessary forms (e.g. student accident reports)
- Tracking volunteers and hours
Communication
- Orientating substitute and casual staff to the school and classrooms
- Provide required data to Central Office and Alberta Education in a timely manner
- Provide support for written communication, letters, bulletins and newsletters etc.
- Updating school webpage and social media as necessary
Supervision
- Maintain a safe environment for students who are waiting in the office area or sick room
Other
- Provide support for various school needs as identified and assigned by School Administration
- Be familiar with and adhere to District Administrative Procedures that relate to the position
Applications should include:
- Completed ApplytoEducation profile
- Cover letter
- Detailed resume
- A list of three references (with current contact information)
A current Criminal Record Check (including Vulnerable Sector Check), dated within the last six months, is a condition of employment.
Terms and conditions of employment are outlined in . Salary is commensurate with education and experience. The salary range for this position is $22.51/hour to $28.51/hour.
Eligible employees may qualify for a comprehensive benefits package designed to enhance your work and family life; including Life Insurance, Extended Disability Benefit, Dental Care, Extended Health Care, and Vision Benefits.
We appreciate and thank you for your application; however, only candidates who are selected for an interview will be contacted. PWPSD reserves the right to check references prior to the scheduling of interviews. All questions about this opportunity should be addressed to Kellie Lewis, Director of Human Resources and Labour Relations at or by phone at (780) 831-3077.
PWPSD accepts applications for all positions online. All applicants, both internal and external, are required to create a profile and apply for career opportunities as they become available. Once you have successfully applied to a position you will receive a confirmation e-mail, and the job will be listed in your ‘Job Application Log’. If you require technical assistance registering for an account or uploading documents, please call ApplytoEducation at 1-877-900-5627.
