Greater Napanee, On Medical office assistant Jobs – 20 Openings This Week

Medical Secretary, GNHH
Kingston Community Health Centres —Greater Napanee, ON
- $22.18–$26.09 an hour
- High school diploma or GED
- Organizational skills
- EMR systems
Quick apply
14d
Medical Administrative Assistant - Mental Health Clinic
Quinte Health —Belleville, ON
- $30.24–$35.58 an hour
- Microsoft Office
- Administrative experience
- Computer skills
13d
Chiropractic Assistant/Office Manager.
Chiropractic Clinic —Kingston, ON
- From $18 an hour
- Full-time
- Microsoft Word
- Customer service
- English
Quick apply
7d
Front Desk Care Coordinator
Lifemark Health Group —Prince Edward, ON
- $17.60–$22.31 an hour
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
3d
Reception/Administrative Clerk
Queen's University —Kingston, ON
- Weekends as needed
7d
Clinical Administrator - Kingston
Medical Pharmacies —Kingston, ON
- $21–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8d
Medical Receptionist
Centennial Family Physicians —Kingston, ON
- $21 an hour
- Temporary
- Medical office experience
- Microsoft Office
- Administrative experience
Quick apply
1d
Medical Secretary PT - Onc. Clerical (102876)
Kingston Health Sciences Centre —Kingston, ON
- $26.62–$29.49 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Medical Receptionist
Kingston Family Health Team-Cornerstone Medical Clinic —Kingston, ON
- From $21.50 an hour
- Part-time
- High school diploma or GED
- In-person
- Medical terminology
Quick apply
2d
Assistant
Kingston Dental —Kingston, ON
- From $24 an hour
- Full-time
- High school diploma or GED
- In-person
- Dental care
Quick apply
Medical Reception Administrator
K-Town Physiotherapy —Kingston, ON
- From $21 an hour
- Full-time
- Customer service
- Medical office experience
- Microsoft Office
Quick apply
Chairside Dental Assistant - Deseronto, ON
123Dentist —Deseronto, ON
- $20–$24 an hour
- Full-time
- Microsoft Excel
- No experience needed
Quick apply
Neurofeedback Tech / Office Administration
Kingston Neurofeedback & Psychological Services —Kingston, ON
- From $19 an hour
- Part-time
- Customer service
- Bachelor's
- Psychology
Quick apply
Administrative Assistant/Receptionist
Kerr Chiropractic Clinic —Belleville, ON
- $19–$22 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
4d
Patient Care Coordinator
Canadian Addiction Treatment Centers —Belleville, ON
- $19 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
- Paid time off
Quick apply
Certified Dental Assistant
Dr Bains - Dentistry@Riverview —Kingston, ON
- From $30 an hour
- Full-time
- CPR Certification
- Organizational skills
- In-person
- Designated paid holidays
- Dental care
Quick apply
3d
Certified Dental Assistant Level II
Picton Dental Centre —Prince Edward, ON
- $20–$28 an hour
- Full-time
- In-person
- Dental care
Quick apply
2d

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Medical Secretary, GNHH

Kingston Community Health Centres
Greater Napanee, ON

Quick apply

Job details

Casual
14 days ago

Skills

French
Filing
High school diploma or GED
Database management
Organizational skills
EMR systems
Typing
Office experience

Full job description

Job Description

Title: Medical Secretary

Reports to: Manager, Primary Care

Position Type: Casual

Salary: $22.18 - $26.09 per hour

Vacancy Status: Existing Vacancy

Location: Napanee

Position Summary

Working in close partnership with a multi-disciplinary team, the Medical Secretary ensures the smooth and efficient operation of the health care team by directing clients and participants to appropriate services and by maintaining all systems that support health care services.

Key Responsibilities

Client Services

Creates a welcoming atmosphere by warmly greeting individuals, responding to their inquiries, and directing them to appropriate services or resources.
Books, cancels, makes reminder calls and re-schedules client appointments, as required, including prescription renewals, specialist referrals, and diagnostic procedures.
Ensure a tidy, safe and welcoming waiting area.
Responds to client queries regarding OHIP requirements, and assisting clients in obtaining OHIP insurance, as required.
Handling and documenting small cash and cash equivalents (e.g., transportation, emergency food vouchers) as required

Administration

Maintains client records both physical and electronic including: registering new clients; updating information changes for existing clients; maintaining the client information database; and archiving client paper records. Ensures forms are completed and up to date (e.g., client registration form)
Prepares basic reports as required according to schedule.
Documents billing, as required, including shadow billing.
Scans, follows-up on, and files documents appropriately.
Supports the transition of paper client charts to an electronic client filing system
Supports the overall functioning of the clinic by pulling client charts, updating charts, and processing inactive charts.
Responds to phone calls and voice mail for the clinic staff as well as transfers calls to other services when necessary.
Performs administrative duties for clinic staff as well as medical/health related programs including maintaining an updated list of community resources, medical specialist referral list, and, on occasion, taking meeting minutes.
Maintain inventory of necessary forms & medical supplies.

Health Team Operations

Contributes to the overall smooth operation of the clinic by working cooperatively with others and supporting an effective multi-disciplinary team environment.
Works cooperatively within the medical secretary team on the “Roles and Responsibilities Training Tool” to ensure skill development for full scope of duties and responsibilities.
Assists to provide the required training and knowledge transfer to coworkers.
Uses established communication pathways to assist in decision making and problem solving, as directed by the Manager.
Ensures that information flow, workflow procedures, and team support are delivered consistently and effectively

Organizational Responsibilities

Comply with all relevant legislation and KCHC policies, including privacy laws
Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs)
Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion
Supports consistent application and development of KCHC policies and procedures
Supports KCHC’s student and volunteer placement programs
Promotes awareness of and participation in KCHC activities
Demonstrated commitment to continuous learning and quality improvement
On occasion, perform other temporary duties as required

Basic Education and Experience Requirements

Medical Secretary Certificate or Secondary School diploma and equivalent relevant work experience
Minimum two years office experience, in a health or community setting preferred.
Experience working with electronic medical records systems.

Knowledge, Skills and Abilities

Ability to provide welcoming, inclusive, non-judgmental service; sensitive to cultural and social barriers that clientele may be facing.
Knowledge of privacy legislation as it relates to healthcare and private documents.
Demonstrated ability to work in a multi-disciplinary setting.
Proficiency in typing, the use of computers and various software applications, database management experience an asset.
Knowledge of Trauma Informed Care is an asset.
Strong interpersonal (oral and written) and problem-solving skills; a commitment to teamwork.
Excellent organizational skills, above average attention to detail, and ability to multi-task in a fast-paced environment
Excellent interpersonal skills, and a commitment to being a “team player” in a collaborative team environment.

Other Requirements

Current and satisfactory Criminal and Vulnerable Persons Check
French language is an asset.

As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients.

At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive.

We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. Our commitment to EDIIA is a living practice, one that evolves as we grow and learn together. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all.

KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require accommodation to fully participate in the hiring process, please notify Human Resources.

Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4 www.KCHC.ca

This position will remain open until filled

Quick apply

Refine Your Search

medical office assistant jobs in greater napanee, on

Medical Secretary, GNHH

Medical Administrative Assistant - Mental Health Clinic

Chiropractic Assistant/Office Manager.

Front Desk Care Coordinator

Reception/Administrative Clerk

Clinical Administrator - Kingston

Medical Receptionist

Medical Secretary PT - Onc. Clerical (102876)

Medical Receptionist

Assistant

Medical Reception Administrator

Chairside Dental Assistant - Deseronto, ON

Neurofeedback Tech / Office Administration

Administrative Assistant/Receptionist

Patient Care Coordinator

Certified Dental Assistant

Certified Dental Assistant Level II

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