MELROSE INVESTMENTS INC. is seeking candidates for a RECEPTIONIST & GENERAL ADMINISTRATOR position at our Company.
The Melrose Receptionist & General Administrator fulfills an important role as the face of the Company, and is looked upon to provide administrative support to the overall office to ensure smooth and functional operations. This is a dynamic position, involved with a broad range of administrative functions, offering the opportunity for someone to feel connected to and be involved with how our office operates on a daily basis.
The Receptionist & General Administrator receives and responds to all incoming calls in a timely fashion, directs calls to the appropriate person, and takes & distributes messages as required. In this role, you will be responsible for handling various general administrative functions such as couriers set up, mail distribution, invoice processing, paperwork preparation and distribution, office supplies, filing and report preparation. This position also works closely with the Office Manager in maintaining the company's cellular accounts, multi-function units accounts, fleet management, records management system and health & safety.
The RESPONSIBILITIES of the Receptionist & General Administrator will include (not limited to):
- Screening Calls, Locating Recipients, Distributing Calls & Messages in an accurate and timely fashion
- Checking Voicemail Messaging Inbox daily, and distributing messages accordingly
- Performing Daily Office Opening & Closing duties
- Maintain general office upkeep, including keeping inventory of general office supplies and restocking when necessary
- Open, stamp and distribute all Mail & Couriers in an accurate and timely fashion
- Update and maintain various Reports, Summaries & Trackers, predominately in MS Excel
- Prepare various invoices for approval for payment
- Work with Office Manager in maintaining the Company's records management system for a hard-copy, paper-based system
- Maintain the Company's Cellular Accounts, in conjunction with the Office Manager
- Maintain the Company's Fleet including coordinating the annual renewal process for insurance, maintaining all accounts related to 407ETR and Petro Canada, coordinating maintenance and repairs as required, in conjunction with the Office Manager
- Maintain the Company's Multi-Function Units & Accounts, in conjunction with the Office Manager
- Participate in maintaining the Company's Health & Safety policies and procedures by assisting with policy updates and implementation, setting up health & safety training sessions, tracking and updating staff's certifications, and providing assistance with health & safety supplies inventory and distribution as needed
Preferred Candidates will have acquired the following SKILLS & QUALIFICATIONS suitable for this role:
- Minimum of three (3) Years of Office Administration experience
- Experience handling a Multi-Line Phone System
- Experience working in a fast-paced office environment
- Experience working with MS Office applications (Excel, Outlook, Word, PowerPoint & Access)
- Strong computer skills in MS Office
- Above average keyboard skills
- Strong written, oral and interpersonal skills
- Professional appearance, positive & friendly demeanour
- Energetic team player who works well under pressure
The expected annual salary range for this role is $50,000-$60,000.
The actual salary offered will take into consideration various factors such as the candidate's skillset, experience, education & training, and market compensation of the role.
Melrose Investments Inc. is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, Melrose Investments Inc. will endeavour to provide reasonable accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview, and your require accommodation due to disability during the recruitment process, please notify the Hiring Manager upon scheduling your interview.
We thank all applicants for their interest in this role at our Company. Only those selected for an interview will be contacted.
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- Oakville, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Receptionist: 3 years (preferred)
- Office Administration: 3 years (preferred)
Location:
Work Location: In person
