Kingston, On Administrative & accounting coordinator Jobs – 13 Openings This Week

Administrative & Accounting Coordinator
BoxGo Management Inc. —Gananoque, ON
- $30–$33 an hour
- Full-time
- Accounting
- Human resources
- QuickBooks
- Dental care
- Life insurance
Quick apply
Office Administrator / Operations Coordinator
Clear Results —Kingston, ON
- $23–$25 an hour
- Part-time
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
Administrative Project Coordinator
Queen's University —Kingston, ON
- Research
- Administrative experience
- Bachelor's
9d
Academic Program Coordinator
Queen's University —Kingston, ON
- Microsoft Outlook
- Administrative experience
- Bachelor's
6d
Program Coordinator (Online Programs)
Queen's University —Kingston, ON
- Weekends as needed
- Engineering
- Research
- Bachelor's
3d
Referral Coordinator - IPS Programs
Kingston Health Sciences Centre —Kingston, ON
- $30.32–$31.18 an hour
- Full-time
- Microsoft Word
- Medical terminology
- Communication skills
Quick apply
11d
Client Care Coordinator – Mental Health Clinic (Remote)
First Step Men's Therapy —Ontario
- From $27 an hour
- Part-time
- Remote
- Google Suite
- Organizational skills
- In-person
Quick apply
Patient Care Coordinator
LightHouse Dental —Kingston, ON
- $24–$30 an hour
- Full-time
- Databases
- In-person
- Wellness program
- Dental care
Quick apply
Care Coordinator
Lifemark Health Group —Kingston, ON
- $17.60–$24.54 an hour
- Full-time
- High school diploma or GED
- Data entry
Quick apply
3d
Care Coordinator Manager
Lifemark Health Group —Kingston, ON
- $18.42–$27.02 an hour
- Full-time
- Microsoft Office
- High school diploma or GED
- Continuous improvement
Quick apply
3d

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Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
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OMERS —Mississauga, ON
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$50,000–$60,000 a year

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Administrative & Accounting Coordinator

BoxGo Management Inc.
Gananoque, ON

Quick apply

Job details

Full-time

Benefits

Casual dress
Dental care
Life insurance
On-site parking

Skills

Financial forecasting
Budgeting and forecasting
Accounts receivable
Accounts payable
Variance analysis
Accounting software
Financial reporting
Filing
General ledger maintenance
Task prioritization
Accounting
Human resources
Written report writing
QuickBooks
Payroll
Accounts receivable processing
Budgeting
Business
Bookkeeping
Accounting
Bank reconciliation
Payroll processing
Time management

Full job description

Job Opportunity: Administrative & Accounting Coordinator

Company: BoxGo Management Inc. Location: 417 South Lake Rd., Gananoque, ON Employment Type: Full-Time Start Date: flexible, Sept. 21, 2026

About Us: BoxGo Management Inc. is a dynamic and growing small business managing a portfolio of companies. We pride ourselves on operational excellence and integrity. We are currently seeking a detail-oriented and proactive Administrative & Accounting Coordinator to join our team.

Position Summary:

As the Administrative & Accounting Coordinator, you will be responsible for full-cycle bookkeeping and administrative support across a multi-company group. You will play a key role in ensuring accurate financial records, timely government remittances, and smooth day-to-day operations. This role requires excellent time management, discretion, and the ability to prioritize tasks effectively throughout the accounting cycle.

Key Responsibilities:

Accounting & Bookkeeping

Perform full-cycle bookkeeping for multiple entities
Record and reconcile daily transactions (sales, expenses, bank, credit card)
Manage accounts payable and receivable
Prepare and file HST/GST returns, WSIB, and payroll remittances
Process payroll, T4s, and ROEs in compliance with CRA guidelines
Maintain general ledgers and prepare adjusting journal entries
Assist with year-end preparation and liaise with external accountants

Administrative Support

Develop and maintain a task calendar for daily, weekly, and monthly accounting and administrative deadlines
Maintain organized digital and physical filing systems
Support HR functions including onboarding documentation and employee records
Support Health and Safety training and compliance
Coordinate with vendors, clients, and internal stakeholders
Prepare correspondence, reports, and internal communications

Compliance & Confidentiality

Ensure compliance with federal and provincial regulations
Handle sensitive employee and company information with discretion and integrity
Maintain data security protocols and confidentiality standards

Internal Bookkeeping Duties:

Transaction entry and classification
Bank, credit card and e-commerce reconciliations
Invoicing and collections
Vendor payments and expense tracking
Payroll processing and reporting
Budget preparation, tracking and variance analysis
Financial forecasting, reporting and audit preparation
Maintaining internal controls and compliance

Government Remittances for Canadian Small Businesses:

Payroll Remittances
Harmonized Sales Tax (HST) / Goods and Services Tax (GST)
Workplace Safety and Insurance Board (WSIB) premiums
RST tax remittances
T4 and T4 Summary filing (annually)
Records of Employment (ROEs) as required
Other Remittances:
Insurance statements and premium reports

Qualifications:

Diploma in Accounting or Business Administration (minimum requirement)
3+ years of full-cycle bookkeeping experience, preferably in a multi-entity environment
Ability to work effectively in a mostly solitary environment, demonstrating self-motivation and discipline
Proficiency in accounting software (preferably QuickBooks Enterprise or Desktop)
Strong organizational and time management skills
Excellent attention to detail and accuracy
Knowledge of Canadian payroll and government remittance requirements
Ability to work independently and prioritize competing deadlines

Job Type: Full-time

Benefits:

Casual dress
Dental care*
Health care*
Life insurance*
On-site parking

*all benefits provided are reviewed periodically and may be subject to change

Job Type: Full-time

Pay: $30.00-$33.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

Casual dress
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrative & accounting coordinator jobs in kingston, on

Administrative & Accounting Coordinator

Office Administrator / Operations Coordinator

Administrative Project Coordinator

Academic Program Coordinator

Program Coordinator (Online Programs)

Referral Coordinator - IPS Programs

Client Care Coordinator – Mental Health Clinic (Remote)

Patient Care Coordinator

Care Coordinator

Care Coordinator Manager

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