Job Description
Title: Financial Analyst
Reports to: CEO
Position Type: Permanent, Full-time 37.5 hours/week
Salary: $33.85 – $39.82 hourly ($66,007.50 - $77,649.00 annually)
Vacancy Status: Replacement
Location: Kingston - In Person
Position Summary
The Finance Analyst is a key member of the Kingston Community Health Centre’s back-office team and is responsible for a variety of financial functions as well as collaborating with the Management team to provide information, assist in providing direction for financial strategies, and manage budgets and accounting and finance duties. This position is responsible for accounting issues, financial statements, board financial updates, tax preparation/coordination, and special projects. This position works within the context of Kingston Community Health Centre’s mission statement and strategic directions to ensure that the financial management, oversight, and needs of the organization are met and are in compliance with accounting principles.
Key Responsibilities
Reporting
- Prepare monthly and quarterly financial reports as well as annual budget submissions as per funders’ requirements including Ontario Healthcare Reporting System Standards (OHRS); Ontario Health East; Ministry of Health (MOH), IRCC, Pathways to Education Canada, City of Kingston, South East Health Unit and others as necessary, for review by Management and review and approval by CEO before submission.
- Prepare and submit Annual Reconciliation
- Prepare monthly financial statements and financial analysis reports, when requested for the Board, CEO and Management to assist with decision
- Develop and prepare ad-hoc and routine analytical reports to support decision making, when requested from the CEO and Leadership.
- Prepare annual operating budgets and Community Annual Planning Submissions, in conjunction with the management team, for the CEO and Board approval.
- Create and maintain Financial Reports in FRx.
- Lead the preparation of audit working papers and A/P and A/R reconciliations for the annual audit.
- Preparation of the Audit Schedules for review by the auditors for insertion into the Audited Financial Statements.
- Assist with annual audit by responding to the auditor’s requests during the audit process.
- Review of the Draft Audited Financial Statements before presentation to the Board of Directors.
- Prepare and submit quarterly HST rebate
- Prepare and submit procurement reports and other financial reports, as needed.
Finance
- Record and maintain financial transactions in the general ledger using Microsoft Dynamics, complying with the Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Standards (PSAS).
- Maintain overall financial systems, processes, policies and
- Monitor all budgets including grants in coordination with
- Provide budget-related advice to management and the
- Address system gaps and work with management to develop, update, and implement appropriate financial protocols and procedures.
- Ensure that financial systems and records are always audit
- Record EFT Direct Deposits for funds received from the Ministry of
- Oversee other deposits to ensure that they are accurately recorded.
- Prepare charitable donation receipts.
- Responsible for payment batches, online payments and electronic funds transfers in coordination with other members of the finance
- Responsible for submission or approval of electronic funds transfers within the AFT system.
- Review bank balances regularly; communicate any potential risk and associated mitigation.
- Complete monthly bank reconciliations to ensure no unauthorized activities and to balance internal records in coordination with the Payroll Specialist/Accountant.
- Support workforce planning and hiring practices through budget analysis and review.
Accounts Payable & Receivable
- Assist with preparation, coding, and review of invoices for payment processing.
- Enter accounts payable information, including invoices, into the accounting system (Microsoft Dynamics/GP).
- Review and post authorized invoices to appropriate expense lines in the accounting system.
- Process payments to vendors and staff by cheque, EFT or online banking in a timely manner.
- Reconcile and post monthly credit card expenses from statements, multiple cards held by organization.
- Responsible for OHIP and third-party billing and reconciliation.
- Responsible for invoice preparation and follow-up.
- Communicate with vendors and/or staff, as needed.
- Maintain all A/P and A/R files and accounting records for 7 years
Payroll
- Support the payroll team, as needed, to ensure successful bi-weekly payroll processes.
- Assist with the Remittance of payroll and related payments for source deductions, RRSP and other special payroll deductions.
- Prepare monthly payroll accrual and bi-weekly payroll journal entries ensuring proper allocation to expense accounts.
- Create and maintain the Payroll Import Macros (Payroll Import, EHT Import and Statistical Import).
- Export reports from Quadrant HRIS in preparation of creating the statistical import of Head Count
- Export Monthly Employee Reports, as required.
- Maintaining System Structures in Quadrant, including pay scales, Organization Levels and Chart of Accounts.
- Maintaining Employee Umbrellas in Quadrant to ensure accurate allocations in Dynamics.
Other
- Responsible for the creation/maintenance of employee Excel forms
- Participate in and support team projects and meetings
- Monitor Finance team email inbox, triage communication, and respond to/address communication in a timely manner.
- Support Request for Proposal processes, following the Broader Public Sector Procurement Directive and/or other guidelines, as appropriate.
Organizational Responsibilities
- Comply with all relevant legislation and KCHC policies, including privacy laws
- Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs)
- Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion
- Supports consistent application and development of KCHC policies and procedures
- Supports KCHC’s student and volunteer placement programs
- Promotes awareness of and participation in KCHC activities
- Demonstrated commitment to continuous learning and quality improvement
- On occasion, perform other temporary duties as required
Basic Education and Experience Requirements
- Three-year college diploma in relevant field, University Degree in Accounting, Business or Commerce preferred
- Minimum three years’ experience in financial planning, accounting, analysis and budget principles
- Experience with computerized financial programs and Microsoft Dynamics/Great Plains report
- Experience with computerized Human Resources Information System, proficiency with Quadrant preferred
Knowledge, Skills and Abilities
- Knowledge of and the ability to apply generally accepted accounting principles, business practices and applicable legislation
- Ability to provide excellent customer service, support in accounting matters to individuals possessing varying levels of expertise and experience
- Proficiency in MS office suite of software including advanced Microsoft Excel skills
- Proven ability to calculate, post and manage accounting figures and financial records
- Sound critical thinking, verbal and written communication, interpersonal, prioritization and decision-making skills
- Effective time management skills to address competing demands and regularly occurring deadlines
- Demonstrated ability to work effectively both independently and collaboratively
- Demonstrated commitment to professional growth and development of self and others
- Required to provide a satisfactory criminal and vulnerable sector reference check prior to start date
- Ability to work flexible hours at month-end, quarter-end, year-end, and during audit
- Ability to maintain confidentiality
Other Requirements
- Completed or enrolled in a professional accounting designation (CPA-CGA, CPA-CMA, CPA-CA), an asset.
- Previous, relevant experience in the hospital/heath care environment or a public service organization an asset.
- Current and satisfactory Criminal and Vulnerable Persons Check
As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients.
At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive.
We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. Our commitment to EDIIA is a living practice, one that evolves as we grow and learn together. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all.
KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require accommodation to fully participate in the hiring process, please notify Human Resources.
Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4 www.KCHC.ca
