Part-time Receptionist / Administrative Assistant
Job Summary
We are seeking a friendly and organized individual to join our team as a part-time Receptionist / Administrative Assistant for set hours weekdays from noon until 4:30pm. This position is ideal for someone who enjoys variety in their day, is highly proficient at multi-tasking, works well independently, and takes pride in providing excellent service to clients and colleagues.
What You Bring to the Team
· Ability to move seamlessly between tasks
· Organizational skills that are second to none
· A love of scheduling
· Strong follow-up, documentation & recognition of tasks
· Stellar customer service skills
· Team contribution
Responsibilities
- Greet and welcome visitors in a professional and courteous manner
- Primary position to answer and direct phone calls during shift, taking accurate messages when necessary
- Provide general information to clients and handle routine inquiries
- Manage scheduling and assist with calendar coordination
- Sort and distribute mail and packages
- Assist with administrative tasks such as data entry, filing, document preparation, and scanning
- Support staff with occasional project-based administrative work including rental increases and application processing
- Handle sensitive information with confidentiality and discretion
- Other administrative tasks
Qualifications and Experience
- Previous experience as a receptionist or administrative assistant is preferred
- Strong organizational and multitasking abilities
- Proficient with Microsoft Office (Word, Excel, Outlook)
- Clear and professional phone manner
- Excellent written and verbal communication skills
- Reliable, punctual, and comfortable working in a team environment
Education: Secondary school completion preferred
Experience:
- Front desk or customer service: 1 year (preferred)
- Administrative support: 1 year (preferred)
We look forward to welcoming a motivated individual who can contribute positively to our team while ensuring that our clients receive the highest level of service.
Job Type: Part-time Monday to Friday, 12:00 PM – 4:30 PM
Compensation: $22.00 per hour to start
Work Location: In person
About Newport Property Management
Newport Property Management is a boutique property management company established in 1994. We are a prominent management company located in downtown Victoria and serving the greater Victoria area. We are a small but mighty team consisting of managing brokers, property managers, viewing agents, administrators and operational team members. Collaboration is fundamental to how we work and succeed; working together is core to our culture and daily operations. Our focus is to reduce the stress of property management by providing dependable, integrity-driven service that gives clients confidence and peace of mind. With extensive industry experience, our team brings the tools, expertise, leadership, legal awareness, and ongoing professional development needed to make well-informed decisions on behalf of our clients in the current market landscape.
Pay: From $22.00 per hour
Work Location: In person
