SUMMARY:
Prepares and maintains detailed maintenance schedules for CMBC facilities and infrastructure assets. Coordinates labour, materials, and access requirements to support efficient and safe maintenance operations. Ensures schedules align with established maintenance plans, regulatory requirements, and operational priorities. Validates work readiness, monitors performance in the Enterprise Asset Management (EAM) system, and works collaboratively with the Infrastructure Maintenance team to optimize maintenance execution and minimize downtime.
DUTIES AND RESPONSIBILITIES:
1. Scheduling & Coordination
Reviews work requirements and priorities established by the Maintenance Planner and develops executable daily and weekly schedules in coordination with Assistant managers and the trades.
Develops, updates, and publishes preventive and corrective maintenance schedules for facilities, systems, and infrastructure assets.
Converts long-term maintenance plans into executable short-term schedules.
Coordinates work between multiple trades to avoid conflicts.
Liaises with internal and external stakeholders will that be affected by planned maintenance work, and align scheduled work to minimize disruptions to their operations and accommodate other requirements.
Ensures regulatory and safety-critical tasks (e.g., inspections, code compliance work) are scheduled on time.
2. Work Readiness & Resource Validation
Confirms job readiness prior to scheduling, verifying scope, materials, permits, and labour availability to minimize downtime and maximize efficiency.
Confirms spare parts, tools, and equipment are available and pre-staged before work starts.
Identifies and addresses material or resource constraints prior to scheduled work.
Monitors work order progress, identifies delays or conflicts, and reschedules work as required to maintain continuity of operations.
Ensures work packages include required drawings, job safety plans, and asset information.
3. Schedule Optimization & Analysis
Balances workload across available labour hours to optimize productivity.
Tracks schedule adherence, identifies variances, and investigates causes of delays or deferrals.
Conducts weekly schedule reviews to adjust upcoming work based on resources constraints and other priorities arising.
Monitors backlog levels, ensuring critical tasks are not overdue.
Identifies trends or recurring scheduling issues and recommends process improvements.
4. Data Management & Systems Administration
Maintains and updates schedules in Enterprise Asset Management (EAM) and other scheduling tools.
Runs reports and dashboards for planned vs. completed work, resource utilization, and key performance metrics (e.g., schedule compliance, wrench time) and identifies impacts to future schedules.
Audits and fixing EAM data quality to ensure accurate dates, asset tags, and work status codes.
Integrates special or capital work into maintenance windows and ensures visibility to all stakeholders.
5. Communication & Stakeholder Coordination
Acts as the primary scheduling point of contact for maintenance trades, supervisors, operations staff, and external contractors.
Conducts weekly coordination meetings to confirm upcoming work and resource assignments.
Communicates schedule changes, impacts, and constraints to operations, tenants, and internal customers in a timely manner.
Liaises with various stakeholders and participants when arranging external contractor work, to better align with internal work schedules and avoid duplication of effort.
Works closely with the Infrastructure Maintenance team to ensure continuous alignment between plan, schedule, and execution.
6. Continuous Improvement
Supports post-job reviews to identify lessons learned for future scheduling improvements.
Recommends adjustments to scheduling processes, tools, or reporting methods to improve reliability and efficiency.
Participates in audits, performance reviews, and planning meetings to support continuous improvement of maintenance practices.
Supports compliance with regulatory and safety-related maintenance requirements by monitoring schedules and identifying potential risks related to delayed or missed work.
7. Performs related duties as assigned, such being items of a minor nature that do not affect the value of the job.
