About Monteith Ritsma Phillips
Monteith Ritsma Phillips Professional Corporation has been serving the communities of Southwestern Ontario since 1849. With offices in Stratford, Listowel, Mitchell, and Tavistock, we are a full-service law firm built on honesty, integrity, and a genuine commitment to the people and businesses we serve.
Our Mitchell office is a busy, close-knit team where every person matters - to our clients and to each other.
About the Role
We are looking for a dependable, personable individual to be the face of our Mitchell office. This is a full-time, in-office position that combines client-facing reception with meaningful involvement in the legal work of the firm - including corporate records, real estate, and wills. Legal background is an asset, but we are committed to developing the right person.
What You Will Be Doing
- Welcoming clients and managing front desk reception
- Answering and directing calls with professionalism and warmth
- Preparing and filing incorporation documents, resolutions, and supporting corporate documents
- Maintaining corporate files, minute books, and records; conducting corporate searches and ordering NUANS reports
- Collecting, reviewing, and summarizing materials for corporate records
- Administering and updating the FastCompany database in compliance with provincial and federal requirements
- Drafting routine documents such as by-laws, resolutions, and client correspondence
- Assisting with due diligence and minute book updates in connection with corporate transactions
- Communicating with clients, providing updates, and taking instructions
- Managing and coordinating calendars, scheduling meetings, and organizing appointments
- Liaising with lawyers, law students, and clients; identifying and escalating corporate issues as needed
What We Are Looking For
- Graduate of a law clerk, legal assistant, or paralegal program — or equivalent experience in a legal services environment
- Experience in corporate law is an asset
- Warm, organized, and genuinely enjoys working with people
- Calm and composed in a busy client-facing environment
- Strong verbal and written communication skills
- Proficient in Microsoft Office suite
- Detail-oriented and reliable - you take pride in doing things right
- Self-motivated and resourceful, with the ability to work independently and as part of a team
What We Offer
- Competitive compensation
- Full training provided - we invest in your development from day one
- A stable, full-time role with a firm that has served Mitchell and area for generations
- A supportive team environment where your contributions are recognized
To apply, please send your resume and cover letter to [email protected] with "Mitchell - Legal Administrative Assistant" in the subject line.
We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted. Appropriate accommodations will be provided upon request throughout the recruitment and employment process as required under the Accessibility for Ontarians with Disabilities Act (AODA).
For more information about Monteith Ritsma Phillips Professional Corporation please visit our website https://www.stratfordlawyers.com/ or follow us on Facebook or LinkedIn.
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Vision care
Flexible language requirement:
Work Location: In person
