nanaimo, bc human resources assistant Jobs – 1 Openings This Week

Human Resources Assistant
Canadian Mental Health Association-Cowichan Valley Branch —Duncan, BC
- $30.92 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
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Human Resources Assistant

Canadian Mental Health Association-Cowichan Valley Branch
Duncan, BC

Apply Now

Job details

Part-time
4 days ago

Skills

Microsoft Powerpoint
Microsoft Word
CHRP
Microsoft Excel
Management
Filing
Microsoft Office
Bachelor's
Human resources
Organizational skills
Computer skills
Human Resources
College diploma
Communication skills

Full job description

Permanent Part Time

POSITION SUMMARY

CMHA is looking for a Human Resources Assistant. Reporting to the Human Resources Manager, the Human

Resources Assistant carries out a variety of duties providing administrative and operational support to the

Human Resources Department, by assisting with administrative tasks, recruitment, employee information

systems, payroll, and employee relations.

QUALIFICATIONS

Qualifications include university or college diploma in Human Resources Management, three years’ work

experience in Human Resources preferably in a unionized environment and experience working with an

electronic Employee Management System.

POSITION DETAILS

This is a permanent part time Excluded position. The hours of work are Monday to Thursday, 24 hours per week

averaging 6 hours per day. The rate of pay is $30.92 per hour. Successful candidate will start as soon as possible.

APPLICATION DETAILS

Please submit a resume clearly outlining your education, experience, and qualifications as they relate to this

position via email to [email protected].

Applications will be accepted until June 30, 2026.

Please note that proof of a successful clearance of a Criminal Record Check for vulnerable sector is a condition

of employment with CMHA Cowichan Valley Branch.

CMHA-CVB adheres to the values of diversity, cultural safety, and respect for all, as identified in its Anti-Racism

Statement, please visit our website at cmhacowichanvalley.com.

We thank all applicants in advance for their interest; however, only those selected for further consideration will be

contacted.

JOB DESCRIPTION

Position Title: Human Resources Assistant

Program Area: Human Resources

Date: June 2026

Status: Exempt

ORGANIZATION OVERVIEW:

Providing services in the Cowichan Valley since 1992, Canadian Mental Health Association - Cowichan Valley

Branch (CMHA-CVB) is a registered charity and not-for-profit, independent society operating under a branch

division agreement with CMHA British Columbia and within the context of the nation-wide Strategic Plan of

the Canadian Mental Health Association.

As part of a national organization and an advocate of mental health for all, CMHA-CVB facilitates access to

resources people need to maintain and improve mental health and wellbeing, and to participate in community

integration, build resilience, and support recovery from mental illness and/or substance use and addiction.

CMHA-CVB operates Warmland House Emergency Shelter, Transitional Housing Services, Sobering and

Assessment Centre, Adult Outreach programs, Mischa Lelum Youth Emergency Shelter, a Youth Centre, Youth

Connect, BounceBack personal coaching, Family Capacity Program, Sexual Abuse Intervention Program (SAIP),

and a variety of other counselling/therapeutic programs for children, youth, and families.

CMHA-CVB also provides community education and advocacy aimed at the promotion of good mental health

and in support of individuals and families with mental health challenges.

CMHA-CVB adheres to the values of diversity, cultural safety, and respect for all, as identified in its Anti-Racism

Statement as attached.

POSITION SUMMARY:

Reporting to the Manager, Human Resources, the incumbent is responsible for providing administrative and

operational support to the Human Resources department. The HR Assistant ensures smooth daily operations

by assisting with administrative tasks, recruitment, employee information systems, payroll, and employee

relations.

RESPONSIBILITIES:

Assist staff and members of the public with internal and external HR-related inquiries or regarding

policies, procedures and benefits

Receive, complete, and distribute Staffing Request forms

Prepare both internal and external job postings and advertise job vacancies through the CMHA website,

online job boards, social media, campus recruitment, newspaper, job fair, etc.

Maintain and update CMHA-CVB website, including the Careers Page

Create content and promotional materials for campaigns and events for social media

Collect and monitor required certifications, notify employees/management of expiry dates

Submit employee and volunteer applications for the Criminal Record Check Review as an authorized

contact for the program

Explain and interpret employment offer letters to all new hires and complete onboarding paperwork

Process and maintain paperwork/required forms for volunteers and practicum students

Orient new staff to CMHA

Develop and maintain HR filing system; process and maintain variety of records and documents

Create and maintain personnel files

Maintain accurate employee records and update the electronic Employee Management System

Assist with donor databases (Nationbuilder, Canada Helps) ensuring accurate tracking

Assist with quarterly newsletter to ensure volunteers, supporters, and donors understand how their

support makes a difference

Develop and maintain a thorough knowledge of the Collective Agreements

Monitor the performance review cycle, including probationary and qualifying period reviews and notify

managers of upcoming reviews

Support Payroll processing and benefits administration for staff and management

Facilitate and complete termination/resignation paperwork

Maintain and suggest improvements to all human resources processes, policies, manuals/handbooks

and forms

Assist in training coordination, seminars, and HR projects

Promote employee recognition and retention by assisting in planning annual staff events, including

fundraising events, manage staff recognition programs and offer employees perks and discounts

Other related duties that may be assigned from time to time

KNOWLEDGE, SKILLS, and ABILITIES:

Knowledge of applicable employment legislation including Employment Standards Act, BC Human

Rights Code, and the Labour Relations Act as well as related Privacy laws

Knowledge in the areas of recruitment and retention, Employee Management System (EMS), employee

relations, records management, payroll and benefits

Knowledge of cultural competency and anti-racist practices

Effective oral and written communication skills

Proven conflict management skills

Excellent organizational skills and strong attention to detail

Strong technology and computer skills in use of Microsoft Office, including Excel, Word, and PowerPoint

Ability to deal with HR issues with a high level of discretion and confidentiality

Ability to operate in a unionized environment

Ability to effectively and efficiently handle multiple tasks with deadlines

Ability to work independently and as part of a team

Commitment to establish and maintain positive working relationships with management and staff in all

situations

Understanding of and motivation to work in a non-profit environment

QUALIFICATIONS:

University degree or college diploma in Human Resources Management

Working toward CHRP designation a strong asset

Three years of working experience in Human Resources, or an equivalent combination of education,

training, and experience

Experience working with an electronic Employee Management System

Experience working in a unionized environment

Successful Clearance of a Criminal Record Check for vulnerable sector.

Apply Now

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