New Brunswick Administrative assistant Jobs – 63 Openings This Week

Executive Assistant to the Chief Administrative Officer (CAO), Mayor, and Council
City of Miramichi —Miramichi, NB
- $58,012.09–$71,728.86 a year
- Weekends as needed
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
Quick apply
14d
Office Administrator
Melinda Daamen CPA Professional Corporation —Waasis, NB
- $18–$24 an hour
- Full-time
- Microsoft Word
- English
- Administrative experience
Quick apply
6d
Administrative Assistant- Moncton
Eastern College —Moncton, NB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Bookkeeper / Administrative Assistant
ServiceMaster Clean of Moncton —Moncton, NB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Bookkeeper/Administrative Assistant
True Blue Energy Services —Moncton, NB
- From $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
- Disability insurance
- Dental care
Quick apply
1d
Administrative/Executive Assistant
Mathews, Dinsdale & Clark —Fredericton, NB
- $25–$30 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Organizational skills
Quick apply
Administrative Support
Horizon Health Network —Oromocto, NB
- From $28.53 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Medical office experience
- Disability insurance
- Dental care
Quick apply
Administrative Assistant
Adecco Canada —Saint John, NB
- $24.50 an hour
- Temporary
- Maintenance
- Microsoft Office
- Administrative experience
Quick apply
5d
Payroll & Administrative Coordinator
Venor —Moncton, NB
- Full-time
- Microsoft Excel
- Accounting
- Human resources
Quick apply
Office Administrator
Dillon Consulting Limited —Fredericton, NB
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
Casual Administrative Assistant 2026/27 School Year
Anglophone South School District —Saint John, NB
- $29.12 an hour
- Administrative experience
- High school diploma or GED
Administrative Assistant preferably with medical knowledge
Orthopedic Surgery —Moncton, NB
- $22–$25 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
- Flexible schedule
Quick apply
1d
Nursing Homes Without Walls - Administrative Support
Shannex —Moncton, NB
- $45,000 a year
- Full-time
- Hybrid work
- CPR Certification
- English
- First Aid Certification
- Dental care
- Employee assistance program
Quick apply
9d
Extra-Mural Administrative Support
Extra Mural Program —Saint John, NB
- Full-time
- Bilingual
- English
- Microsoft Office
10h
ASSISTANT CLERK -Administrative Coordination and Support to Municipal Council
COMMUNAUTÉ RÉGIONALE DE CAMPBELLTON REGIONAL COMMUNITY —Campbellton, NB
- Up to $32.40 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
Constituency Office Assistant
MLA Dr. John Dornan —Saint John, NB
- $30 an hour
- Part-time
- Bilingual
- Customer service
- Administrative experience
- Dental care
- Paid time off
Quick apply
9d
Back Office Support / Administrative Coordinator
A&W Restaurants —Rothesay, NB
- $16.67–$25.00 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Excel
- Relocation assistance
- Flexible schedule
Quick apply
Administrative Coordinator
Multicultural Association of Fredericton Inc —Fredericton, NB
- $27–$29 an hour
- Part-time
- Organizational skills
- Communication skills
- Time management
Quick apply
1d
Office Administrator
Brunswick Solar and Electric Ltd. —Moncton, NB
- $18.50–$23.00 an hour
- Part-time
- Microsoft Word
- Microsoft Office
- Administrative experience
- Flexible schedule
Quick apply
9d
Administrative Assistant/ Bookkeeper
The Point Tax and Accounting Inc. —Richibucto, NB
- $18–$22 an hour
- Full-time
- Bilingual
- English
- High school diploma or GED
- Paid time off
Quick apply
1d
Administrative Clerk
Emergency Solutions International —Saint John, NB
- $22 an hour
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Administrative Assistant/ Bookkeeper
The Point Tax and Accounting Inc. —Richibucto, NB
- $18–$22 an hour
- Full-time
- Bilingual
- English
- High school diploma or GED
- Paid time off
Quick apply
1d
Administrative Coordinator
Day & Ross —Saint John, NB
- Nights as needed
- High school diploma or GED
- Computer skills
- Communication skills
Quick apply
Post Office Assistant - Term 1 1
Canada Post —Port Elgin, NB
- $20.54 an hour
- Temporary
- Sales
- English
- High school diploma or GED
Office Assistant
ORMAC Industrial Supply Inc. —Sussex, NB
- From $45,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
14d

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Executive Assistant to the Chief Administrative Officer (CAO), Mayor, and Council

City of Miramichi
Miramichi, NB

Quick apply

Job details

Full-time
14 days ago

Benefits

Dental care

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Customer service
Filing
English
Microsoft Office
Administrative experience
Public Administration
Records management
Bachelor's
Budgeting
Phone etiquette
Business
Communication skills
Time management

Full job description

The City of Miramichi is seeking a full-time Executive Assistant to the CAO, Mayor, and Council. Reporting directly to the CAO, this position provides confidential executive administrative support to the CAO, Mayor, and City Council.

Reports To: Chief Administrative Officer (CAO)

Position Summary: The Executive Assistant serves as a key administrative resource, requiring exceptional organizational, communication, and interpersonal skills. The successful candidate will demonstrate sound judgment, discretion, professionalism, and the ability to manage multiple priorities while maintaining confidentiality in a dynamic municipal environment.

The position requires the ability to establish and maintain effective working relationships with senior officials, Directors, Council members, employees, government representatives, community organizations, stakeholders, and the public. Occasional evening and weekend work may be required.

Responsibilities:

Provides confidential executive administrative support to the CAO, Mayor, and Council.
Prepares draft and final correspondence, reports, presentations, and other documents on behalf of the CAO and Mayor.
Develops and maintains positive working relationships with City departments, provincial and federal government representatives, community organizations, stakeholder groups, and members of the public.
Supports Council and municipal communication initiatives and priorities.
Maintains complex calendars for the CAO and Mayor, including scheduling appointments, meetings, public engagements, and appearances with internal and external contacts.
Coordinates meetings, including agendas, reports, supporting documentation, contact lists, logistics, and follow-up activities.
Maintains electronic and paper records management systems, ensuring correspondence, inquiries, and action items are tracked, prioritized, and addressed promptly.
Reviews and distributes incoming correspondence for the CAO and Mayor’s Office, identifying matters requiring priority attention.
Responds to inquiries and correspondence in a timely, professional, and appropriate manner.
Coordinates travel arrangements, accommodations, conference registrations, and related logistics for the CAO, Mayor, and Council members.
Processes invoices, prepares expense reports, and coordinates documentation for authorization and payment.
Prepares and transcribes confidential correspondence, meeting minutes, reports, and other sensitive documentation.
Coordinates seminars, workshops, special projects, presentations, and municipal initiatives.
Coordinates office activities, including the scheduling of temporary clerical support when required.
Assists with the planning and coordination of Council and municipal events, including New Year’s Levee, Canada Day celebrations, swearing-in ceremonies, and other civic functions.
Develop and improve administrative systems, procedures, and processes to enhance efficiency and effectiveness.
Maintains a positive and professional image of the City through interactions with visitors, employees, government officials, stakeholders, and members of the public.
Provides French language support for incoming calls and communications to City Hall.
Performs other related duties, special projects, and assignments as required.

Required Qualifications:

Education and Experience

University degree in Business Administration, Public Administration, Office Administration, or a related field, or an equivalent combination of education and progressively responsible administrative experience.
Minimum of four (4) years of responsible administrative experience, including at least two (2) years supporting senior executives, elected officials, or a similar leadership environment.
Experience working in a municipal, government, political, or board governance environment is considered an asset.

Knowledge and Skills

Excellent verbal communication skills in both English and French are required.
Excellent written communication skills in English are essential; written French proficiency is considered an asset.
Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, Teams, and related administrative technologies.
Strong knowledge of executive office administration, records management, travel coordination, budgeting processes, reports, and document preparation.
Superior organizational, time management, and multitasking skills, with the ability to prioritize competing demands and work independently.
High level of discretion, confidentiality, sound judgment, and decision-making ability.
Ability to interpret and apply municipal policies, procedures, and by-laws.
Strong interpersonal, customer service, and relationship-building skills.
Resourcefulness, flexibility, and the ability to adapt to changing priorities.
Experience handling confidential, sensitive, and politically significant information.
General knowledge of financial and budgeting processes.
Ability to maintain accurate electronic and paper-based filing systems.
Strong attention to detail and meticulous records management skills.
Professional telephone etiquette and excellent communication skills when interacting with citizens, employees, elected officials, government representatives, and stakeholders.

The city offers competitive salary and benefit package including medical/dental benefits and a defined benefit pension plan.

We thank all applicants for their interest; however, only those invited for interviews will be contacted.

To Apply:

Please submit your resume to Human Resources by 3:00 p.m. on July 22nd, 2026

In person: City Hall, 141 Henry St, Miramichi NB

Email: [email protected]

Fax: 506-623-2404

Pay: $58,012.09-$71,728.86 per year

Experience:

Administrative: 4 years (required)

Work Location: In person

Quick apply

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