nova scotia purchasing administrative coordinator Jobs – 3 Openings This Week

Purchasing Administrative Coordinator
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- Full-time
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- Dental care
- Paid time off
Quick apply
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Purchasing Administrative Coordinator

Lord Nelson Hotel
Halifax, NS

Quick apply

Job details

Permanent | Full-time
3 days ago

Benefits

Extended health care
Dental care
Paid time off
Vision care
Life insurance

Skills

Bilingual
Microsoft Excel
Procurement
Writing skills
Filing
English
Microsoft Office
Administrative experience
Purchasing
Business
Communication skills
Hotel experience
Time management

Full job description

As a locally owned landmark hotel, the Lord Nelson Hotel & Suites has earned a reputation for serving excellence. We offer a variety of positions under one roof, creating a great opportunity for mobility and growth. Our most essential resource is our employees. Join the best team in Halifax and be a part of the legend!

OVERVIEW:

The Hotel Purchasing Administrative Coordinator is responsible for managing the procurement of all goods needed for the Hotel Operations. The position also handles administrative tasks related to housekeeping and maintenance departments related to procurement and hotel operations. The position involves sourcing suppliers and products, negotiating pricing, managing inventory, ensuring timely delivery. This position plays a key role in cost control, efficiency and maintaining a smooth functioning of the hotel.

RESPONSIBILITIES:

Sourcing and Procurement: Identifying and evaluating potential suppliers and assist in securing the best possible pricing.
Inventory Management: Monitoring stock levels, forecasting demand, and ensuring that adequate supplies are available to meet the needs of the hotel by establishing and maintaining appropriate PAR levels (minimum, maximum and re-order point). Oversee and maintain the hotel stock rooms cleanliness and organization to ensure proper turnover of goods.
Administration: Handling general administrative duties, such as data entry, filing, and responding to inquiries as well as Purchase Orders entry, invoice reconciliation.
Reporting: Preparing reports on department daily operations, purchasing activities, inventory levels, and other relevant data.
Cost Control: Managing expenses, identifying cost-saving opportunities, and ensuring that procurement activities are within budget.
Supplier Relationship Management: Building and maintaining strong relationships with suppliers, managing their performance, and resolving any issues or discrepancies.
Record Keeping: Maintaining accurate records of purchases, pricing, and inventory levels, and ensuring compliance with relevant regulations and policies. Responsible for Month End Inventory Counts.
Quality Control: Ensuring that the products and supplies purchased meet the required quality standards.
Collaboration: Working with all departments within the hotel to understand their needs and ensure that procurement processes are aligned with operational requirements.

QUALIFICATIONS:

Strong communication skills, both written and verbal are essential for managing supplier relationships and understanding the needs of the hotel departments.
Excellent analytical and problem-solving skills are needed to analyze costs, identify opportunities for savings, and resolve any issues that may arise.
Organizational and time management skills are important for managing multiple tasks, meeting deadlines, and maintaining accurate records.
Knowledge of procurement processes and best practices is crucial for ensuring efficient and effective purchasing operations.
Proficiency in relevant software and systems is required for managing inventory, processing orders, and generating reports.
Computer Skills: Proficiency in using office software, such as Microsoft Excel, is essential for data analysis and record keeping as well as keeping the two operational departments organized on the administrative side
Physical Requirements: Must be able to lift up to 50lbs, have the ability to use a hand cart or dolly, and must be able to work on their feet most of the day.

Lord Nelson Hotel & Suites recognizes our employees as essential to our success and value diverse skills. From frontline staff to management, we offer excellent opportunities for career growth, as well as employer-provided medical benefits and other incentives. We are looking for new talent to join our dynamic team that is setting the standard of excellence in the hospitality industry.

Job Types: Full-time, Permanent

Benefits:

Dental care
Extended health care
Life insurance
Paid time off
Vision care

Ability to commute/relocate:

Halifax, NS: reliably commute or plan to relocate before starting work (required)

Experience:

Purchasing: 1 year (preferred)
Administrative: 1 year (required)

Work Location: In person

Quick apply

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Purchasing Administrative Coordinator

Administrative Services Coordinator

Accommodations Coordinator

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