Position Title
Undergraduate Education Coordinator
Department/Unit
Psychiatry
Location
Halifax, Nova Scotia, Canada
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$29.18 - $36.95 per hour ($53,107 - 67,249 per annum, 35 hours per week)
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health and IWK Health.
Reporting to the Operations Manager, the Undergraduate Coordinator provides administrative support and leads the coordination of the Department of Psychiatry’s Undergraduate Medical Doctor program, including scheduling, communications, and program logistics, while serving as a key point of contact for students and faculty.
Key Responsibilities
- Coordinate and administer the undergraduate medical education programs (Clerkship and Pre‑Clerkship), including scheduling clinical rotations, teaching sessions, and orientations across multiple sites.
- Serve as the primary liaison for students, faculty, leadership, and external partners, providing guidance on program requirements, policies, and academic processes.
- Manage program logistics and operations, including call schedules, elective approvals, learner evaluations, site access, and confidential student support in collaboration with leadership.
- Plan, deliver, and support teaching and learning activities, including clinical skills sessions, resident teaching, and distributed education initiatives.
- Lead recruitment and coordination of faculty, preceptors, and volunteer participants, while tracking teaching commitments and preparing reports for funding and program oversight.
- Maintain program quality and compliance by supporting accreditation activities, preparing reports, monitoring budgets and payments, and coordinating placements for learners including Physician Assistant students.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
- Business/Administrative Professionals program with five years’ experience in a similar administrative or program coordination role (or an equivalent combination of training and experience).
- Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook).
- Demonstrated ability to manage complex scheduling, multitask, and prioritize competing demands.
- Strong communication, interpersonal, and customer service skills with a high level of professionalism.
- Proven ability to work independently, exercise sound judgment, and maintain accuracy and confidentiality in a fast-paced environment.
Assets
- Experience working in a clinical, hospital, academic, or medical education environment.
- Familiarity with systems such as One45, Brightspace, SharePoint, databases, or virtual meeting platforms.
- Ability to handle sensitive or emotionally charged situations with professionalism and discretion.
- Knowledge of university, hospital, or UGME policies and procedures and a commitment to continuous learning.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core competencies, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
