Education Coordinator, Evaluation and Scholarship
Centre for Faculty Development
The Centre for Faculty Development (CFD) is a partnership between Unity Health Toronto and the University of Toronto’s Temerty Faculty of Medicine. The CFD supports the continuing academic development of health professionals through consultation, design, implementation and evaluation of programming and supports, including workshops, longitudinal certificate programs, coaching, consultations, resources, communities of practice and other educational initiatives.
The CFD is committed to supporting the development of educators, learners, leaders, scholars and advocates in their multiple roles and activities in health professions education. It is recognized nationally and internationally for exceptional programming, inclusive partnerships, knowledge mobilization, and scholarship that advances the field of faculty development.
The Centre serves a broad and inclusive faculty development community across Unity Health Toronto, the University of Toronto, affiliated teaching hospitals, and local, national and international partners, including:
- Educators and faculty across the University of Toronto’s Temerty Faculty of Medicine and other health sciences faculties
- Health professionals and academic leaders across Unity Health Toronto, affiliated teaching hospitals, and the Toronto Academic Health Sciences Network
- Local, national and international partners engaged in health professions education, academic leadership, scholarship, evaluation and advocacy
The Centre supports the academic development of these individuals and institutions by providing leadership in the design, implementation and evaluation of faculty development programs, while fostering collaboration, community building, and capacity development across the health system.
The CFD is one of the largest faculty development centres in North America. Known for the strength and relevance of its programming and its internationally recognized scholarship, the CFD contributes significantly to the growing reputation of Unity Health Toronto and the University of Toronto as leaders in health professions education.
The Education Coordinator, Evaluation and Scholarship will provide coordination, implementation and operational support for the Centre’s evaluation, quality improvement, strategic reporting, and scholarship activities. This role will support the Centre’s ability to demonstrate program quality, educational impact, scholarly contribution, and alignment with organizational and academic priorities.
The Education Coordinator, Evaluation and Scholarship, will contribute to:
- coordinating and implementing the Centre’s evaluation strategy, with a focus on quality improvement, data-informed decision making, and impact reporting
- supporting program-specific evaluation, research, and scholarly projects that demonstrate the reach, quality, relevance and impact of CFD initiatives
- coordinating data collection, data management, reporting, and dissemination activities across programs and strategic initiatives
- supporting scholarship activities, including research project coordination, research ethics applications, recruitment, data collection, data analysis, research impact tracking, knowledge mobilization, and manuscript-related processes
- contributing to Centre-wide strategic planning, annual reporting, academic review processes, and continuous improvement activities
- building evaluation capacity across the CFD team by supporting tools, processes, resources, documentation, and shared standards of practice
Duties and Responsibilities
- Coordinate the implementation of the Centre’s evaluation strategy, including project timelines, evaluation processes, data collection activities, documentation, and reporting workflows.
- Work with the CFD Manager, CFD Director, Research Lead, program leads, education coordinators, data specialist, faculty and staff to support the operational activities required to implement and enhance evaluation and scholarship activities across the Centre.
- Maintain a strong understanding of CFD programs, their curricular designs, current renewal activities, evaluation needs, stakeholders, and reporting requirements.
- Coordinate program-specific evaluation and impact projects, including planning, implementation, data collection, data organization, data interpretation, tracking of deliverables, and preparation of reports or summaries.
- Support the development and maintenance of evaluation protocols, templates, tools, workflows, and documentation to promote consistent, high-quality evaluation practice across CFD programs.
- Coordinate data management activities, including processing, organizing, storing and tracking evaluation data according to established protocols, data governance practices, and retention requirements.
- Support the collation, synthesis and reporting of evaluation findings for program improvement, annual reporting, academic review, strategic planning, and impact reporting purposes.
- Identify opportunities to improve evaluation processes and communicate recommendations to the CFD Manager, CFD Director and relevant team members.
- Support quality improvement activities by collating themes and findings across programs to inform program planning, renewal and reporting on impact.
- Support research and scholarly projects by coordinating timelines, meetings, agendas, minutes, project documentation, ethics or quality review processes, and deliverables.
- Support scholarship activities by recruiting participants, collecting data, and analyzing data.
- Support preparation of grant applications.
- Support manuscript, presentation, grant and knowledge mobilization activities where there is direct and meaningful involvement in evaluation or research projects, in accordance with authorship guidelines and best practices.
- Support the tracking and reporting of CFD scholarly outputs and impact, including publications, presentations, grants, collaborations, academic CV updates, and related internal reporting processes.
- Collaborate with the Research Lead and other team members on knowledge mobilization activities, including website updates, newsletter features, resource development, community forum activities, and dissemination of scholarly work.
- Support activities related to the CFD strategic plan, annual report, five-year review, and other institutional reporting requirements by gathering, organizing and summarizing relevant data and progress updates.
- Liaise with internal partners at Unity Health Toronto, Temerty Medicine, affiliated hospitals and other relevant groups to support alignment between evaluation, education strategy, scholarship and reporting activities.
- Support evaluation capacity building across the CFD team by creating or maintaining resources, guidance documents, process maps, and educational materials related to evaluation and data practices.
- Support quality assurance and data security activities, including monitoring data quality, maintaining accurate records, and supporting the implementation of the Centre’s Data Governance Framework.
- Use and maintain relevant systems and tools, including Microsoft 365 applications, survey platforms, project management tools, registration systems, website tools, data reporting systems and other technology platforms required for evaluation, reporting and scholarship activities.
- Coordinate financial and administrative processes related to evaluation or program activities as required, including invoice tracking, payment processing, budget document updates, and records management.
- Build and sustain professional working relationships with CFD team members, faculty, program leaders, participants, collaborators, and internal and external partners.
- Perform cross-functional and other duties as assigned, while upholding patient and employee safety, confidentiality, privacy, accessibility, and organizational policies.
Qualifications
- Undergraduate degree in a relevant field such as Education, Health Sciences, Social Sciences, Psychology, Sociology, Evaluation, Public Health, or a related discipline required; Master’s degree in Education or a related field is an asset.
- Minimum 2–5 years of recent related experience required.
- Minimum 2 years of recent experience supporting program evaluation activities, preferably within an education, academic, health sciences, healthcare, community health, or health professions education environment.
- Working knowledge of the theoretical, practical and operational aspects of program evaluation, quality improvement, data collection, data management and reporting.
- Demonstrated experience coordinating multiple projects or initiatives simultaneously, including tracking timelines, deliverables, meetings, records and stakeholder communications.
- Experience supporting research, scholarship, knowledge mobilization, manuscript development, presentations, grants, ethics applications or quality review processes is an asset.
- Strong data management, record keeping, documentation and organizational skills, with excellent attention to detail.
- Strong written communication skills, including the ability to prepare reports, summaries, meeting minutes, presentation materials and communications for a range of audiences.
- Excellent interpersonal, customer service, diplomacy and relationship management skills.
- Demonstrated ability to work collaboratively with interdisciplinary teams, faculty, staff, learners, leaders, and internal and external partners.
- Ability to work independently, exercise sound judgment, take initiative, manage competing priorities, and seek consultation appropriately.
- Demonstrated flexibility and ability to respond to changing work demands in a complex academic health sciences environment.
- Strong computer and technology skills, including Microsoft Office/Microsoft 365 applications, particularly Word, Excel, PowerPoint, Outlook and Teams.
- Experience with or ability to learn survey, evaluation, data reporting, project management, website, learning management, registration, communication and collaboration tools such as Qualtrics, SurveyMonkey, Arlo, WordPress, Asana, Slack, Zoom, and related systems.
- Experience with qualitative or quantitative data analysis software such as NVivo, SPSS or similar tools is an asset.
- Knowledge of Unity Health Toronto, the University of Toronto, Temerty Faculty of Medicine, academic health sciences environments, continuing professional development, faculty development, or health professions education is an asset.
- Demonstrated commitment to accuracy, confidentiality, accessibility, inclusion, continuous learning and service excellence.
Accessibility and Accommodation Statement
Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. We understand that applicants may require accommodation at any stage of the recruitment process. When contacted, applicants are encouraged to inform the Talent Acquisition Specialist of any accommodation needs, and Unity Health Toronto will work with them to meet those needs. All accommodation requests are handled with confidentiality and respect for privacy and dignity.
