SUMMARY:
Under the supervision of the Human Resources Manager, the Human Resources Officer’s areas of responsibility will include: managing the OINP process for employees, preparing internal memos, support audit and compliance requirements, monitoring and tracking probation, trial and annual performance appraisal systems for all unionized positions; administering the early and safe return to work program; developing and promoting the employee wellbeing program, monitoring WSIB and LTD programs, preparing internal job postings and the recruitment, hiring, orientation, supervision and retention of Relief employees and student placements. Further areas of responsibility will include ensuring all employees are registered for mandatory training, participate in HR and recruitment related committees.
ACCOUNTABILITY:
The Human Resources Officer reports to and is accountable to the Human Resources Manager.
KEY RESPONSIBILITIES:
As part of this role, responsibilities include, but are not limited to the following:
- Provide administrative support and coordination on a wide variety of HR functions including but not limited to Benefits and Pension, WSIB, Onboarding and Immigration.
- In support with the HR Manager, coordinate and monitor leaves such as Vacation, Sick, Maternity, LTD, self-funded and medical.
- Maintain accurate employee records in HRIS and other systems.
- Post internal job postings twice per week and external postings as needed.
- Provide Program Supervisors and Directors with accurate successful applicants lists for qualified employees following posting closures.
- In coordination with the HR Manager, provide appointment letters to employees.
- Respond to requests for employee information from external organizations (legal, insurance banks, LTD, WSIB, Immigration etc.).
- Manage the OINP (Ontario Immigrant Nominee Program) process for employees, including applications and documents, maintaining compliance and immigration laws.
- Manage and oversee temporary residents (international students, open work permits) ensuring validity, tracking expirations and following up on renewals/updates to status.
- Coordinate with the finance and payroll department regarding employee movement as required.
- Maintain web-based training calendar and training expiry report for mandatory general orientation and distribute training certificates to participants following completion of training, as required.
· Assist HR Manager with General Orientation preparation.
- Prepare letters/confirmation of employment.
- Ensure prompt and timely communication with all key internal partners.
- Take minutes of HR related committee meetings as required.
- Participate in various HR Committees.
- Participate in the development of human resource systems/procedures.
- Conduct Interviews and process documentation for Relief employees.
- Develop and maintain Onboarding Information and other relevant documentation for recruitment and orientation.
- Provide training as required for all new employees (i.e.: TEAMS, Nucleus, SURGE learning etc.).
- Create Profiles in current databases (SURGE, Nucleus etc.) and create email addresses for newly hired Relief Employees.
- Act as the primary contact for all Relief Employees.
- Act as the primary contact for supervisors with respect to program needs for Relief Employees.
- Assign Relief employees to programs based on program needs.
- Maintain up to date Relief Rosters for the programs.
- Monitor and coordinate all mandatory training of OCAPDD employees and maintain training databases.
- Monitor and coordinate all training of OCAPDD employees related to QAM and Compliance Regulations/Training.
- Prepare and present letters of termination to relief Employees who have not worked in 6 months.
- Collect and file program Orientation packages for all OCAPDD employees.
- Attend Job fairs for recruitment and organize marketing materials (flyers etc.).
- Act as primary liaison for all student placements including: coordinating placements with supervisors; liaise with post-secondary education placement coordinators and collect feedback from Program Supervisors regarding recommendations for future recruitment of students.
- Act as the contact person / supervisor of Employability employees with contracts at Head Office.
- Maintain building, property, furnishings, supplies and equipment in safe condition and report any unhealthy or unsafe condition to the Health and Safety Steward and/or the Human Resources Director.
- Observe and comply with health and safety policies, procedures and safe work practices, and exhibit a proactive attitude toward accident prevention.
- Adhere to all OCAPDD Policies and Procedures.
- Perform other related duties as required.
EDUCATION, KNOWLEDGE, SKILLS AND EXPERIENCE:
· Community College certificate or university degree in HR or equivalent plus a minimum of one year experience related to the job responsibilities.
· Knowledge of Microsoft Windows environment, proficient in Microsoft Word and Excel and effective keyboarding skills.
· Experience with LMS / HRIS an asset.
· Knowledge of the Workplace Hazardous Materials Information System (WHMIS).
· Knowledge of Health and Safety (H&S) responsibilities, commitment to participate in health and safety activities and attend relevant Occupational Health and Safety (OHS) training.
· Experience working in a unionized environment.
· Bilingual preferred (English & French).
COMPETENCIES:
· Ability to deal sensitively and confidentially on human resources issues.
· Able to work independently and collaboratively in a team.
· Excellent verbal and written communications skills.
· Proven time management and organizational skills.
· Good judgment and strong interpersonal skills.
EMPLOYMENT TYPE
· Permanent full-time
· 35-hour workweek
Pay: $57,000.00-$62,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- Nepean, ON K2E 7K3: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have experience working in a unionized environment?
- Do you have a college Certificate or University Degree in Human Resources?
Experience:
- Human Resources: 1 year (required)
Language:
Work Location: In person
