parry sound, on & hr administrator Jobs – 1 Openings This Week

Payroll & HR Administrator
Township of Muskoka Lakes —Muskoka Lakes, ON
- $80,793–$94,509 a year
- Overtime
- Microsoft Excel
- Finance
- Databases

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Payroll & HR Administrator

Township of Muskoka Lakes
Muskoka Lakes, ON

Apply Now

Job details

Full-time

Skills

Microsoft Excel
Financial auditing
Post-secondary education
Finance
Databases
Human resources
Payroll
HRIS
Communication skills

Full job description

Job description

Reporting to the Human Resources Manager, the Payroll & HR Administrator completes three separate payroll cycles and administers the pension and benefit plans for the Township and Library employees, Councillors, and Volunteer Fire Fighters.

Summary Of Responsibilities

Process payroll for three employment categories; Municipal Staff and Library biweekly, Council monthly, and Volunteer Firefighters quarterly.
Review individual employee time sheets according to corporate policies, collective agreements and employment standards.
Verify sick leaves, vacations and other time off requests against time sheets being submitted for payment and available banks. Follow up on discrepancies with leaders and make required adjustments.
Manually enter and upload time and attendance entries into payroll system including sick, vacation, overtime and other exceptions.
Work closely with administrative staff who are responsible for providing departmental time and attendance details i.e. Public Works, Emergency Services.
Respond to employee inquiries with regard to time off banks and other payroll and benefit entitlements.
Transmit payment file to the bank website, verify transmission is accurate and successful by retrieving related bank reports.
Prepare all payroll remittances monthly and biweekly, including CRA, EHT, WSIB Premiums, OMERS Pension Contributions, Union Dues, MEBA Health Benefit Premiums. Reconcile monthly and yearly returns for the same.
Prepare monthly and year end accruals for payroll and allocate accordingly for financial reporting.
Provide data for senior leaders related to payroll; i.e. year-to-date hours and expenses, benefits costs, etc.

• Prepare year-end reports on Council salary statements as per Municipal Act and Provincial Public Sector Salary Disclosure. • Complete payroll year-end requirements in accordance with CRA and financial audit; T4’s, balancing payroll liability accounts, reconciliations.

Participate and lead the implementation of payroll system changes, including data migration, testing, and process updates
Administer employee benefit programs including claims administration, benefits orientation, and enrolment changes. Reconcile reimbursements from carriers where appropriate. Interface with benefit broker and carriers for routine issues and employee inquiries.
Participate in annual benefit renewal discussions and make recommendations based on employee feedback and experience.
Administer OMERS pension including enrolments, retirements, year-end, leave periods, employee inquiries and information.
Assist with the management and implementation of the Human Resources Information System (HRIS), ensuring accuracy with the payroll system, assisting employees with use, and making suggestions for ongoing improvements.
Assist in the development, review, and maintenance of Human Resources Policies and Procedures and provide support to staff with the standard interpretation and current practices.
Assist with recruitment process including; posting, screening candidates, conducting interviews and preparing offer letters.
Maintain job descriptions, performance evaluations, personnel file requirements, Health & Safety and other training records, WSIB claims reporting for all employees.
Exchanges confidential information with all levels of staff, government agencies (i.e. Ministry of Labour, WSIB), benefit brokers, banks and financial institutions.
Perform other duties as assigned.

Qualifications And Experience

Post-secondary education in Finance, Payroll, or equivalent experience.
Payroll Compliance Professional (PCP) designation from the National Payroll Institute required.
Minimum 3 – 5 years’ experience with payroll and human resources administration.
Excellent communication and diplomacy skills both written and verbal.
Strong technological proficiency; Excel, databases, financial software, etc.
Ability to manage confidential information and practice discretion with sensitive information.

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