Macon Industries (a division of the Macon Group of Companies) is a leader in hard rock exploration and gold mining equipment manufacturing in Canada. We help successful miners scale with expanding lines of top-quality equipment that is custom fabricated, delivered on time and supported by a world class team.
Macon Industries is a values driven organization built on quality, dependability and constant and never-ending improvement. We seek highly motivated teammates that are self-driven to provide the highest quality of products and service worldwide. Our shops and facilities are fast paced, results oriented and growing.
We invite performance-oriented individuals looking to make a commitment to a supportive and dedicated team, to connect with us to see if we might be a good fit.
Current openings: Inside Sales Coordinator- Full time with immediate selection and onboarding available
Location: 1390 Springhill Rd., Parksville, BC
Wage: $26 - $33 per hour depending on experience, qualifications, and industry background.
Job Summary: The Inside Sales Coordinator reports directly to the Director of Sales and Marketing and plays a key role in supporting the sales process by coordinating inbound leads, preparing quotations, contracts, and sales packages, and maintaining accurate customer and opportunity information within the CRM system and customer records. This position is responsible for executing timely follow-ups, maintaining organized sales documentation, tracking pipeline activity, and helping ensure opportunities progress efficiently through the sales cycle.
In addition to sales coordination, the role provides administrative and marketing support through conference and travel coordination, customer communications, newsletters, website updates, memberships, sponsorships, award submissions, trade shows, and other industry engagement activities. The successful candidate will develop a strong understanding of the company's products, services, and processes related to mining, drilling, fabrication, and associated equipment while maintaining a high level of organization, responsiveness, and accuracy.
This role thrives on attention to detail, accountability, and follow-through. The successful candidate will take ownership of assigned responsibilities from start to finish, proactively manage priorities, and independently execute tasks while ensuring customer requests, sales opportunities, and critical details do not fall through the cracks. This position is ideal for an early-career professional seeking to build a long-term career in sales coordination within a growing manufacturing organization. The ideal candidate is highly organized, comfortable taking direction and executing tasks efficiently, and takes pride in being the dependable force behind the scenes that helps keep sales and marketing activities running smoothly.
Reporting Relationship
This position reports directly to the Director of Sales and Marketing and is a full-time, on-site role. The successful candidate must be available to work in person at the designated office location in Parksville, BC, as this position is not eligible for remote work.
Responsibilities include but are not limited to:
- Prepare quotations, contracts, and complete sales packages accurately and in a timely manner.
- Maintain templates and ensure sales documentation is accurate, current, and consistent.
- Enter and update customer and opportunity information within the CRM system and customer folders.
- Handle incoming sales calls and assist with customer communication and inquiries.
- Support the sales team with conference scheduling, travel arrangements, and related administrative coordination.
- Track active sales opportunities and maintain accurate and current pipeline information.
- Execute follow-ups on customer inquiries, quotations, and pending opportunities.
- Report directly to the Director of Sales and Marketing and provide regular updates on sales activities, customer communications, opportunities, marketing initiatives, administrative priorities, project status, challenges, and assigned tasks to support departmental objectives and business growth.
- Support smooth handoff and communication between sales and operations teams.
- Assist with blogs, newsletters, website updates, and organization of marketing/media materials.
- Coordinate memberships, sponsorships, donations, awards submissions, and industry participation activities.
- Support internal and external marketing initiatives and timelines.
- Build and maintain working knowledge of the company’s products, services, and sales processes related to mining, drilling, fabrication, and associated equipment.
- Maintain organized records and documentation across all sales activities.
- Complete tasks accurately, professionally, and within established timelines with minimal supervision.
- Ensure CRM data and customer documentation remain complete and up to date.
Requirements:
- Diploma or certificate in Business Administration, Sales, Marketing, Communication, or a related field preferred.
- 1-3 years of experience in sales administration, customer service, coordination, or administrative support.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy in documentation and data entry.
- Proficiency with Microsoft Office applications and CRM systems.
- Ability to work independently and follow through on tasks with minimal oversight.
- Professional and customer-focused approach to communication and relationship management.
- Ability to maintain confidentiality and handle sensitive business information appropriately.
- Interest in or ability to develop knowledge related to mining, drilling, fabrication, and industrial equipment.
- Ability to meet established response times, follow-up timelines, and documentation standards.
Compensation and benefits:
- Opportunities for advancement
- Competitive wages based on experience and qualifications
- Comprehensive group benefits package
- Inclusion in the company's matching RRSP after 1 year
- Training and development opportunities
- Consistent work with a group of outstanding trades people, within an ever-growing company that fabricates world renowned products.
Check us out before applying at: www.maconindustries.com
Job Type: Full-time
Pay: $26.00-$33.00 per hour
Benefits:
- Dental care
- Extended health care
- Life insurance
- RRSP match
Ability to commute/relocate:
- Parksville, BC: reliably commute or plan to relocate before starting work (required)
Language:
Work Location: In person
