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Administrative Office Assistant

Kwakiutl Band Council
Port Hardy, BC

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Job details

Full-time
3 days ago

Skills

Clerical processing
Computer operation
Class 5 Licence
Document preparation
Writing skills
Post-secondary education
Filing
Research
Microsoft Office
Administrative experience
Schedule management
Office management
Document management
Business
Communication skills

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Closing Date: August 8, 2026

Location: #99 Tsakis Way, Port Hardy B.C

Wage: Competitive Wage

Administrative Office Assistant

Summary: The Administrative Office Assistant plays a key role in ensuring the smooth operation of the office by handling a wide range of administrative, organizational, and communication tasks. This includes supporting meetings, managing documents, coordinating schedules, and serving as a liaison between staff, leadership, and external stakeholders.

Duties and Responsibilities:

Serve as the primary point of administrative contact and liaison for the office.
Receive, distribute, and file correspondence.
Process and respond to faxes and emails.
Communicate and correspond with various stakeholders.
Maintain and organize copies of bylaws, policies, contracts, plans, minutes, and other important documents.
Research issues and engage in various projects as needed.
File and organize an assortment of documents.
Coordinate, book, and confirm travel and hotel receipts for reimbursement.
Coordinate calendars and manage time schedules for meetings and events.
Arrange refreshments or food for meetings if required.
Organize meetings: book rooms and dates, take minutes, create agendas, prepare reports, provide copies, and handle filing.
Set up and maintain meeting spaces.
Participate in and support the Health and Safety Committee, including taking minutes at committee meetings.
Assist with the preparation of responses to faxes, emails, and other correspondence, in cooperation with the Senior Administrator and Chief and Council as required.
Perform other duties as assigned by the Band Manager, Chief and Council, and HR.

Required Qualifications:

Education:

Post-secondary education in office or business administration is preferred.

Experience:

Several years of office-related experience in a similar position.

Knowledge and Skills:

Sound knowledge of office management principles and procedures.
Experience taking minutes at meetings and producing those minutes efficiently.
High level of computer skills, especially with MS Office, Internet, and search engines.
Strong interpersonal and communication skills; ability to work with a wide range of persons.
Ability to work under pressure and under tight timeframes, completing priorities expeditiously.
Ability to exercise tact and diplomacy concerning sensitive/confidential issues.
Ability to work with sensitive material and adhere to strict confidentiality.
Strict adherence to confidentiality and privacy of band business.
Knowledge of Kwakiutl Cultural Protocols.

Other Requirements:

Valid Class 5 driver’s license.
Criminal record check clearance.

Term: Full-Time 8:00 am to 4:00 pm Monday to Friday (occasional hours on weekends/evenings)

Compensation: Competitive wage (optional pension and Benefits after 3 months)

Closing Date: August 8, 2026, 4:00 pm (position to start as soon as possible)

Please submit your cover letter, resume, and 3 references to:

Lavina Hunt, Acting Senior Administrator

99 Tsakis

P.O. Box 1440,

Port Hardy, B.C.

VON 2P0

[email protected]

Apply Now

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