Quebec Province Medical administrative assistant Jobs – 13 Openings This Week

Office Administrator/Bookkeeper
PAI Security —Mont-royal, QC
- $50,000.00–$74,503.16 a year
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Administrative Coordinator
McGill University —Montréal, QC
- $29.42–$36.46 an hour
- Full-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
2d
Clerical Assistant
Centre universitaire de santé McGill - Institut de Recherche —Montréal, QC
- Temporary
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Designated paid holidays
- Employee assistance program
Quick apply
2d
Administrative Assistant (bilingual) - Aesthetic Clinic
ML Aesthetic Clinic —Montréal, QC
- $28–$30 an hour
- Full-time
- Bilingual
- Sales
- English
- Dental care
- Vision care
Quick apply
13d
Adjoint(e) administratif(ve) / Administrative Assistant
Integrated Power Services —Sherbrooke, QC
- $25–$30 an hour
- Full-time
- Microsoft Office
- Driving
- Organizational skills
- Dental care
- Tuition reimbursement
Administrative Assistant
Groupe Madysta / Madysta Group —Trois-Rivières, QC
- Full-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
10h
Administrative Assistant / Assistant(e) administrative
Indero —Montréal, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply
Adjoint (e) exécutif (ve) / Executive Assistant, part time, hybrid/remote
Indero —Montréal, QC
- Weekends as needed
- Remote
- Bilingual
- Microsoft Word
- Microsoft Outlook
- Flexible schedule
Quick apply
2d
Assistant(e) Executive
ODYO —Montréal, QC
- $57,500–$62,500 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
Quick apply
1d
Executive Assistant
Christie Innomed —Saint-Eustache, QC
- Bilingual
- English
- Microsoft Office
Quick apply
Adjoint(e) administratif(ve)-Comptes recevables/Administrative assistant - Accounts receivable
KABS —Saint-Hubert, QC
- Full-time
- Microsoft Excel
- Administrative experience
- Bachelor's
Quick apply

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Office Administrator/Bookkeeper
PAI Security —Mont-royal, QC
Support human resources functions including onboarding, training & development, and maintaining employee records.
$50,000.00–$74,503.16 a year
Quick apply
Secrétaire/Réceptioniste médicale - Medical Secretary/Receptionist
Centre Glen de Médecine Spécialisée - Glen Centre for Specialized Medicine —Montréal, QC
Plus de 50 spécialistes reconnus nationalement et internationalement dans leurs domaines d’expertise, appuyés par une équipe interdisciplinaire hautement…
$20 an hour
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1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
Quick apply
14d
Medical Office Administrator
Ontario Medical Reporting Inc —Toronto, ON
Fast paced Cardiology Clinic looking for a Full time receptionist/administrative assistant to answer telephones, book schedules, greet patients, scan and file…
$19–$24 an hour
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Office Administrator/Bookkeeper

PAI Security
Mont-royal, QC

Quick apply

Job details

Permanent

Skills

Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Vendor management
Filing
English
Microsoft Office
Administrative experience
Schedule management
Supervising experience
Team management
Accounting
Human resources
QuickBooks
Organizational skills
Payroll
Construction experience
Office management
Training & development
Phone etiquette
Associate's degree
Communication skills
Workday
Office experience

Full job description

Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functioning. This role is vital in supporting various departments, managing vendor relationships, and maintaining efficient office workflows. The ideal candidate will possess strong communication skills, excellent organizational abilities, and experience in office management, with a background in clerical, administrative, or medical office settings. This position offers an opportunity to contribute to a dynamic team environment while developing professional skills in event planning, human resources, and team management.

Duties

Manage calendar scheduling and coordinate appointments, and events with attention to detail.
Prepare and process invoices, estimates, and purchase orders
 Assist with accounts receivable follow-ups and tracking payments
 Review and interpret construction plans, specifications (devis), and project
documents to support quoting
 Prepare and issue quotes and proposals based on project requirements
 Maintain organized records of projects, clients, and financial documents
 Coordinate with project managers, technicians, and suppliers
 Support general office administration and day-to-day operations
 Ensure accuracy and attention to detail in all documentation
Handle bookkeeping tasks such as invoicing, record keeping, and basic accounting using QuickBooks.
Assist with vendor management by sourcing supplies, processing orders, and maintaining supplier relationships.
Support human resources functions including onboarding, training & development, and maintaining employee records.
Manage payroll processing and ensure accurate timekeeping and benefit administration.
Organize and maintain filing systems for documents related to management or general administrative records.
Supervise office staff or team members as needed, providing guidance on administrative procedures.
Coordinate special projects such as event planning or office upgrades to improve operational efficiency.
Ensure adherence to office policies by providing training on phone etiquette, document handling, and organizational protocols.

Skills

Proven experience in office management or administrative roles with strong clerical background.
Excellent communication skills—both verbal and written—with professional phone etiquette.
Strong organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently.
Proficiency in QuickBooks for bookkeeping and payroll processing; experience with calendar management tools.
Ability to handle vendor management processes and maintain positive professional relationships.
Experience supervising staff or team members along with human resources knowledge for onboarding and training purposes.
Familiarity with office management is a plus but not required; general office experience is essential.
Competence in managing multi-line phone systems, filing systems, and front desk operations.
Capable of handling budgeting tasks and supporting financial recordkeeping activities. This position is ideal for a motivated individual who thrives in a fast-paced environment and is eager to contribute to the success of our organization through effective office administration.
Ability to work autonomously and take initiative
 Experience with invoicing, quoting, and accounts receivable
 Comfortable reading and understanding construction drawings and specifications
(asset)
 Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting
software is an asset
 Experience in the security, construction, or structured cabling industry is considered
a strong asset

Job Type: Permanent

Pay: $50,000.00-$74,503.16 per year

Experience:

Workday: 2 years (preferred)
Administrative: 2 years (preferred)

Language:

french and english (preferred)

Work Location: In person

Quick apply

Refine Your Search

medical administrative assistant jobs in quebec province

Office Administrator/Bookkeeper

Administrative Coordinator

Clerical Assistant

Administrative Assistant (bilingual) - Aesthetic Clinic

Adjoint(e) administratif(ve) / Administrative Assistant

Administrative Assistant

Administrative Assistant / Assistant(e) administrative

Adjoint (e) exécutif (ve) / Executive Assistant, part time, hybrid/remote

Assistant(e) Executive

Executive Assistant

Adjoint(e) administratif(ve)-Comptes recevables/Administrative assistant - Accounts receivable

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