Hil-Tech Contracting Ltd.
Commercial & Industrial Construction — 270 B 1st Ave, Trail, BC V1R 4V3
Project & Estimating Coordinator
Full-Time | In-Office | 270 B 1st Ave, Trail, BC V1R 4V3
ABOUT US
Hil-Tech Contracting Ltd. is a trusted commercial and industrial construction company serving the West Kootenays. We are known for delivering high-quality workmanship, disciplined project management, and reliable service to our clients across a broad spectrum of project types.
We are seeking a detail-oriented and motivated Project & Estimating Coordinator to join our growing team and support both our Project Management and Estimating functions.
POSITION SUMMARY
The Project & Estimating Coordinator provides administrative and technical support throughout the pre-construction and construction phases of commercial and industrial projects. This role is integral to ensuring bids are accurate and competitive, projects are thoroughly documented, and communication flows seamlessly between office staff, field crews, subcontractors, suppliers, and clients.
The position reports to senior leadership and offers genuine growth potential for a driven, career-oriented individual.
KEY RESPONSIBILITIES
Estimating Support
– Review drawings, specifications, and tender documents
– Assist in preparing bid documents and proposal packages
– Solicit, track, and organize subcontractor and supplier quotations
– Maintain bid logs and vendor databases
– Perform quantity take-offs and data entry as directed
– Coordinate the assembly and submission of tender packages ahead of deadlines
– Maintain and organize historical project cost records
Project Management Support
– Assist with project setup, contract administration, and document control
– Track RFIs, submittals, change orders, and project schedules
– Prepare meeting minutes and internal progress reports
– Maintain organized digital and physical project files
– Support budget tracking and invoice processing workflows
– Facilitate communications between project managers, field supervisors, subcontractors, and clients
Administrative & Compliance
– Ensure all project documentation meets contractual and regulatory requirements
– Monitor timelines and proactively follow up on outstanding items
– Provide general administrative support to estimating and project management teams
QUALIFICATIONS
– 2+ years of experience in construction administration, project coordination, or a related role (commercial/industrial experience preferred)
– Must demonstrate having successfully completed a minimum of 2 major industrial or commercial construction projects from start to finish — verifiable references from those projects are required as part of the application
– Hands-on, on-tool experience in an industrial or commercial construction environment is considered a strong asset
– Post-secondary education in construction management, business administration, or a related field is an asset
– Strong organizational and time-management skills with proven ability to manage competing priorities
– Proficiency in Microsoft Office Suite (Excel, Word, Project, Outlook)
– Experience with construction management or estimating software — such as Procore, Bluebeam, or PlanSwift — is an asset
– Familiarity with AutoCAD or Revit is an asset
– Excellent written and verbal communication skills
– Comfortable working within a fast-paced, deadline-driven environment
KEY COMPETENCIES
✔ Detail-oriented and highly organized
✔ Strong problem-solving ability
✔ Proactive and dependable
✔ Collaborative with a professional attitude
✔ Eager to learn and advance within the company
✔ Effective communicator across all levels
WHAT WE OFFER
– Competitive compensation package commensurate with experience
– Clear pathways for career development within a growing, reputable company
– A collaborative, supportive team environment where your contributions are valued
– Broad exposure to commercial, industrial, and residential project types
Hil-Tech Contracting Ltd. | West Kootenays, BC
Pay: $75,000.00-$115,000.00 per year
Benefits:
Ability to commute/relocate:
- Trail, BC V1R 4V3: reliably commute or plan to relocate before starting work (required)
Experience:
- Construction estimating or project management: 2 years (preferred)
Location:
- Trail, BC V1R 4V3 (preferred)
Work Location: In person
