Organizational Profile
Harbour West Consulting (HWC) is a people-focused consulting and recruitment firm serving public sector, non-profit, and Indigenous organizations across Canada. We specialize in executive search, HR consulting, and organizational development, partnering with clients to build strong leadership, effective teams, and sustainable organizations.
With a commitment to professionalism, integrity, and high-quality client service, HWC works closely with organizations to support leadership transitions, organizational growth, and workforce development.
About the Role
Reporting to the Founder + Principal, the Executive Assistant + Office Manager provides high-level administrative, operational, and coordination support to ensure the effectiveness of leadership and the smooth day-to-day functioning of the firm.
This role serves as a central point of coordination across the organization, supporting executive scheduling, client service, and internal operations. The Executive Assistant + Office Manager plays a critical role in enabling business efficiency and continuity, acting as both a trusted administrative partner to leadership and an operational anchor for the team.
A key component of the position is ownership of internal systems and operational processes. The role also carries significant responsibility for financial coordination and tracking. This includes preparing and issuing invoices, monitoring accounts receivable, forecasting revenue, and supporting financial planning by tracking expected income and expenditures. The Executive Assistant + Office Manager works closely with leadership to ensure financial processes are maintained, budgets are monitored, and the team remains aligned with business targets. In addition, the role provides coordination and oversight of select internal functions, including marketing initiatives and administrative workflows, ensuring priorities are tracked and executed effectively.
The ideal candidate is a highly organized, proactive, and detail-oriented professional with the ability to manage competing priorities in a fast-paced consulting environment. This is an excellent opportunity for an individual who thrives in a dynamic setting and is motivated to contribute to both the operational effectiveness and strategic success of a growing professional services firm.
This position is onsite in North Vancouver, BC.
Contact Details
Should you be interested in learning more about this unique opportunity at Harbour West Consulting, please contact 604-998-4032 or forward your resume, a letter of introduction and the names and contact information for three references, in confidence, to [email protected].
Work Location: In person
