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Physician Recruitment Coordinator

Niagara Region
Thorold, ON

Apply Now

Job details

Temporary | Full-time
12 days ago

Benefits

Employee assistance program

Skills

Serving It Right
Post-secondary education
Talent acquisition
Data management
Public Health
Recruiting
Business
Communication skills
Hospital experience

Full job description

Location

Location: Thorold, ON

Temporary Duration

Approximate Duration: 24 months

Division

Economic Development

Important Notices & Amendments

This position currently falls within our hybrid model, allowing the employee to typically work a minimum of 50% of your time at your regular work location and the other 50% of time at home.

As an employer of choice, Niagara Region offers competitive salaries and benefits, a defined benefit pension plan, a corporate wellness centre, access to the Employee and Family Assistance Program (EFAP), mentorship and training programs, employee recognition programs, and more. In addition, the Region recognizes the value of having flexible work arrangements to support better work-life balance for our employees. Hybrid work arrangements may vary from one employee to another and may also differ in the number of remote workdays. These opportunities remain subject to the alignment of operational needs, business requirements, and customer service expectations.

Job Description

Job Summary

Salary Pending Review

Reporting to the Physician Recruitment Program Manager and working jointly with Niagara Region Economic Development and Niagara Health’s Medical Affairs team, the Physician Recruitment Coordinator will support family physician recruitment led by Niagara Region and hospital-based specialist recruitment for Niagara Health roles identified as critical areas of need.

This role is designed to expand recruitment capacity, consolidate data into a single system, and strengthen collaboration between the Region, municipalities, and Niagara Health.

The position will enhance Niagara’s ability to attract and retain physicians by coordinating candidate logistics, supporting site visits and onboarding, and maintaining the physician recruitment database. By supporting both community-based family physician recruitment and targeted hospital specialty recruitment, the role will directly support improved access to care for Niagara residents.

Education

Post-secondary diploma or degree in Public Health, Business Administration, Health Administration, Human Resources, Marketing, or a related field, or an equivalent combination of education and experience.
Experience in recruitment coordination or talent acquisition support, preferably within healthcare or a regulated environment.
Strong organizational, communication, and interpersonal skills.
Familiarity with Ontario’s healthcare system, including community-based family medicine and hospital specialist recruitment pathways, is an asset.
Experience working with data management systems, CRM or ATS platforms, and reporting tools is an asset.

Knowledge

Responsibilities

Candidate Coordination and Support (40% of time)

Coordinates candidate communications, interviews, and site visits for community-based family physicians and hospital-based specialists identified as critical areas of need.
Coordinates and supports interview logistics for Niagara Health specialist recruitment, including scheduling, preparation of materials, and initiating meetings for administrative purposes, while clinical leadership facilitates interview content and decision making.
Supports onboarding processes, including preparation of materials and scheduling of follow-up at key milestones (30/90/180 days).
Tracks candidate progress through recruitment stages and ensures timely follow-up.
Provides administrative and logistical support to the Physician Recruitment Program Manager, including scheduling and travel coordination as required.

Data Management and Reporting (30% of time)

Maintains the Regional physician recruitment database, including information related to both family physician and specialist recruitment activity.
Tracks recruitment activity, sources of leads, candidate progress, and outcomes using approved systems and tools.
Prepares regular recruitment reporting, including weekly operational updates and quarterly summary reports, using validated Regional and Niagara Health data.
Ensures candidate records are accurate, complete, and compliant with privacy and confidentiality requirements.

Partnership Support (20% of time)

Collaborates with Niagara Region, Niagara Health, and local municipalities to support aligned recruitment activities.
Provides logistical and administrative support to the Regional Physician Recruitment Committee and joint recruitment meetings as required.
Works closely with Niagara Region’s Economic Development Marketing team and Corporate Communications to support recruitment materials, toolkits, and outreach activities that position Niagara as a destination of choice for physicians.

Events and Outreach (10% of time)

Provides logistical support for recruitment fairs, residency tours, and targeted outreach activities related to family physician recruitment and identified specialist needs.
Prepares materials and coordinates follow-up with prospective candidates.

Special Requirements

In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a Canadian Police Clearance Certificate.
Must maintain the ability to travel in a timely manner to other offices, work locations, or sites as authorized by the Corporation for business purposes.
Must comply with all applicable privacy, confidentiality, and information security requirements when handling physician recruitment information, including adherence to Regional policies and, where applicable, Niagara Health policies as outlined in the Memorandum of Understanding.
Regional staff strive to enable the strategic priorities of the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.

Closing Statement

Uncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow’s challenges TODAY!

Let us know why you would be an excellent team member by submitting your online application.

We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.

We confirm that we do not use AI in screening of applicants, and this position is an existing vacancy.

If you require an accommodation for the application process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, the alternate formats for contacting us are as follows:

Email: [email protected]
Phone: 905-980-6000 or 1-800-263-7215
Bell Relay: 1-800-855-0511
In-person: Sir Isaac Brock Way, Thorold, ON L2V 4T7 – Human Resources Department

Apply Now

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