Executive Assistant
Location: Steinbach
Why join our team?
HyLife is a global leader in food processing with a vision to be the best premium pork company in the world. Our mission is to take care of our employees, customers, animals, communities, and our company.
We are looking for motivated individuals who want to grow their careers and make a meaningful impact. As an Executive Assistant, you will play an important role in supporting our operations while working in a collaborative, fast-paced environment.
What we can offer you:
- Competitive Wage
- Vacation entitlement in the first year
- Comprehensive benefits package – dental, vision, extended health, and more
- Secure, stable, and permanent full-time employment
- Employee Referral program – Minimum of $500!
- Free Parking
- Company events
- And more!!!!
Your days will include:
- Managing executive email; managing critical and conflicting meeting schedules, rescheduling appointments, and providing daily briefings.
- Managing complex executive and departmental travel arrangements, including flights, accommodations, visa entry requirements, and preparation of itineraries.
- Attending key meetings to record meeting minutes, track timely completion of action items.
- Acting as a liaison for internal and external contacts, including vendors, colleagues, and clients.
- Conducting research and developing various reports based on the needs of the executives.
- Updating Standard Operating Procedures (SOP) documents.
- Administrative support in Project management and KPI reporting by tracking deadlines and deliverables.
- Drafting and proofreading correspondence, official letters, agendas, reports, slide presentations, and other documents.
- Processing and tracking Visa and Health Spending Reconciliations in compliance with the company policy.
- Organizing and supporting Executive Management Team events and leadership sessions including venue selection, travel arrangements, catering, and materials preparation.
To succeed in this role, you must possess:
- 3-5 years’ experience in an Executive Office environment demonstrating strong administrative support and operational efficiency.
- Advanced proficiency in the Microsoft Office Suite including intermediate expertise in MS Excel for data analysis and reporting.
- Exceptional organizational and prioritization abilities, with a keen attention to detail in dynamic, fast-paced environments.
- Strong interpersonal skills and effective working relationships with the ability to listen objectively as well as communicate with personnel at all levels.
- Capable of thriving in high-pressure situations efficiently managing diverse tasks and sensitive matters with discretion, professionalism, and sound judgment.
- Ability to work independently and take initiative.
Quick Facts:
- Culturally diverse – employ people from all over the world
- Fully integrated facility – Feed Mills, Barns, Transportation, and Production Plant
- 2500+ employees worldwide
- We Care about our employees, communities, customers, animals, and the environment
HyLife has an accommodation process for employees with disabilities. If you require a specific accommodation during your employment because of a disability, please contact [email protected]. An HR representative will be in touch with you as soon as possible. Reasonable accommodations will be determined on a case-by-case basis and our accommodation policy can be forwarded upon request.
Take the first step towards an exciting career with HyLife - submit your resume today!
We thank all applicants; however, only those selected for further consideration will be contacted.
#IND1
Pay: From $53,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- On-site gym
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Steinbach, MB: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you proficient with MS Office ( Excel, Word, Outlook and PowerPoint)?
- Do you have experience in calendar management for executives?
Experience:
- Executive Assistant: 3 years (preferred)
Location:
- Steinbach, MB (preferred)
Work Location: In person
