sydney, ns executive assistant, operations Jobs – 297 Openings This Week

Administrative Coordinator, Special Needs and Moving On Projects
Breton Ability Centre —Baddeck, NS
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Dental care
- Paid time off
Quick apply
4d
Aerospace Control Officer
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- Bachelor's
- Dental care
- Paid time off
Office/Operations Coordinator
Hodder Landscaping & Property Services —Sydney, NS
- $20–$30 an hour
- Part-time
- Hybrid work
- CRM software
- Administrative experience
- Organizational skills
- Flexible schedule
Quick apply
11h
Coordinator, Region Office Operations - Sydney NS
IG Wealth Management —Sydney, NS
- $45,500–$55,500 a year
- Hybrid work
- Microsoft Office
- Administrative experience
- Recruiting
- Disability insurance
- Dental care
11d
Records Centre Clerk (Clerk 2) PT
Province of Nova Scotia —Sydney, NS
- Part-time
- Administrative experience
- High school diploma or GED
- Data entry
- Disability insurance
- Dental care
5d
Cedar House Shelter Supervisor
Nova Scotia Native Women's Association —Sydney, NS
- $65,000–$70,000 a year
- Full-time
- CPR Certification
- Supervising experience
- First Aid Certification
- Mileage reimbursement
- Dental care
Quick apply
Intermediate Shipper/Receiver
Source Atlantic Limited —Sydney, NS
- Immediate opening
- Microsoft Excel
- Microsoft Outlook
- Heavy lifting
- Disability insurance
- Dental care
Customer Service Rep MSI (6 Month Term)
Medavie —Nova Scotia
- $20.64–$23.22 an hour
- Full-time
- Bilingual
- Customer service
- English
2d
Pre-Board Screening Officer
GardaWorld Security Screening Inc. —Sydney, NS
- $24.82–$26.38 an hour
- High school diploma or GED
Quick apply
Production Control/Material Handler III - (O3)
Applied Materials —Birch Grove, NS
- $20.00–$27.50 an hour
- Full-time
- Oracle
- Forklift
- Travel
10d
Program Manager (New Heights/New Connections)
Province of Nova Scotia —Sydney, NS
- $7,143.98–$8,930.06 a month
- Weekends as needed
- Supervising experience
- Bachelor's
- Travel
- Disability insurance
- Dental care
6d
Thrift Store Clerk
The Salvation Army Centre of Hope —Sydney, NS
- $17.00–$21.69 an hour
- Full-time
- High school diploma or GED
- Cashiering
- Cash handling
4d
assistant manager, hotel
Harbourview Inn & Suites —Sydney, NS
- $55,000 a year
- Weekends as needed
- English
- Hotel
- Flexible schedule
Test Day Invigilator
BITTS International Career College —Sydney, NS
- $18–$23 an hour
- Part-time
- Sales
- Customer service
- English
- COVID-19 protective measures
Quick apply
Armed Guard (Full-time)
Brinks —Sydney, NS
- Full-time
- Customer service
Technicien·ne de gestion du matériel
Forces armées canadiennes —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- No experience needed
Air Combat Systems Officer
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- Bachelor's
- Dental care
- Paid time off
Fantassin·e
Forces Armées Canadiennes —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- No experience needed
HVAC Technician Journeyperson
Hall Group of Companies —Sydney, NS
- $35–$40 an hour
- Full-time
- Schematics
- Mechanic experience
- Plumbing
- Profit sharing
- Disability insurance
Quick apply
Building Supply Manager
Private and Confidential —Sydney, NS
- $49,498.72–$73,774.72 a year
- Full-time
- ERP systems
- Bachelor's
- In-person
Quick apply
Vessel Line Handler - On Call or Casual
SGS —Sydney, NS
- Overtime
- High school diploma or GED
- No university degree
- Communication skills
Quick apply
Ammunition Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Full-time
- No experience needed
- High school diploma or GED
- Dental care
- Paid time off
Adjoint·e au médecin
Forces Armées Canadiennes —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- Medicine
- Bachelor's
Officier·ère de systèmes de combat aérien
Forces Armées Canadiennes —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- Bachelor's
Air Operations Support Technician
Canadian Armed Forces —Nova Scotia
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Dental care
- Paid time off

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Administrative Coordinator, Special Needs and Moving On Projects

Breton Ability Centre
Baddeck, NS

Quick apply

Job details

Temporary | Full-time
4 days ago

Benefits

Extended health care
Dental care
Paid time off
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Microsoft Word
Microsoft Excel
Microsoft Access
Customer service
Salesforce
Post-secondary education
Filing
Microsoft Office
Databases
Administrative experience
High school diploma or GED
FileMaker
Computer skills
Communication skills
Adobe Acrobat
Time management

Full job description

Special Needs and Moving On Projects of CUPW and UPCE-PSAC

Breton Ability administers the Special Needs and Moving On Projects for the Canadian Union of Postal Workers (CUPW) and the Union of Postal Communication Employees (UPCE-PSAC).

Life is more demanding when you work and have a child with special needs or disabilities. The Special Needs and Moving On Projects provide resources and support for CUPW and UPCE-PSAC members whose children have disabilities, disorders and/or health impairments. The Special Needs Project is geared to CUPW and UPCE-PSAC families with young children while the Moving On Project is for CUPW and UPCE-PSAC members who have adult sons and daughters with disabilities.

We are looking for an Administrative Coordinator to join the Special Needs and Moving On Projects Team located in Baddeck. This is a Term Position of 12 to 18 months, covering a maternity leave.

Position Overview:

The Administrative Coordinator’s primary responsibility is to provide clerical and office related support to the CUPW/UPCE Special Needs and Moving On Projects. This position will play a crucial role in supporting the project’s overall administration functions which helps meet the projects’ goals and objectives effectively and efficiently. As this position is often the first point of contact with the organization, it is critical that a welcoming and inviting approach is used in all communication. This will help to ensure positive interactions and experiences of members, advisors, or other individuals.

Duties include but are not limited to; Managing multi-detailed mailings; maintaining effective filing systems, navigating and updating main database, coordinating all incoming and outgoing mail, maintaining office supplies, assists with payment process, and other related duties as assigned.

Key Responsibilities

· Maintain accurate filing systems and database (FileMaker Pro)

· Provide administrative and clerical support to project operations

· Manage correspondence, inquiries, and follow-ups

· Process member intake information and update records

· Track funding periods, interviews, and required documentation

· Prepare and distribute project-related materials and mailings

· Support newsletter coordination and general communications

· Assist with payment processing and financial documentation as needed

· Coordinate meetings, calls, and scheduling as required

· Ensure confidentiality of all members and projects information

· Maintain office supplies, petty cash, and general office functions

· Support audit preparation and reporting requirements

· Provide general administrative support and assist with other duties as assigned

Qualifications:

· High school diploma, and post-secondary education in administration or equivalent experience preferred

· Minimum 3 years’ experience in a fast-paced, demanding administrative environment

· Experience working with database software is required. This role uses FileMaker Pro for member record management, including creating, updating, and retrieving records. A strong understanding of data accuracy and integrity is crucial to this position.

· Experience with Microsoft Access, Salesforce, QuickBase, or similar database systems is considered an asset. FileMaker Pro training will be provided.

· Proficiency in Microsoft Word is required; experience with Microsoft Excel is an asset.

· Experience using Mac (Apple) computers is an asset.

· Comfortable using standard office software, including email, Adobe Acrobat, and web browsers.

Shortlisted candidates will be required to complete a practical database skills assessment.

Other Skills and Attributes:

· Experience supporting families of children with disabilities or health needs is an asset

· Excellent communication and interpersonal skills, with a professional and empathetic approach

· Strong organizational, time management, and problem-solving abilities

· Ability to work both independently and as part of a team

· Satisfactory Child Abuse Registry and Vulnerable Sector/Police Checks required

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

Must have strong computer skills, including Microsoft Office

Education:

Secondary School (required)

Experience:

Administrative: 3 years (required)

Work Location: In person

Quick apply

Refine Your Search

executive assistant, operations jobs in sydney, ns

Administrative Coordinator, Special Needs and Moving On Projects

Aerospace Control Officer

Office/Operations Coordinator

Coordinator, Region Office Operations - Sydney NS

Records Centre Clerk (Clerk 2) PT

Cedar House Shelter Supervisor

Intermediate Shipper/Receiver

Customer Service Rep MSI (6 Month Term)

Pre-Board Screening Officer

Production Control/Material Handler III - (O3)

Program Manager (New Heights/New Connections)

Thrift Store Clerk

assistant manager, hotel

Test Day Invigilator

Armed Guard (Full-time)

Technicien·ne de gestion du matériel

Air Combat Systems Officer

Fantassin·e

HVAC Technician Journeyperson

Building Supply Manager

Vessel Line Handler - On Call or Casual

Ammunition Technician

Adjoint·e au médecin

Officier·ère de systèmes de combat aérien

Air Operations Support Technician

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