ConnexOntario is a free and confidential provincial service available 24/7 that supports individuals concerned about mental health, substance use, or gambling-related issues. Accessible by phone, text, live chat, email, and web, ConnexOntario helps connect Ontarians, their loved ones, and service providers to appropriate programs and services across the province.
Our knowledgeable and experienced staff provide supportive listening, education about available services, help individuals understand their options and what to expect, and support next steps in accessing care. Services may include information and referral, system navigation, warm transfers, e-referrals, and follow-up support to help individuals overcome barriers and connect to the services they need.
Whether someone is actively seeking treatment, supporting a loved one, exploring their options, or simply looking for someone to talk to, ConnexOntario is here to provide the right support at the right time.
We are looking for an Executive Administrative Assistant for a Permanent, full-time opportunity.
We are recruiting to fill an existing vacancy.
Join our team and play a central role in supporting organizational leadership, Board governance, and day-to-day operations in a dynamic, mission-driven environment.
About the Role
We are seeking a highly organized and proactive Executive Administrative Assistant and Board Liaison to support our Executive Director, Board of Directors, and organizational leadership. This trusted role is central to the effective functioning of executive operations, governance processes, and organizational coordination.
You will work closely with senior leadership, Board members, and staff to ensure effective communication, coordination, and execution of priorities. If you enjoy variety in your work, thrive in a fast-paced environment, and take pride in being the person who keeps things organized and moving forward, this role may be a great fit for you.
What You Will Do
Executive and Governance Support
- Manage the Executive Director’s calendar, meetings, correspondence, and priorities
- Coordinate Board and committee meetings, including scheduling, agendas, meeting materials, minutes, and follow-up actions
- Maintain governance records and support compliance with organizational policies and governance requirements
- Support Board recruitment, onboarding, orientation, and engagement activities
- Assist with Annual General Meeting planning and governance-related initiatives
- Support effective communication between leadership, Board members, and staff
Coordination and Administration
- Plan and coordinate meetings, events, conferences, and organizational activities
- Prepare and edit reports, presentations, Board materials, and organizational communications
- Support internal communications and document management processes
- Conduct research and gather information to support organizational projects and decision-making
- Handle confidential and sensitive information with professionalism, discretion, and sound judgment
Operations and Office Support
- Provide reception and front-office support
- Support day-to-day office operations, including supplies, vendors, facilities, and administrative processes
- Assist with financial administration, including invoice processing and tracking
- Support organizational projects, events, and special initiatives as assigned
- Identify opportunities to improve processes, leverage technology, and enhance administrative efficiency
What You Bring
- Diploma in Office Administration, Business Administration, Communications, or related field, or equivalent experience
- Minimum two years of experience in an administrative or executive support role
- Strong organizational and time management skills with attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and adapt to changing needs
- Strong interpersonal skills and a collaborative approach
- Proficiency with Microsoft Office, virtual meeting tools, and office technology
- Comfortable learning and using new technologies and systems
- High level of discretion, professionalism, and reliability
Nice to Have:
- Experience supporting a Board of Directors, Committees, or senior leadership teams
- Knowledge of governance practices, Board processes, or the Ontario Not-for-Profit Corporations Act (ONCA)
- Experience in the health, social services, or not-for-profit sector
- Experience coordinating meetings, conferences, or corporate events
Why Join Us
- Meaningful work that supports mental health, substance use, and gambling services across Ontario
- Collaborative and supportive team environment
- Competitive benefits
We also offer the opportunity to become part of a team whose vision is to have a province where all people in Ontario are connected to mental health and addictions support, where, when and how they need it. We genuinely believe that we have the opportunity to make a positive impact on our contacts' lives.
ConnexOntario Health Services Information is an employment equity employer that embraces diversity and is committed to creating an inclusive workplace. Our goal is to attract, develop and retain talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. A satisfactory Police Criminal Records Check/Vulnerable Sector Check will be required before hiring.
In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act (AODA) and our organization's policy, accommodations will be provided at any point throughout the hiring process. If you require accommodation during the application or selection process, please advise in your cover letter and/or reach out to our People & Culture department at [email protected], indicating “ACCOMMODATION” in the subject line.
We leverage AI in our recruitment process to streamline tasks like scheduling interviews and organizing applications. We ensure all tools comply with human rights and privacy legislation. While AI supports our efficiency, every final hiring decision is made by our people.
We thank you for your interest; however, only selected candidates will be contacted for an interview.
Pay: $26.00-$30.00 per hour
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Administrative: 5 years (preferred)
Work Location: In person
