Job Title: Project Administrator
Company: Canadian Liners
Location: Calgary, AB | Edmonton, AB | Newfoundland
Job Type: Project-Based Contract
Wage: $27 - $32/hour based on experience
Schedule: Project-Based (Travel Required; Camp/Overtime Opportunities)
About Canadian Liners
Canadian Liners specializes in the supply and installation of geomembrane liner systems for environmental, mining, municipal, and industrial projects across Canada.
We are seeking a highly organized and detail-oriented Project Administrator to join our team on a project-based contract. Reporting to the Operations Coordinator, you’ll support project administration, payroll and billing processes, travel logistics, and day-to-day operations while collaborating with project managers, field personnel, and clients.
This role may require occasional travel to project sites across Canada and has the potential to transition into a permanent position based on operational needs and performance.
Key Responsibilities
Project Administration
- Support Project Managers throughout all phases of project execution.
- Maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
- Track project labour, equipment, materials, schedule, and other project-related information.
- Coordinate with field crews to collect, review, and enter labour and equipment time into company systems, ensuring accurate payroll processing and project billing.
- Assist with project set-up, document control, filing, and closeout.
- Prepare and submit project documentation for clients and stakeholders.
Accounts Receivable
- Prepare and submit client invoices, progress billings, and supporting documentation, including through client billing portals where required.
- Monitor outstanding receivables and assist with collections.
- Maintain accurate customer records within the accounting system.
Accounts Payable
- Process supplier invoices and verify coding.
- Enter invoices into the accounting system.
- Reconcile vendor statements and resolve discrepancies.
- Assist with vendor payments and accounts payable reporting.
- Respond to vendor inquiries and maintain vendor records.
Administrative Support
- Provide administrative support to project managers and operational teams.
- Coordinate travel, accommodations, rental vehicles, and project mobilizations.
- Establish and maintain fuel cards, hotel accounts, vendor accounts, and supplier credit applications.
- Coordinate purchase orders and project or office supply orders.
- Maintain project documentation, spreadsheets, reports, and correspondence.
- Support employee onboarding and project administrative requirements where required.
- Liaise with vendors, clients, and internal departments.
- Perform other administrative duties to support the successful execution of projects.
Qualifications
- 2+ years of experience in project administration, construction administration, accounting support, or office administration.
- Post-secondary education in Business Administration, Office Administration, Accounting, or a related discipline is considered an asset.
- Experience supporting construction, industrial, or project-based operations.
- Experience coordinating travel and workforce mobilization is an asset.
- Experience with accounting, project management, scheduling, or ticketing software.
- Advanced proficiency in Microsoft Office (Excel, Word, and Outlook).
- Exceptional organizational skills with strong attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to work both independently and collaboratively within a team.
What We Offer
- Competitive salary based on experience
- Comprehensive benefits program
- Opportunities for professional development and career growth
- Potential for permanent employment based on operational needs and performance
- Collaborative and team-focused work environment
Join Us
If you're an organized, detail-oriented professional who enjoys supporting fast-paced projects and working with a collaborative team, we'd love to hear from you.
Please submit your resume and a brief cover letter outlining your qualifications and relevant experience.
Pay: $27.00-$32.00 per hour
Work Location: In person
