Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting strategic initiatives that make a difference in education? Sturgeon Public Schools is seeking an Executive Assistant to provide executive-level administrative support to the Deputy Superintendent, Education Services.
This role is central to the success of the Education Services department, providing high-level coordination, project management, and administrative expertise that supports divisional planning, governance, reporting, and student success initiatives. Working closely with senior leadership, school administrators, Trustees, and external partners, you will help ensure the Division's educational priorities are organized, responsive, and delivered with excellence.
What You'll Be Doing
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Provide executive-level administrative support to the Deputy Superintendent, Education Services, and the Director of Education Planning
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Coordinate meetings, special projects, presentations, divisional events, and departmental initiatives
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Prepare professional correspondence, reports, presentations, agendas, and meeting materials
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Serve as a liaison between school administrators, Trustees, Central Office departments, Alberta Education, and external stakeholders
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Develop and maintain operational school year calendars, class configuration documents, enrolment projections, and school profile information
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Support the development and coordination of the Division's Education Plan and Annual Education Results Report (AERR)
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Collaborate with the Student Information System (SIS) Support Specialist to compile and validate class size information
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Maintain records related to locally developed courses and ensure Board-approved information is accurately tracked and communicated
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Track departmental policies and administrative procedures to support governance and compliance
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Coordinate the Division's discipline hearing process
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Download and manage Diploma Examination and Provincial Achievement Test results, and coordinate the Division scholarship process
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Prepare expense claims and provide administrative support for departmental budgeting and reporting
Why this role matters
The Executive Assistant is a trusted partner to divisional leadership, helping transform strategic priorities into coordinated action. Behind every successful initiative, Board report, education plan, meeting, and divisional project is a strong foundation of organization, communication, and administrative excellence. By managing complex projects, coordinating information, and supporting executive decision-making, this role enables educational leaders to focus on improving student learning and supporting schools. Your work directly contributes to the effective operation of Education Services and the success of students, staff, and school communities across the Division.
What success looks like
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Executive priorities, projects, and initiatives are coordinated efficiently and completed within established timelines
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Meetings, presentations, reports, and events are professionally organized and executed with exceptional attention to detail
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Communications, correspondence, and documentation are accurate, timely, and reflect a high standard of professionalism
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Strategic planning documents, including the Education Plan and Annual Education Results Report, are well-coordinated and completed in collaboration with divisional stakeholders
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Governance processes, including locally developed courses, policies, administrative procedures, and discipline hearings, are managed accurately and confidentially
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Student achievement data, class size information, enrolment projections, and provincial assessment results are compiled and maintained with accuracy and integrity
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Strong, collaborative relationships are built with Trustees, school administrators, Central Office staff, Alberta Education, and external partners
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Confidential information is managed with discretion, professionalism, and sound judgment
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Multiple priorities are managed proactively while maintaining exceptional quality and customer service
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You are recognized as a trusted, dependable, and strategic member of the Education Services leadership team
What You Bring
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Diploma in Business Administration, Office Administration, or a related field
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Minimum three years of senior administrative or executive assistant experience
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Advanced proficiency with Microsoft Office, Google Workspace, and collaborative online platforms
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Exceptional organizational, project coordination, and time management skills
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Excellent written and verbal communication skills with strong attention to detail
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Ability to exercise discretion and maintain strict confidentiality
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Strong analytical, problem-solving, and relationship-building skills
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Experience with Student Information Systems and Alberta Education applications is considered an asset
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Ability to manage multiple priorities while working independently and collaboratively
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Clear Criminal Record with Vulnerable Sector Check
Why Join Sturgeon Public Schools?
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We pride ourselves on doing things a little differently. Here's what sets us apart:
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Collaborative leadership team focused on student success
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Meaningful work that directly supports teaching, learning, and divisional priorities
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Opportunities to contribute to strategic initiatives that impact schools across the Division
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Supportive and respectful workplace culture where your expertise is valued
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Commitment to innovation, continuous improvement, and professional growth
Commitment to Inclusion, Belonging & Safety
Sturgeon Public Schools is committed to creating welcoming, inclusive, and safe learning and working environments. We welcome applications from individuals of all backgrounds and experiences and are committed to providing accessible recruitment practices.
Important to Note
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1.0 FTE
- A valid driver’s license and reliable vehicle are required
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Applications will be accepted through Apply to Education
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Only shortlisted candidates will be contacted
