Administrative assistant & warehouse coordinator Jobs

Office & Administrative Coordinator
Materialistic —Etobicoke, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
Quick apply
Administrative Coordinator
Univar Solutions Canada LTD —Mount Pearl, NL
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Disability insurance
- Dental care
Administrative Coordinator
ECS Solutions Inc —Mississauga, ON
- $35,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Administrative Assistant & Warehouse Coordinator
EXOTIC PLUMBING SUPPLY LTD. —Edmonton, AB
- $15–$16 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Office Administrator & Logistics Coordinator
The JW Corporation —Brossard, QC
- $40,000–$50,000 a year
- Full-time
- Bilingual
- Customer service
- English
- Paid time off
Quick apply

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Office & Administrative Coordinator
Materialistic —Etobicoke, ON
A valid driver’s license. Manage documents, filing, and basic records. Dental, extended health care, and a program that gives extra benefits.
$55,000–$65,000 a year
Quick apply
Administrative Coordinator
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Provide administrative support to management and field staff. Opportunities for growth and professional development. Ability to safely lift up to 30 lbs.
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Office & Administrative Coordinator

Materialistic
Etobicoke, ON

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
Dental care
On-site parking

Skills

Microsoft Word
Microsoft Excel
Customer service
Filing
Microsoft Office
Administrative experience
Business
Communication skills
Driving Licence
Office experience

Full job description

Full-Time | In-Person | Etobicoke, Toronto

You’re looking to join a team that does the kind of work you can brag about, where you feel like you can belong. Our quirky team serves the film and TV industry, and we need someone like you who has the right mix of humour and hustle.

We’re Materialistic. We’re a scrappy, hands-on sewing and screen fabrication shop. We work with the massive green and blue screens (plus other weird and wonderful things) that help bring movies and shows to life.

We’re a small-but-mighty team based in a sunlit, shabby-chic warehouse in South Etobicoke. And right now, we’re looking for an Office & Administrative Coordinator to help keep the business organized, supported, and running smoothly. This ranges from scheduling and supplies to documents, invoices, attendance tracking, and coordinating with external partners.

You’ll Thrive in This Role If You…

Love organizing messy information and making systems hum
Can communicate clearly with team members, vendors, suppliers, and external partners
Feel calm and capable when 12 different things are flying at you
Know your way around Microsoft Excel, Microsoft Word, and basic office systems
Want to be a voice in a collaborative, creative shop, not just a cog in a machine

Bonus points if you’ve worked in sewing, manufacturing, film production, arts administration, warehouse operations, or are just curious about that world.

What You’ll Do

Support day-to-day office administration and coordination
Provide scheduling and calendar support
Manage documents, filing, and basic records
Order and follow up on warehouse, manufacturing, office, cleaning, and equipment supplies
Track employee attendance, time off, and onboarding tasks
Act as a liaison with outsourced bookkeeping and payroll partners
Issue invoices and follow up on receivables based on reports
Support internal processes, policies, and general team coordination
Help keep the office, systems, and day-to-day operations organized and reliable

What We’re Looking For

2+ years of experience in an administrative, coordinating, or office support role
Proficiency with Microsoft Office, especially Excel and Word
Strong organization, communication, and follow-through
Comfort working in a busy, hands-on, in-person environment
Ability to lift up to 30 lbs when needed

Assets, but not required:

Knowledge of small businesses or warehouse environments
Diploma or courses in Business Administration
A valid driver’s license

What We Offer

A permanent, full-time role, Monday to Friday
A salary range of $55,000–$65,000, depending on experience and scope
Dental, extended health care, and a program that gives extra benefits
A close-knit team that laughs as much as it works
Training and mentorship as you grow into the role
Work you can point to and say, “Hey, I helped make that movie happen”
Free coffee, fresh snacks, and the occasional dance break

Location

We work on-site at our warehouse at 30 Torlake Crescent in South Etobicoke. Free street parking. Transit-accessible. Occasional fabric avalanche.

How to Apply

Click Apply and include a resume or short note introducing yourself. We value real people over perfect resumés.

We’re committed to creating a respectful, inclusive workplace and welcome applicants from all backgrounds and identities. If you need accommodations during the hiring process, just let us know.

Pay: $55,000.00-$65,000.00 per year

Benefits:

On-site parking

Application question(s):

Are you legally entitled to work in Canada?
This is a full-time, in-person role at 30 Torlake Crescent in South Etobicoke. Are you able to reliably commute to this location Monday to Friday?
The salary range for this role is $55,000–$65,000 per year, depending on experience. Is this range acceptable to you?
Are you comfortable using Microsoft Excel and Microsoft Word for day-to-day administrative work?

Work Location: In person

Quick apply

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