Alberta Documentation manager Jobs – 2983 Openings This Week

Business Systems and Administration Manager
Impact HR Inc. —Fort Saskatchewan, AB
- $80,000–$120,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's
Quick apply
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Source Atlantic Limited —Edmonton, AB
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- Analysis skills
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Document Control
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Gilead Sciences —Edmonton, AB
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EECOL —Edmonton, AB
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Organizational Change Manager
Long View Systems —Calgary, AB
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Technical Specialist, Project Management
Defence Construction Canada —Wainwright, AB
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Grounds and Equipment Manager - Based in Lake Louise
Fairmont Chateau Lake Louise —Alberta
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CPKC —Calgary, AB
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Lesser Slave Lake Indian Regional Council —Slave Lake, AB
- $75,000–$100,000 a year
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- Writing skills
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Quick apply
1d
Director, Validation
Applied Pharmaceutical Innovation —Edmonton, AB
- Full-time
- Microsoft Word
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Applied Pharmaceutical Innovation —Edmonton, AB
- Temporary
- Engineering
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Senior Estimator
Confidential —Edmonton, AB
- From $125,000 a year
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- Microsoft Excel
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Quick apply
Commercial Projects Lead Journeyman Plumber - Hydronics & Service
Reggin Technical Services —Calgary, AB
- $48–$55 an hour
- Full-time
- Team management
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- In-person
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Quick apply
10d
Sales Consultant
Rocky Mountain Equipment —La Crête, AB
- Full-time
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Canada Post —Edmonton, AB
- Full-time
- English
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Senior Electrical Engineer / EIC Manager
Thermo Design Engineering Ltd —Edmonton, AB
- Full-time
- Microsoft Outlook
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Tasu Construction —Edmonton, AB
- $44–$48 an hour
- Full-time
- Microsoft Word
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Canwest Concrete Cutting & Coring Inc. —Edmonton, AB
- $70,000–$85,000 a year
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- Microsoft Excel
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Quick apply
Pharmacy Manager
Kenron Compounding Pharmacy - Foothills and Good Habit Co. —Calgary, AB
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Senior Project Engineer
AMGAS Services Inc —Rocky View Municipal District, AB
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Process Engineer
ALCO Energy Solutions —Edmonton, AB
- Full-time
- Microsoft Word
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Powerline Party Chief
Inline Group Inc. —Edmonton, AB
- Overtime
- First Aid Certification
- Travel
- In-person
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Project Manager
Fix Network Restorations —Edmonton, AB
- Full-time
- Microsoft Office
- Supervising experience
- Team management
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- Paid time off
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3d
Senior Project Engineer
AMGAS Services Inc —Grande Prairie, AB
- Full-time
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Business Systems and Administration Manager

Impact HR Inc.
Fort Saskatchewan, AB

Quick apply

Job details

Full-time

Skills

Record keeping
Industrial facility experience
Operations management
Supplier management experience
Filing
Administrative and business operations experience
Microsoft Office
Administrative experience
Bachelor's
Continuous improvement
Team management
Vendor relationship management
Contracts
Telecommunication
Purchasing
Office management
Document management
Business
Document management systems
Leadership
Standard operating procedures (SOPs)
Delegation
Communication skills
Business process improvement

Full job description

The Opportunity

Impact HR is proud to represent an exciting opportunity with Heartland Sulphur Terminal (HST), a growing organization committed to operational excellence, continuous improvement, and building efficient business systems that support long-term success.

Who is Heartland Sulphur

The Heartland Sulphur Partnership is comprised of Lion Sulphur Inc. (Petrosul) and Inter-chem Canada. The partnership has a combined 100+ years of experience in the Canadian Sulphur industry and the two companies have teamed up to create a terminal designed to fit the growing Sulphur handling needs of Alberta's industrial heartland.

As the Business Systems & Administration Manager, you will play a pivotal role in ensuring the smooth operation of the terminal's administrative and business functions. This position offers the opportunity to make a meaningful impact by developing business processes, improving operational workflows, managing vendor relationships, and overseeing document control while supporting the day-to-day operations of a dynamic industrial site.

If you're an organized, process-driven professional who enjoys building structure, improving efficiency, and working closely with multiple departments, this is an excellent opportunity to join a collaborative team and help shape the future of the organization.

Role Overview

Reporting directly to the General Manager, the Business Systems & Administration Manager is responsible for leading the site's core business administration functions. Acting as the central point for office operations, purchasing administration, vendor coordination, and document management, this role ensures the terminal's business systems remain organized, compliant, and audit-ready.

Working closely with internal departments and external vendors, you will oversee business process development, office services, purchasing workflows, document control, and administrative support while supervising the Administrative Assistant. This position is ideal for someone who enjoys improving business processes, creating efficiencies, and ensuring operational excellence through strong organization and attention to detail.

Key Responsibilities

Develop the site's administrative business systems, including office operations, document control, purchasing and requisitions, vendor and contractor administration.
Designing the structure, standards, and accountability that keep these systems running.
Build, implement and maintain the site's document control framework including filing structures, retention standards, version control, and record organization.
Establish and govern purchasing and requisition processes, including approval routing, tracking, and documentation standards, ensuring the process is followed consistently rather.
Own office vendor and contractor administration systems including pricing, agreements, insurance, renewals, and service contracts.
Set the framework for Master Service Agreements, work orders, contracts, and site access documentation, ensuring consistent application across departments.
Build and govern the onboarding administration process — documentation, checklists, IT coordination, and site access for new hires.
Own office technology and telecommunications administration standards, including vendor management and account oversight, ensuring equipment and services are tracked and managed to standard.
Supervise and develop the Administrative Assistant, providing clear direction, standards, and performance expectations, while delegating day-to-day administrative execution.
Ensure administrative systems across the site remain organized, compliant, and audit-ready
Proactively identifying gaps, monitoring adherence by other departments, and escalating unresolved issues to the General Manager.

Desired Skills & Experience

The successful candidate will demonstrate:

Proven ability to design, implement, and govern business processes and SOPs across multiple teams.
Strong systems-thinking and business administration acumen, with attention to detail at the process level.
Working knowledge of document control frameworks and records management standards, sufficient to set and audit compliance.
Experience overseeing purchasing, requisitions, contracts, and vendor administration at a governance level.
Strong leadership and relationship-building skills, with the ability to drive adherence across departments outside direct reporting lines.
Proven supervisory or management experience, with a track record of developing teams.
Ability to manage competing priorities while maintaining accuracy, confidentiality, and accountability across systems.
Strong problem-solving and continuous improvement mindset, with a bias toward building scalable processes over one-off fixes.
Experience in industrial, manufacturing, energy, mining, or terminal environments is an asset.
Proficiency with Microsoft Office and electronic document management systems.

Qualifications

Bachelor's degree in Business Administration, Operations Management, Commerce, Change Management or related field preferred; equivalent experience considered.
8+ years of progressive experience building and implementing business processes, administrative systems, or operations management, with a track record of process ownership rather than task execution.
Experience overseeing purchasing, vendor management, contract coordination, and document control at a standards-setting level.
Demonstrated supervisory or management experience, with the ability to lead a team and hold others accountable to established standards.
Strong Microsoft Office and business administration systems proficiency.
Strong leadership, organizational, and communication skills, with the ability to drive adherence across departments outside direct reporting lines.
Ability to operate independently, prioritizing process ownership and cross-departmental accountability over day-to-day administrative execution.

What We Offer

At Heartland Sulphur Terminal, we recognize that strong business operations are the foundation of organizational success. We offer a collaborative work environment where your ideas and process improvements are valued, along with a competitive compensation package, comprehensive benefits, and opportunities for professional growth.

If you're passionate about creating efficient business systems, supporting operational excellence, and making a meaningful contribution to a growing organization, we'd love to hear from you.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. We welcome applications from all qualified individuals and are committed to building a diverse and inclusive workplace.

Pay: $80,000.00-$120,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

documentation manager jobs in alberta

Business Systems and Administration Manager

Regional Operations Optimization Specialist - West

Document Control

Senior Manager, Lab Operations

Manager - Operations

Organizational Change Manager

Technical Specialist, Project Management

Grounds and Equipment Manager - Based in Lake Louise

Manager Accounting Policy

Bookkeeping Manager

Director, Validation

Manager, CQV

Senior Estimator

Commercial Projects Lead Journeyman Plumber - Hydronics & Service

Sales Consultant

Senior Specialist, Labour Relations 1

Senior Electrical Engineer / EIC Manager

Plumbing Lead

Estimator/Project Manager

Pharmacy Manager

Senior Project Engineer

Process Engineer

Powerline Party Chief

Project Manager

Senior Project Engineer

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