Alberta Senior administrative associate Jobs – 40 Openings This Week

Administrative Associate
Wellington-Altus Private Wealth Inc. —Calgary, AB
- CRM software
- Microsoft Outlook
- Finance
2d
Gymnastics Coach
Athletica Gymnastics Inc. —Calgary, AB
- $16–$45 an hour
- Part-time
- CPR Certification
- English
- Experience working with children
- Paid time off
- Flexible schedule
Quick apply
Manager, Course Production
Athabasca University —Athabasca, AB
- $105,373–$138,814 a year
- Full-time
- Remote
- Master's degree
- Bachelor's
- Team management
- Disability insurance
- Relocation assistance
5d
Senior Advisor
Acute Care Alberta —Calgary, AB
- $38.73–$66.42 an hour
- Full-time
- Bachelor's
- No university degree
- Organizational skills
4d
Executive Assistant
Ecolab Inc. —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
Manager, Research Services
Athabasca University —Athabasca, AB
- Full-time
- Remote
- Microsoft Word
- Doctoral degree
- Windows
- Disability insurance
- Relocation assistance
Executive Director (FSP Administrative Lead) (Full-time, Term)
University of Lethbridge —Lethbridge, AB
- $137,218–$207,303 a year
- Full-time
- PMP
- Master's degree
- Presentation skills
3d
Church Associate
King's Court Church —Airdrie, AB
- $65,000 a year
- Weekends as needed
- Google Suite
- Microsoft Office
- Administrative experience
- Dental care
Quick apply
3d
Privacy/Records Management and Atrieve Coordinator
St. Paul Education —St. Paul, AB
- Full-time
- Administrative experience
- Continuous improvement
- Business
- Dental care
- Vision care
6d
Senior Associate (Technology)
Robert Half —Calgary, AB
- Full-time
- Customer service
- Salesforce
- Windows
- Disability insurance
- Paid time off
Part-Time Office Administrator
McCuaig & Associates Engineering Ltd —Calgary, AB
- $22–$28 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
13d
Senior Investment Associate
Wellington-Altus Private Wealth Inc. —Calgary, AB
- CRM software
- Microsoft Outlook
- Research
2d
Assistant Professor, Distance Education
Athabasca University —Athabasca, AB
- $82,549–$112,525 a year
- Remote
- Doctoral degree
- Research
- Master's degree
- Disability insurance
- Relocation assistance
5d
Graduate Advising Specialist
Athabasca University —Athabasca, AB
- $48,621.92–$79,714.45 a year
- Full-time
- Remote
- Master's degree
- Administrative experience
- Bachelor's
- Disability insurance
- Relocation assistance
11d
Executive Assistant
KPMG —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
Associate Vice-President, Human Resources
University of Lethbridge —Lethbridge, AB
- Full-time
- Master's degree
- Bachelor's
- Business
LAA-26-57 - Temporary Client Services Manager (12 Months)
Legal Aid Alberta —Edmonton, AB
- $75,752–$103,076 a year
- Temporary
- Writing skills
- Supervising experience
- Mentoring
- Dental care
- Employee assistance program
Quick apply
4d
Director of Educational Spaces and Planning
Christ the Redeemer Catholic Schools —Okotoks, AB
- Full-time
- Administrative experience
- Team management
- Travel
3d
Financial Services Associate
RTR Advisory Group —Edmonton, AB
- $31–$41 an hour
- Full-time
- CRM software
- Microsoft Office
- Finance
- Profit sharing
- Disability insurance
Quick apply
Associate Vice President, Indigenization and Decolonization
Mount Royal University —Calgary, AB
- Master's degree
- Bachelor's
- Team management
General Manager
HMSHost by Avolta —Calgary, AB
- $63,800–$79,570 a year
- Rotating shift
- Sales
- Recruiting
- Training & development
Project Coordinator
Bitdeer Technologies Group —Fox Creek, AB
- Full-time
- PMP
- Engineering
- ERP systems
Quick apply
Director, Philanthropy
MacEwan University —Edmonton, AB
- $117,978.62–$159,492.36 a year
- Full-time
- Public speaking
- Research
- Presentation skills
Associate Director, Client Services
MNA —Edmonton, AB
- Weekends as needed
- Project management
- Education
- Presentation skills
- Life insurance
Quick apply
Associate or Senior Associate, Civil and Structural Group
30 Forensic Engineering —Calgary, AB
- Full-time
- Customer service
- Business development
- Presentation skills

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Administrative Associate

Wellington-Altus Private Wealth Inc.
Calgary, AB

Apply Now

Job details

Permanent
2 days ago

Skills

CRM software
Customer communication
Customer relationship building
Microsoft Outlook
Document preparation
Client communication
Administrative support experience
Filing
Administrative and business operations experience
Finance
Administrative experience
Analysis skills
Bachelor's
Customer service orientation
CSC
Business
Communication skills
Client interaction

Full job description

Administrative Associate

Location: This posting is for an existing vacancy in Wellington-Altus’ Calgary office.

Our organization:

Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is one of Canada’s Top Growing Companies* and the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Independent Advisor Solutions Inc., and Wellington-Altus Private Wealth Inc.—the top-rated** investment dealer in Canada. With more than $50 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers, and their high-net-worth clients.

Report on Business 2025 rankings.

**Investment Executive 2026 Brokerage Report Card.

The opportunity:

As a key member of the West Oak Family Office (https://advisor.wellington-altus.ca/westoakfamilyoffice/) (West Oak) team, the Administrative Associate participates in a broad range of administrative tasks and operational projects to support the efficient and successful operation of West Oak. This role acts as a resource for Associates and Senior Portfolio Managers in managing client relationships and delivering exceptional investment management and family office services to West Oak’s high and ultra-high-net-worth clients.

Key responsibilities include:

Acting as a general administrative and operational resource for Associates and Portfolio Managers, completing administrative duties and account-related activities for the team (ex: preparing letters, sending emails, preparing client communications).
Gaining a comprehensive understanding of the families and client relationships, maintaining awareness of ongoing projects, planning initiatives, and key priorities.
Demonstrating a proactive, service-oriented mindset by anticipating needs, delivering timely & high-quality results, and independently managing administrative and operational responsibilities to streamline workflows and provide support.
Preparing, reviewing, and executing the delivery of document packages requiring client signatures, both wet and digital, while proactively monitoring outstanding items, following up as needed, and ensuring all documentation is completed, received, and processed accurately and in a timely manner.
Preparing and distributing regular and ad hoc reports, ensuring accuracy, completeness, and timely delivery.
Providing client account information, where requested and approved by an Associate, on the status of a client’s account and provide account balances.
Maintaining accurate client records, updating the CRM systems and ensuring that all documentation and notes are compliant with industry regulations.
Assisting Associates in the preparation of client meetings, including of meeting materials, account opening documentation, product research, reports, etc.
Proactively staying informed and up to date regarding Company policies and procedures and compliance updates.
Coordinate and track administrative workflows, ensuring account-related tasks, documentation requests, and follow-up items are completed accurately and within required timelines.
Liaise with internal departments and external service providers to facilitate account administration, documentation processing, and operational requests.
Ensure the accuracy, completeness, and organization of client data, records, and documentation across all systems and files.
Handle sensitive client, financial, and firm information with the highest degree of confidentiality, discretion, and professionalism.
Performing other duties and projects, as assigned

The ideal candidate will possess:

Bachelor’s degree in business administration, finance, or similar field of study, or equivalent combination of education and experience.
Minimum of two year’s industry experience, preferably in an administrative or operational capacity.
Completion of CSC and CPH considered an asset.
IR licensed or progressing toward licensing considered an asset.
Insurance license or experience considered an asset.
Proficiency with the MS Office suite, including Word, Excel, PowerPoint, Teams, and Outlook.
Demonstrates a high level of accountability, adaptability, and innovation in achieving both day-to-day responsibilities and long-term goals.
Detail-oriented, with strong analytical and problem-solving skills.
Excellent attitude and commitment to providing exceptional service.
Exceptional communication and interpersonal skills across multiple mediums (in-person, phone, virtual) and a high level of professionalism.
Strong organization skills and demonstrated ability to manage a high volume of competing priorities and prioritize effectively.
Ability to work independently and as part of a team in a fast-paced, dynamic environment.

Conditions of employment:

Must be legally eligible to work in Canada.
A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

If you require accommodation for the recruitment process, please let us know at the point of application.

To apply:

Click the Apply for This Job button to submit your resume, cover letter and salary expectations. You will be contacted if you are selected for an interview. Artificial Intelligence (AI) will be used to screen and assess candidates for this role. More information about working at Wellington-Altus can be found on our website at https://wellington-altus.ca/Careers (https://wellington-altus.ca/Careers).

Apply Now

Refine Your Search

senior administrative associate jobs in alberta

Administrative Associate

Gymnastics Coach

Manager, Course Production

Senior Advisor

Executive Assistant

Manager, Research Services

Executive Director (FSP Administrative Lead) (Full-time, Term)

Church Associate

Privacy/Records Management and Atrieve Coordinator

Senior Associate (Technology)

Part-Time Office Administrator

Senior Investment Associate

Assistant Professor, Distance Education

Graduate Advising Specialist

Executive Assistant

Associate Vice-President, Human Resources

LAA-26-57 - Temporary Client Services Manager (12 Months)

Director of Educational Spaces and Planning

Financial Services Associate

Associate Vice President, Indigenization and Decolonization

General Manager

Project Coordinator

Director, Philanthropy

Associate Director, Client Services

Associate or Senior Associate, Civil and Structural Group

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