Alliston, On Executive administrator Jobs – 2 Openings This Week

Executive Administrator
Metrobit Inc. —Richmond Hill, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Bachelor's
- Mileage reimbursement
- Dental care
Quick apply
10d
Office Administrator
GFL Environmental —Vaughan, ON
- Google Suite
- Administrative experience
- Front desk
- Profit sharing
- Wellness program

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Executive Administrator

Metrobit Inc.
Richmond Hill, ON

Quick apply

Job details

Full-time | Contract
10 days ago

Benefits

Casual dress
Extended health care
Mileage reimbursement
Dental care
Vision care
On-site parking

Skills

Clerical processing
Record keeping
Business Management
Microsoft Outlook
Document preparation
Supplier management experience
Administrative support experience
Filing
Administrative and business operations experience
Administrative experience
Schedule management
Bachelor's
Report and presentation preparation
Written report writing
Contracts
Purchasing
HRIS
Executive support experience
Office management
Document management
Cross-functional collaboration
Business
Communication skills
Client interaction
Team coordination
Cross-functional communication
Project progress tracking

Full job description

Company Overview
Metrobit Inc. is a dynamic Canadian system integrator specializing in Video Surveillance, Access Control, and Networking solutions. Based in, Metrobit delivers cutting-edge products and tailored solutions to a diverse range of clients across the region.

Overview
We are seeking an energetic and highly organized Executive Administrator to join our team. In this vital role, you will provide comprehensive administrative support to ensure smooth daily operations, manage communications efficiently, and assist with various clerical functions. Your proactive approach and attention to detail will help drive our company's success and enhance our professional environment.

Responsibilities

Executive Support

Manage executives' calendars, appointments, meetings, and travel arrangements.
Screen and prioritize emails, phone calls, and correspondence.
Prepare agendas, presentations, reports, and meeting materials.
Coordinate executive schedules.

Office Administration

Oversee the day-to-day administrative operations of the office.
Maintain organized physical and electronic filing systems.
Manage office supplies, equipment, and vendor relationships.

Communication & Coordination

Act as the primary liaison between executives, employees, clients, vendors, and external stakeholders.
Draft professional correspondence, executive communications, and company announcements.
Coordinate internal meetings, board meetings, and company events.
Facilitate communication and collaboration across departments.

Document & Records Management

Prepare contracts, reports, presentations, and confidential documents.
Maintain accurate company records and documentation.
Ensure confidentiality of all executive and corporate information.

Project & Administrative Coordination

Support executive projects and strategic initiatives.
Monitor deadlines, deliverables, and project milestones.
Coordinate cross-functional activities and follow up on action items.

Financial & Administrative Support

Process executive expense reports and reimbursements.
Assist with budget tracking, invoice processing, and purchasing.
Coordinate vendor payments and procurement requests when required.

Human Resources Support

Maintain HR administrative records and employee files.
Assist with employee engagement initiatives and company events.

Compliance & Confidentiality

Handle highly confidential information with discretion and professionalism.
Ensure compliance with company policies and applicable regulations.
Support internal audits and document management.

Qualifications

Bachelor’s degree in business administration, Management, or a related field.
Minimum 3–5 years of Executive Administration or Executive Assistant experience supporting senior leadership.
Advanced proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook).
Experience with ERP, CRM, or HRIS systems is considered an asset.
Excellent organizational, multitasking, and problem-solving skills.

Additional Requirements

Excellent written and verbal communication skills.
Must reside in or be able to commute to York Region, including Aurora, Richmond Hill, Markham, Vaughan, or North York.
Ability to work on-site in a fast-paced executive environment.

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
Mileage reimbursement
On-site parking
Vision care

Application question(s):

Do you have min 2 years of experience with executive assistance?
Have you reviewed the salary range posted on this job and are you ok with that range?

Education:

Bachelor's Degree (preferred)

Experience:

Administrative: 3 years (required)
Candian: 5 years (required)

Work Location: In person

Quick apply

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