Barrie, On Administrative coordinator Jobs – 27 Openings This Week

Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Orillia, ON
- $25–$30 an hour
- Full-time
- Customer service
- Construction experience
- In-person
Quick apply
4d
Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Washago, ON
- $25–$30 an hour
- Full-time
- Customer service
- Construction experience
- In-person
Quick apply
4d
Administrative Coordinator
Lakehead University —Barrie, ON
- $55,456.97–$69,320.90 a year
- Part-time
- Customer service
- Microsoft Office
- Databases
13d
Career Services Coordinator
Oxford College of Arts, Business and Technology —Barrie, ON
- $45,000–$50,000 a year
- Full-time
- Bachelor's
- In-person
- Dental care
- Vision care
Quick apply
6d
Clinical Administrative Coordinator
Huronia Nurse Practitioner-Led Clinic —Oro-Medonte, ON
- $43,667 a year
- Full-time
- Administrative experience
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
3d
Appointment Coordinator-Dental Clinic
Dental Office Barrie —Barrie, ON
- $22–$27 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
Team Coordinator
CarePartners —Barrie, ON
- $19.67–$26.40 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Employee assistance program
Events Administrator & Coordinator
Barrie Country Club —Barrie, ON
- $40,000–$60,000 a year
- Full-time
- Hospitality
- Customer service
- Microsoft Office
- Paid time off
- Flexible schedule
Quick apply
13d
Client Service Coordinator
Bayshore HealthCare —Barrie, ON
- $23 an hour
- Part-time
- Hybrid work
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
13d
Operations & Administrative Coordinator
Alliston Creamery and Dairy Ltd. —Alliston, ON
- From $22 an hour
- Full-time
- Microsoft Excel
- Analysis skills
- QuickBooks
- Wellness program
Quick apply
Administrative Coordinator
Raytheon —Midland, ON
- $47,000–$84,000 a year
- Immediate opening
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Dental care
- Tuition reimbursement
Appointment Coordinator-Dental Clinic
Dental Office Barrie —Innisfil, ON
- $22–$27 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
Patient Experience Coordinator
Athletify —Newmarket, ON
- $19–$21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Security Administrative Coordinator
Raytheon —Midland, ON
- $47,000–$84,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Tuition reimbursement
11d
Adminstative Assistant/ Patient Care Coordinator
Fotis Physio —Barrie, ON
- $19.18–$21.00 an hour
- Part-time
- Administrative experience
- EMR systems
- In-person
- Store discount
Quick apply
2d
Administrative & Customer Experience Coordinator
Van Dolder's Custom Exteriors —Collingwood, ON
- $23–$25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Patient Care Coordinator - Dentalcorp
Dentalcorp Canada —Innisfil, ON
- $22–$28 an hour
- Full-time
- Employee assistance program
Quick apply
Salon Sales Coordinator & Reception
Starks Barber Company —Barrie, ON
- $17.60–$18.50 an hour
- Part-time
- Sales
- Customer service
- Organizational skills
Quick apply
5d
School Age Coordinator - Warminster
YMCA of Simcoe/Muskoka —Oro-Medonte, ON
- $37,798.80–$45,021.60 a year
- Monday to Friday
- CPR Certification
- Education
- Bachelor's
- Disability insurance
- Dental care
Quick apply
2d
Assessment Coordinator - Scoring
Nelson Education LTD —Newmarket, ON
- From $45,000 a year
- Contract
- Hybrid work
- Customer service
- Salesforce
- Bachelor's
- Employee assistance program
Quick apply
Marketing Co-Ordinator/Administrative Assistant
Century 21 TeamWei.ca —Keswick, ON
- From $18.50 an hour
- Full-time
- Google Suite
- Administrative experience
- High school diploma or GED
Quick apply
Treatment Coordinator - Dentistry at Lifestyles
Dentalcorp Canada —Midland, ON
- $24–$30 an hour
- Full-time
- Customer service
- Employee assistance program
Quick apply

More jobs to discover

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Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Orillia, ON
Manage daily office communication, including phone calls, emails, messages, and client inquiries. Support the creation and organization of quotes, work orders,…
$25–$30 an hour
Quick apply
4d
Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Washago, ON
Manage daily office communication, including phone calls, emails, messages, and client inquiries. Support the creation and organization of quotes, work orders,…
$25–$30 an hour
Quick apply
4d

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Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Washago, ON
Support the creation and organization of quotes, work orders, invoices, purchase orders, and change order documentation. _Job Tracking and Internal Systems_.
$25–$30 an hour
Quick apply
4d
Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Orillia, ON
Support the creation and organization of quotes, work orders, invoices, purchase orders, and change order documentation. _Job Tracking and Internal Systems_.
$25–$30 an hour
Quick apply
4d

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Operations & Office Coordinator

NuScape Landscaping & Property Maintenance
Orillia, ON

Quick apply

Job details

Full-time
4 days ago

Benefits

Casual dress

Skills

Computer operation
Customer service
Construction experience
Communication skills

Full job description

Operations and Office Coordinator

Company: NuScape Landscaping
Location: Gravenhurst / Muskoka, Ontario
Position Type: Full-Time
Reports To: Owner / Operations Manager

About NuScape

NuScape Landscaping is a growing Muskoka-based landscape company specializing in high-end landscape construction, property care, garden centre sales, and premium outdoor environments. We work on some of the region’s most beautiful properties and are building a team that values organization, professionalism, communication, accountability, and pride in the work we deliver.

As our company continues to grow, we are looking for an Operations and Office Coordinator to help keep daily operations running smoothly, support our crews, improve communication, and ensure clients receive a professional and organized experience from start to finish.

Position Overview

The Operations and Office Coordinator plays a key role in connecting the office, field crews, clients, suppliers, and management team. This person helps coordinate scheduling, communication, purchasing, paperwork, job tracking, client follow-up, and daily administrative tasks.

This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment where priorities can change throughout the day. You do not need to know everything about landscaping, but you must be willing to learn, take ownership, and keep things moving.

Key Responsibilities

Office and Administrative Support

Manage daily office communication, including phone calls, emails, messages, and client inquiries.

Assist with scheduling estimates, site visits, crew work, deliveries, and client meetings.

Prepare, organize, and maintain job files, client records, supplier information, and internal documents.

Support the creation and organization of quotes, work orders, invoices, purchase orders, and change order documentation.

Help ensure paperwork, timesheets, receipts, photos, and job notes are collected and filed properly.

Maintain office systems so information is easy to find and nothing falls through the cracks.

Operations Coordination

Assist with daily coordination between management, crews, suppliers, subcontractors, and clients.

Help organize weekly schedules for landscape construction, garden care, planting, maintenance, and garden centre-related work.

Track job progress, outstanding tasks, materials needed, and follow-up items.

Help coordinate material orders, deliveries, rentals, locates, subcontractors, and supplier communication.

Support crews by ensuring they have the information, documents, materials, and details needed before arriving on site.

Communicate schedule changes, weather delays, client updates, and job priorities clearly and professionally.

Client Communication

Provide professional and friendly communication with clients throughout the project or service process.

Follow up with clients regarding scheduling, approvals, payments, selections, service requests, and project updates.

Assist in creating a smooth client experience by keeping communication timely, clear, and organized.

Help document client requests, concerns, decisions, and approvals so the team has accurate information.

Escalate client issues or urgent concerns to management when needed.

Purchasing and Supplier Coordination

Assist with sourcing, ordering, and tracking materials, plants, hardscape products, tools, equipment, rentals, and supplies.

Communicate with suppliers regarding pricing, availability, substitutions, pickup times, and delivery schedules.

Keep purchase records organized and help match receipts, invoices, and job costing information.

Support inventory tracking for commonly used materials, tools, uniforms, office supplies, and garden centre products.

Job Tracking and Internal Systems

Help maintain project management systems, calendars, spreadsheets, CRM software, and internal checklists.

Track job-related details including start dates, completion dates, crew assignments, material status, deficiencies, and client follow-ups.

Assist with collecting job photos, before-and-after images, and documentation for marketing or client communication.

Support management with reporting, planning, and improving internal processes.

Team Support

Act as a central point of communication between the office and field.

Help the team stay organized and accountable by following up on open tasks.

Assist with onboarding new staff, collecting employee paperwork, organizing uniforms, and supporting training documentation.

Help create a professional, organized, and positive work environment.

Qualifications

Previous experience in administration, office coordination, operations support, scheduling, customer service, or project coordination is preferred.

Experience in landscaping, construction, trades, property maintenance, or a service-based business is an asset.

Strong organizational and multitasking skills.

Excellent written and verbal communication.

Comfortable using computers, email, calendars, spreadsheets, and office software.

Ability to learn new systems and technology.

Strong attention to detail.

Professional, calm, and solutions-focused when dealing with clients, staff, and suppliers.

Able to prioritize tasks in a busy environment.

Reliable, accountable, and willing to take ownership of responsibilities.

Ideal Candidate

The right person for this role is someone who:

Is organized and naturally likes creating order.

Can keep track of many moving parts without getting overwhelmed.

Communicates clearly and professionally.

Takes initiative instead of waiting to be told every step.

Understands that details matter.

Can follow up without being reminded.

Enjoys supporting a team and helping operations run better.

Is comfortable working with both office staff and field crews.

Wants to grow with a company and help improve systems over time.

Compensation

Compensation will be based on experience, skill level, and fit for the role.

Schedule

Full-time position. Hours may vary seasonally based on the needs of the business, with the busiest period typically being spring through fall.

How to Apply

Please send your resume and a short message explaining why you would be a good fit for this role. PHONE CALLS NOT ACCEPTED.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Benefits:

Casual dress

Ability to commute/relocate:

Washago, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in barrie, on

Operations & Office Coordinator

Operations & Office Coordinator

Administrative Coordinator

Career Services Coordinator

Clinical Administrative Coordinator

Appointment Coordinator-Dental Clinic

Team Coordinator

Events Administrator & Coordinator

Client Service Coordinator

Operations & Administrative Coordinator

Administrative Coordinator

Appointment Coordinator-Dental Clinic

Patient Experience Coordinator

Security Administrative Coordinator

Adminstative Assistant/ Patient Care Coordinator

Administrative & Customer Experience Coordinator

Patient Care Coordinator - Dentalcorp

Salon Sales Coordinator & Reception

School Age Coordinator - Warminster

Assessment Coordinator - Scoring

Marketing Co-Ordinator/Administrative Assistant

Treatment Coordinator - Dentistry at Lifestyles

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