barrie, on administrator – property management company Jobs – 2 Openings This Week

Administrator – Property Management Company
Cheval Developments and Property Management Ltd. —Aurora, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Property Administrator
M Group of Companies —Barrie, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply

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Administrator – Property Management Company

Cheval Developments and Property Management Ltd.
Aurora, ON

Quick apply

Job details

Full-time

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Post-secondary education
Microsoft Office
Administrative experience
Business
Communication skills
Time management

Full job description

Position Summary

The Administrator provides administrative and operational support to the condominium management team. This role assists with owner and resident communications, record keeping, meeting preparation, service requests, contractor coordination, and general office administration to ensure the efficient operation of condominium corporations in accordance with Ontario legislation and corporate policies.

Key Responsibilities

Administrative Support

Provide administrative support to Condominium Managers overseeing multiple condominium corporations.
Maintain accurate owner, tenant, and resident records.
Process correspondence, emails, and telephone inquiries.
Prepare notices, newsletters, and resident communications.
Organize and maintain electronic and physical files.

Board and Meeting Support

Prepare board meeting packages and agendas.
Assist with meeting scheduling and room bookings.
Record and distribute meeting minutes as required.
Maintain corporate records and governance documents.
Track board decisions and action items.

Owner and Resident Relations

Respond to owner and resident inquiries in a professional and timely manner.
Assist with processing status certificate requests.
Coordinate move-in and move-out procedures.
Handle amenity bookings and resident applications.
Monitor compliance with condominium rules and regulations.

Financial Administration

Process invoices and coding for approval.
Assist with accounts payable and accounts receivable administration.
Prepare reports and supporting documentation for managers and boards.
Track contracts, insurance certificates, and service agreements.
Assist with annual budget and audit preparation.

Maintenance and Operations

Receive and track maintenance requests.
Coordinate service calls and contractor scheduling.
Monitor work order completion and follow-up.
Maintain service records and vendor documentation.
Assist with emergency response communications when required.

Qualifications

Education

Post-secondary education in Business Administration, Property Management, Office Administration, or a related field preferred but not mandatory.

Experience

1–3 years of administrative experience.
Customer service experience preferred.
Experience working contractors, quotes and invoices.

Skills and Abilities

Excellent written and verbal communication skills.
Strong customer service and conflict-resolution abilities.
Exceptional organizational and time-management skills.
Ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
Ability to maintain confidentiality and professionalism.

Working Conditions

Full-time position (typically 37.5–44 hours per week).

Pay: $45,000.00-$50,000.00 per year

Work Location: In person

Quick apply

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