Office Administrator
Location: Newmarket, Ontario
Industry: Construction
Employment Type: Full-Time
Cambria Design Build is seeking a highly organized, professional, and service‑oriented Office Administrator to join our team. As the first point of contact for clients, partners, and staff, you play a vital role in shaping the experience of everyone who walks through our doors or calls our office. This position is ideal for someone who thrives in a fast‑paced environment, enjoys supporting a diverse team, and takes pride in keeping operations running smoothly.
About the Role
The Office Administrator provides comprehensive administrative and clerical support across all areas of the company. This includes reception duties, coordinating travel and meetings, managing office and kitchen supplies, supporting onboarding, and assisting with building and vehicle maintenance coordination. You will be the central hub of communication and organization within the office, ensuring a professional, efficient, and welcoming environment.
Key Responsibilities Reception & Front‑Line Support
- Greet and assist all visitors, clients, and contractors
- Answer and direct incoming calls
- Maintain a professional and organized reception area
- Serve as a primary point of contact for general inquiries
Administrative & Office Support
- Maintain inventory and purchase office, kitchen, and cleaning supplies
- Prepare correspondence, presentations, reports, and meeting materials
- Create and maintain spreadsheets, phone lists, and organizational charts
- Coordinate courier services, mail, and freight
- Monitor building cameras and coordinate maintenance as required
- Manage door key fobs and access points
- Oversee the Head Office email account
- Coordinate with IT for phone setup and troubleshooting
- Manage boardroom and company van bookings
- Order branded clothing and manage inventory
- Support onboarding for new and existing employees
- Lead the employee birthday program and manage gift card inventory
- Assist with maintenance and shuttle services for company vehicles
Events & Other Duties
- Assist with planning company events such as Christmas parties and golf tournaments
- Protect confidential information
- Perform other duties as assigned
QualificationsEducation & Experience
- Grade 12 diploma required; post‑secondary education an asset
- Minimum 3 years of administrative experience (construction industry experience an asset)
Skills & Competencies
- Strong computer skills; proficiency in MS Office
- Ability to operate standard office equipment
- Excellent written and verbal communication skills
- Professional and pleasant telephone manner
- Strong multitasking abilities and comfort working under daily deadlines
- High attention to detail, reliability, and punctuality
- Ability to work independently and collaboratively
Workplace Competencies
- Commitment to company goals and adherence to policies
- Strong teamwork, communication, and service‑oriented mindset
- Sound judgment and problem‑solving abilities
- Commitment to health & safety practices
- High performance standards with a focus on accuracy, professionalism, and continuous improvement
Work Remotely: No
You can apply if you are:
- a Canadian citizen
- a Permanent Resident of Canada
- a Temporary Resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
We thank all applicants in advance for their interest in Cambria Design Build Ltd. However, only those selected for interviews will be contacted.
Vacancy Statement This posting is for a retirement replacement position
Artificial Intelligence Disclosure
Cambria Design Build Ltd. does not use artificial intelligence or automated decision-making tools to screen, evaluate, or select job candidates. All applications are reviewed by members of our hiring team.
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Work Location: In person
