Posting: Internal External Internal/External
TITLE: Executive Assistant and Board Liaison
RESPONSIBLE TO: Chief Executive Officer
LOCATION: BCR (165 Ferris Lane)
JOB NUMBER: EA-0726-FT
POSTED ON: July 29th, 2026
POSITION TYPE: Full Time, Regular
HOURS OF WORK: 35 Hours Per Week
UNIONIZED POSITION: Non-Union
COMPENSATION: $34.11 -$36.92 per hour
EFFECTIVE DATE: September 8th, 2026
REASON FOR RECRUITMENT: Replacement
INTRODUCTION:
New Path Youth and Family Services is an accredited children’s mental health agency providing a range of compassionate, innovative and accessible services for children, youth and their families throughout Simcoe County. New Path respectfully acknowledges we are situated on the traditional land of the Anishinaabeg People which includes the Odawa, Ojibwe, and Pottawatomi Nations collectively known as the Three Fires Confederacy.
PURPOSE OF POSITION:
The Executive Assistant and Board Liaison (EA) provides high-level administrative support to the Chief Executive Officer (CEO) and leadership team while serving as the primary point of coordination for the Board of Directors. The role ensures the smooth operation of executive and governance functions by maintaining communications, coordinating meetings, maintaining confidential records, and handling highly confidential and sensitive information with discretion, while supporting organizational priorities aligned with New Path's Vision, Mission and Values and ensuring compliance with Ministry guidelines, Accreditation standards, and legislative requirements.
WHY JOIN OUR TEAM?
We want all staff to feel safe, valued and a sense of belonging. We are proud to offer:
- Employer Paid Group Benefits and Employer Pension Match Program
- 4 weeks paid vacation per year to start (maximum vacation entitlement is 7 weeks)
- Additional paid time for sick, birthday, float, 1/2 days on Christmas and New Year's Eve
- Employee and Family Assistance Program - provides short-term counselling, wellness resources, perks and free virtual fitness programs
- Continuous professional development and career opportunities
- Over 10+ committees where staff, youth and families can join and partner to co-develop projects, processes and services that impact or interest them which directly contributes to our culture of inclusion and engagement
JOB DUTIES AND RESPONSIBILITES:
A. CEO and Leadership Support
- Respond to inquiries, directing matters appropriately.
- Coordinates internal and external meetings, including agendas, logistics and follow-up.
- Tracks action items and ensures timely completion of commitments.
- Assists with risk management initiatives, including maintaining the agency risk management plan.
- Prepares correspondence, reports, presentations and meeting materials.
- Supports coordination of calendars, meetings, and travel arrangements.
- Provides confidential administrative support to the CEO.
- Supports the Manager of Finance with the annual insurance review and renewal and acts as the primary contact for insurance requests.
- Maintains organized electronic and paper filing systems.
Supports special projects and agency initiatives as assigned.
B. Board Liaison
- Serves as the primary administrative liaison between the CEO and the Board of Directors providing expertise on governance policies, Agency By-Laws and ensures adherence to Accreditation Standards and the Ontario Corporations Act.
- Coordinates Board and Committee meetings schedules.
- Prepares and distributes Board packages, agendas, meeting minutes and supporting documentation.
- Tracks Board decisions, motions and action items.
- Coordinates Board Recruitment and annual governance processes.
- Ensures governance documents are maintained accurately and confidentially.
C. Meeting and Event Coordination
- Coordinates logistics for Board meetings, Annual General Meetings, leadership meetings and agency events.
- Books meeting spaces, arranges virtual meeting platforms, prepares materials and coordinates catering as required.
- Record accurate meeting minutes and distributes them promptly.
D. Administrative Leadership
- Fosters and maintains a strong positive workplace culture where everyone feels valued and respected.
- Develops and improves administrative systems and processes in collaboration with the leadership team.
- Acts as a Co-chair for the Annual General Meeting Planning Committee.
- Provides high level administrative support to the Strategic Planning process.
- Supports policy administration and document management, including co-developing the administration policies in collaboration with the CEO.
- Maintains agency calendars and key deadlines.
- Maintains administrative supplier accounts and inventory.
- Coordinates office supplies and administrative resources.
- Assists with contract/service agreement renewals, records management and document retention.
E. Community
- Develop and maintain positive relationships with youth and their families, staff, partner agencies, ministry bodies and the community.
- Represent the Agency in the community to facilitate collaborative relationships.
- Participate in research activities as required.
F. General
- Through actions, supports Mission, Vision, Values and Strategic Plan of New Path.
- reviews and adheres to all Policies and Procedures, including; Administration, Finance, Client Services, Human Resources, Information Systems, and all other.
- Adheres to employee responsibilities for Health and Safety as defined by the Occupational Health and Safety act (OSHA) and all applicable regulations.
Other duties as assigned.
QUALIFICATIONS:
- Diploma or degree in Business Administration, Office Administration or a related field or equivalent experience.
- Minimum of 5 years of advanced administrative support experience, preferably in the non-profit sector with 1 year supporting senior level professionals or Board of Directors.
- Experience supporting a Board of Directors is an asset.
- Knowledge of board governance and applicable legislation.
- Expertise and effective use of database and Microsoft Office systems.
- Experience in a unionized environment is an asset.
SKILLS AND ABILITIES:
- Influences others to be excited and committed to furthering New Path's vision.
- Youth and Family focused; aligns own behaivour with the needs, priorities and goals of the organization.
- Takes personal responsibility for enhancing individual and team performance by promoting cooperation and commitment and accountability.
- Approaches problems from a solution and strengths-based perspective by reviewing the viable alternatives and determining the best course of action.
- Models positive change. Recognizes, initiates and adapts to changing conditions and situations in the workplace.
- Demonstrates awareness for the backgrounds, values, beliefs and traditions of staff, clients, families and communities we serve.
- Continuously assess and challenges assumptions, personal unconscious bias and commits to understanding diverse perspectives, experiences and their intersectionality.
- Commits to ongoing training to build the knowledge, awareness and skills that contribute to creating a culturally safe environment for staff, clients and families.
- Able to present in a calm and compassionate manner when under stress or dealing with challenging or confrontational behaviours.
- Confident, articulate and professional when communicating and presenting verbally and in writing. Well-developed public speaking and group facilitation skills.
- Thorough attention to detail and ability to manage multiple competing priorities.
- Ability to handle highly confidential and sensitive information with discretion.
- Maintain professional skills and refine expertise through appropriate educational/developmental activities and professional affiliations.
- French language is an asset.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
The promotion of self-care and staff well-being is part of our everyday culture. We value people's time both at work and home. We know that when staff feel safe, find their work meaningful and are appreciated by the agency then we achieve optimal outcomes for our clients and families.
- Work from home opportunities for up to 14 hours per week.
- Some evenings and weekend hours may be required.
- Willingness to travel to other agency offices using personal vehicle. Must have valid driver's license with minimum G2.
- Prolonged periods of sitting and working on a computer.
Full duties, responsibilities and qualifications for this position are as per the Executive Assistant and Board Liaison Job Description.
Please submit your application for EA-0726-FT by 12pm Monday, August 10th, 2026 , to https://newpath.bamboohr.com/jobs/.
New Path Youth and Family Services is motivated to build a team that reflects the diversity of the community we serve. We encourage applications from all equity seeking groups and are committed to creating an inclusive environment rich with a variety of experiences and perspectives.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, New Path Youth and Family Services will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you require in respect of any materials or processes used to ensure your equal participation.
How can we make the hiring process accessible for you? Please contact Human Resources at 705-733-2654 ext 2280 or at [email protected] to let us know your needs. We also welcome your feedback on how we can continuously improve accessibility.
