belleville, on administrative coordinator Jobs – 8 Openings This Week

Front Desk & Administrative Coordinator – Orthodontic Office - 4 day work week
HR Management Services on Demand —Belleville, ON
- Full-time
- Medical office experience
- Data entry
- Organizational skills
Quick apply
9d
administrative coordinator
Mizan Health Inc Belleville —Belleville, ON
- $36.25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Junior Construction Coordinator / Construction Administrator
Earth-Crete Ontario Inc —Belleville, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Flexible schedule
Quick apply
9h
Academic Coordinator, Food Process Operator
Loyalist College —Belleville, ON
- Contract
- Research
- Microsoft Office
- Computer skills
Patient Care Coordinator
Canadian Addiction Treatment Centers —Belleville, ON
- $19 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
- Paid time off
Quick apply
Front Desk Care Coordinator
Lifemark Health Group —Prince Edward, ON
- $17.60–$22.31 an hour
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply

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Front Desk & Administrative Coordinator – Orthodontic Office - 4 day work week

HR Management Services on Demand
Belleville, ON

Quick apply

Job details

Permanent | Full-time
9 days ago

Benefits

On-site parking

Skills

Contract management
Medical office experience
Post-secondary education
Data entry
Organizational skills
Contracts
Orthodontics
Communication skills
Time management

Full job description

Overview

Our client in Belleville, a growing orthodontic office, has an opening for a Front Desk & Administrative Coordinator

Position Summary

The Front Desk & Administrative Coordinator is essential to maintaining smooth daily operations within a fast paced orthodontic practice. This role provides exceptional patient service, efficient administrative support, and reliable coordination between patients, dental offices, and the clinical team. It ensures accuracy in scheduling, financial processes, and patient communication while delivering a welcoming and professional experience both in person and over the phone.

Key Responsibilities

Patient communication (phones, voicemails, emails)

Manage all incoming and outgoing communication with professionalism and efficiency.

Appointment & consultation booking using TOPS

Schedule appointments accurately and maintain organized patient flow.

Patient intake & new patient entry

Complete new patient setup, update records, and ensure accurate data entry.

Payments, receipts, Moneris/credit card balancing

Process payments, issue receipts, and complete daily reconciliation of payment systems.

Financial contracts & monthly payment setup

Prepare financial agreements and assist patients with payment plan arrangements.

Correspondence with dental offices

Communicate treatment updates, referrals, and documentation as needed.

General front desk & administrative support

Support daily office operations and maintain an organized, welcoming reception area.

Qualifications & Experience

Post secondary education

Minimum 2–5 years of experience in a fast paced receptionist, dental, orthodontic, or medical office environment preferred.

Experience with or ability to learn:

o* TOPS orthodontic scheduling software*

o* Multi line phone systems*

o* Moneris/payment terminals*

o* Credit card processing systems*

o* Computer and software savvy*

Strong multitasking and organizational abilities

Excellent verbal and written communication skills

Professional, compassionate approach to patient care

Ability to work efficiently in a fast paced environment

High attention to detail, especially with scheduling and financial transactions

Strong problem solving and time management skills

If this sounds like the perfect opportunity for you, please apply in confidence.

Ability to handle confidential patient information with professionalism

Team oriented mindset with adaptability to changing priorities

Comfortable managing payment systems, contracts, and administrative duties simultaneously

Benefits:

On-site parking

Work Location: In person

Quick apply

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administrative coordinator jobs in belleville, on

Front Desk & Administrative Coordinator – Orthodontic Office - 4 day work week

administrative coordinator

Junior Construction Coordinator / Construction Administrator

Academic Coordinator, Food Process Operator

Patient Care Coordinator

Front Desk Care Coordinator

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