Build Your HR Career While Making a Meaningful Impact
- Are you organized, people-focused, and interested in building a well-rounded career in Human Resources?
- Do you enjoy recruitment, coordinating interviews, communicating with candidates, supporting hiring managers, and ensuring important details are followed through on?
- Are you also interested in how technology, digital tools, and smarter processes can make HR work more efficient and responsive?
Glooscap First Nation and Glooscap Ventures are seeking a Human Resources Assistant to join our Human Resources Department.
This is a hands-on opportunity for an early-career HR professional who wants meaningful exposure to recruitment, onboarding, employee records, payroll support, training administration, employment funding, ADP Workforce Now, reporting, and digital innovation.
About Glooscap First Nation & Glooscap Ventures
Glooscap First Nation is a proud Mi’kmaw community focused on community well-being, cultural strength, self-determination, and building a sustainable future for generations to come.
The Nation delivers programs and services that support its members while continuing to strengthen its workforce, governance, operations, and organizational capacity.
Glooscap Ventures is the economic development and business arm of Glooscap First Nation. Through business development, partnerships, investments, and a growing portfolio of enterprises, Glooscap Ventures supports employment, economic opportunity, and long-term prosperity for the Nation.
Together, Glooscap First Nation and Glooscap Ventures provide a unique and diverse working environment. Our Human Resources team supports employees across community services, administration, health, education, operations, fisheries, retail, economic development, and other areas of the organization. Your work in HR will directly support employees, managers, organizational growth, and the broader success of the Glooscap community and its enterprises.
The Opportunity
As the Human Resources Assistant, you will support the day-to-day delivery of HR services across Glooscap First Nation and Glooscap Ventures, with a strong focus on recruitment, onboarding, employee records, payroll support, training coordination, reporting, and general HR administration.
You will work closely with the HR Generalist and report to the Director of Human Resources & Policy, gaining broad practical experience across the employee lifecycle. You will also use ADP Workforce Now and other digital tools to support efficient, modern, and well-organized HR processes.
What You’ll Do
- Coordinate recruitment activities, including preparing and posting job advertisements, tracking applications, maintaining recruitment files, and supporting candidates through each stage of the hiring process.
- Screen applicants and participate in interviews; review resumes against position requirements; conduct initial candidate screenings; prepare interview materials; document outcomes; and support selection decisions.
- Work closely with hiring managers throughout recruitment to confirm staffing needs, coordinate interviews, provide candidate updates, follow up on decisions, and help maintain an organized and consistent hiring process.
- Manage pre-employment and hiring documentation, including reference checks, offer letters, employment documentation, candidate communication, and accurate recruitment records.
- Coordinate employee onboarding and orientation, ensuring new employees receive required documentation, orientation information, system-access support, and a welcoming introduction to Glooscap.
- Maintain accurate and confidential employee records, including personnel files, ADP Workforce Now employee information, employee lists, organizational records, and other Human Resources documentation.
- Support payroll and leave administration, organizing timesheets, approved leave information, employee changes, and other supporting documentation while helping maintain accurate information in ADP Workforce Now.
- Prepare HR correspondence, reports, and administrative documentation, including employment letters, forms, spreadsheets, tracking reports, meeting materials, templates, and routine departmental communications.
- Coordinate HR schedules and departmental activities, including interviews, orientations, training sessions, meetings, appointments, and other Human Resources initiatives.
- Support employee learning and development, coordinating registrations, schedules, attendance records, certificates, training documentation, and required follow-up.
- Administer employment funding documentation and reporting, supporting applications, participant records, eligibility documentation, claims, hours and expense tracking, reporting deadlines, and audit-ready files.
- Support digital innovation and continuous improvement within Human Resources, using ADP Workforce Now, Microsoft 365, digital forms, shared systems, automated workflows, and electronic records to improve recruitment, onboarding, reporting, document management, and administrative efficiency.
- Provide responsive day-to-day HR support to candidates, employees, managers, and colleagues, answering routine questions, following up on requests, protecting confidential information, and escalating complex or sensitive matters to the appropriate HR professional.
What You Bring
We are looking for someone who combines strong administrative skills with a genuine interest in people and Human Resources.
You are dependable, organized, comfortable managing multiple priorities, able to follow instructions, and willing to follow through to completion. You understand that good HR support requires professionalism, discretion, accuracy, timely communication, and sound judgment.
Qualifications
- Diploma or degree with a specialization in Human Resources.
- One to two years of Human Resources experience or experience in a closely related HR support, administrative role or recruiter.
- Strong organizational, administrative, and time-management skills.
- Strong written and verbal communication skills.
- Confidence communicating professionally with candidates, employees, hiring managers, and external partners.
- Strong attention to detail and the ability to maintain accurate records.
- Demonstrated professionalism, discretion, and respect for confidential information.
- Strong computer skills, including proficiency with Microsoft Office and comfort learning and working with digital systems.
- Experience with ADP Workforce Now or another HRIS/payroll platform is considered an asset.
- A willingness to learn, take initiative, follow instructions, and contribute ideas for improving HR services.
Who Will Succeed in This Role?
You may be a strong fit if you naturally keep things organized and enjoy helping people. You follow up when information is outstanding. You communicate clearly and respectfully. You are comfortable speaking with candidates and managers, but you are equally comfortable working behind the scenes to ensure documentation, schedules, systems, and employee records are accurate and complete.
Why Work With Us?
At Glooscap, your work has purpose.
You will be part of a Human Resources team that supports employees, strengthens organizational capacity, creates employment opportunities, and contributes to the continued growth of Glooscap First Nation and Glooscap Ventures.
This role also offers an opportunity to build a broad HR foundation rather than working within only one area of Human Resources.
As part of the team, you will have the opportunity to:
- Build practical experience in recruitment, interviewing, and candidate selection.
- Work directly with hiring managers across a variety of departments and business operations.
- Gain hands-on experience with ADP Workforce Now, onboarding, employee records, payroll support, reporting, training administration, and employment funding programs.
- Work in a hybrid environment that combines collaboration with flexibility.
- See the direct connection between your everyday work and the employees, businesses, and community it supports.
We Also Value Time Away From Work
Glooscap offers a generous paid holiday calendar that extends beyond many traditional workplace schedules. In addition to statutory holidays, Glooscap recognizes additional approved days that reflect the importance of community, culture, Indigenous observances, family, and meaningful time away from work.
Depending on the annual holiday calendar, paid days may include occasions such as National Indigenous Peoples Day, St. Anne’s Day, Treaty Day, Easter Monday, Natal Day, and other Glooscap-approved holidays and closures.
We believe a strong workplace supports employees not only in their work but also in maintaining balance, connection, and time for what matters outside of work.
Additional Requirements
Successful completion of a Criminal Record Check and Reference Check is required
Physical Demands
- Ability to sit, stand, and walk for extended periods
- Ability to perform repetitive office tasks such as typing and filing
- Occasional lifting of office supplies or materials
Working Conditions
- Term, full-time salaried position
- Standard business hours, Monday to Friday (Friday’s Remote)
- Regular interaction with management and staff.
- Exposure to confidential and sensitive employee information
- Structured office environment requiring accuracy, professionalism, and discretion
Work Schedule: 37.5 hours per week, primarily Monday to Friday, 8:30 a.m. – 4:00 p.m. Some flexibility required to meet operational demands.
Ready to Join Glooscap?
If you are organized, people-focused, interested in recruitment, comfortable with technology, and ready to continue building your Human Resources career, we would be pleased to hear from you.
Glooscap First Nation and Glooscap Ventures value different experiences, perspectives, backgrounds, and ways of thinking. Candidates who meet the qualifications are encouraged to apply.
Bring your skills, curiosity, professionalism, and commitment to people, and build your HR career while contributing to work that matters.
Pay: $48,000.00 per year
Benefits:
- Casual dress
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
