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Administrative Secretary 2

Prairie Mountain Health
Brandon, MB

Apply Now

Job details

Part-time
3 days ago

Skills

Microsoft Powerpoint
Microsoft Word
Clerical processing
Class 5 Licence
Microsoft Outlook
Inventory control
Document preparation
Customer appointment booking
Filing
High school diploma or GED
Decision making
Customer service orientation
Data entry
Organizational skills
Front desk
Appointment scheduling
Business
Cash handling
Medical terminology
Communication skills
Client interaction

Full job description

QUALIFICATIONS

Grade 12 education (Manitoba Standards)
Certificate in Business Office Administration course or equivalent education
One (1) year related experience
Other combination of education and experience may be considered
Demonstrated knowledge of medical terminology
Demonstrated competency in using current office technology and equipment
Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

POSITION SUMMARY:

The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.

RESPONSIBILITIES:

Overview:

Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.

Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.

Provides clerical support to the program staff and Managers by performing any or all of the following duties:
- Provides reception duties including directing incoming calls
- Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements
- Uses appropriate electronic record programs appropriate for task
- Organizes and maintains filing systems by program requirements
- Ensures incoming and outgoing mail is prepared and distributed for all program staff and managers as required
- Prepares reports and data and distributes as necessary
- Assists with booking meeting space and preparations, and book equipment needs as required.
- Provides support for meeting minutes: taking, processing and distributing as required.
- Provides Telehealth service support as required
- Maintains and orders specific program forms and offices supplies
- Archives information as per policy
- Provides clerical support for photocopying, collating and distribution of materials
- Processes documents such as minutes, letters, memos, reports, forms and agendas as directed
- Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation.

Takes the lead in arranging for equipment ordering and repair as required.

Accepts orders, receives, completes and tracks requests made to the program.

Maintains inventories and supplies in coordination with Materials Management.

Ensures that the program entry area presents in a welcoming, professional organized manner.

Provides the necessary database development and data entry support to program.

Manages petty cash, billings, process payments, balance and reconcile as required.

Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.

Provides administrative support to other departments as requested.

Enters and maintains payroll schedules for program staff and Managers as required.

Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.

Reports urgent matters to appropriate Manager or Director immediately.

Other duties as assigned.

JOB INFORMATIONs

Close Date:
Aug 25, 2026 4:00 PM
EFT
.80
Employment Status:
Part Time Indefinite Term. Term Start Date: 31st August 2026
NOTE: This INDEFINITE TERM may expire subject to 24 hours notice of return of the current incumbent
Anticipated Shift
Days
Anticipated shift length:
7.75 hour shifts
Wage Rate:
As per collective agreement
Department:
Mental Health and Addiction Services
Site:
Mental Health Program (includes Community and Crisis Services)
Additional Sites:

Location / Home Base:
Brandon
HR Posting Number:
CMHCS263406
Posting Date:
Aug 18, 2026

Apply Now

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