WORK LOCATION: 1043 Kittson Rd, East Selkirk MB
Reporting to the Manager of Administration, the RM of St. Clements is seeking candidates for the position of Administration – Clerk 1. The ideal candidate will be experienced in various administrative duties within a municipal environment with a solid aptitude for learning new software programs.
Essential Job Functions:
· Prepare Council meeting agendas daily as correspondence is received from CAO and Manager of Administration
· Prepare council meeting resolutions
· Prepare council meeting minutes
· Maintain filing of Council minutes and by-laws
· Provides support to Mayor and Council as directed by Manager of Administration, i.e., Writes letters, update calendars, book conferences, hotel and travel accommodations
· Updates agenda manager with upcoming meetings and conferences
· Maintain electronic and Laserfiche filing system
· Order office supplies, including computer and printing supplies and maintain supply area
· Point of contact for photocopier and mailing machine maintenance
· Redirects incoming emails from general municipal email account
· Maintain office shared calendar
· Greets the visiting public in a pleasant and helpful manner
· Answers the phone using proper telephone etiquette
· Provide support to the Manager of Administration and Development
· Other duties assigned
The successful candidates will have:
· 2 years minimum customer service experience;
· A diploma or studies in business administration and/or equivalent;
· Certificate in Manitoba Municipal Administration (CMMA) or be willing to obtain this designation;
· Experience using MuniWare or other municipal software is highly desirable;
· Knowledge and understanding of municipal legislation, i.e., The Municipal Act, The Planning Act, Municipal By-laws;
· Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping;
· Knowledge of or experience using GIS mapping systems;
· Knowledge of modern business communication, including style and format of letters, minutes and reports.
· Strong interpersonal skills;
· Ability to handle and resolve recurring problems;
· Good time management and organizational skills with the ability to meet deadlines;
· Proficiency with Microsoft Excel and Word;
· Skill to type 50 words per minute.
An equivalent combination of education, experience, skills, knowledge and abilities may be considered.
The RM of St. Clements offers a starting wage range of $22.54; this rate is subject to change based on the Union Collective Agreement of 2025. Also included is a comprehensive benefits and pension package.
Detailed resumes with cover letter should be sent via email to [email protected]. Screening for this position will begin immediately, however the position will remain open until a suitable candidate is secured.
We thank all candidates for their interest, however, only those candidates selected for interviews will be contacted.
Pay: From $22.56 per hour
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
