British Columbia Assistant secretary Jobs – 34 Openings This Week

Administrative Assistant to the Associate Vice-President Academic Planning - (997337.3)
University of Victoria —Victoria, BC
- $66,568–$73,649 a year
- Full-time
- Word processing
- Databases
- Administrative experience
7d
Executive Assistant (Casual Pool)
School District #39 (Vancouver) —Vancouver, BC
- $47.19 an hour
- Evenings as needed
- Administrative experience
- Presentation skills
- Business
9h
CLK 09R - Office Clerk
BC Public Service —Prince George, BC
- $54,684.22–$61,647.97 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
6d
Clerical Trainer, Medical Secretary - BC Cancer Victoria
BC Cancer —Victoria, BC
- $34.32 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- High school diploma or GED
5d
Post Office Assistant - Term
Canada Post —Mount Lehman, BC
- $20.54 an hour
- On call
- Bilingual
- Customer service
- High school diploma or GED
Receptionist
LASIK MD —Vancouver, BC
- $19.55–$22.48 an hour
- Full-time
- Medical office experience
- English
- Front desk
11d
Sr JAA - Senior Judicial Administrative Assistant
BC Public Service —Chilliwack, BC
- $36.00–$40.71 an hour
- Temporary
- Administrative experience
- High school diploma or GED
- Travel
Administrator, Mine Maintenance (Mount Milligan)
Centerra Gold Inc —Fort St James, BC
- $57,000–$74,000 a year
- Full-time
- Management
- Databases
- Administrative experience
- Disability insurance
- Dental care
Immigration Administrative Assistant
Apace Immigration Services Ltd. —Surrey, BC
- $18.25–$20.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Secretary and Student Assistant
School District #87 (Stikine) —Telegraph Creek, BC
- $29.05–$34.20 an hour
- Part-time
- High school diploma or GED
- Communication skills
10d
Audiology Office Assistant
Lakeside Hearing —Kelowna, BC
- $24–$26 an hour
- Full-time
- Medical office experience
- Front desk
- Cleaning
- Dental care
- Paid time off
Quick apply
7h
Medical Receptionist/Assistant
Eyes on the Harbour —Comox, BC
- $23–$28 an hour
- Full-time
- Patient care
- Front desk
- Cleaning
- Paid time off
- Vision care
Quick apply
9h
Accounts Payable & Office Administrative
Davis Wire Industries Ltd. —Delta, BC
- $22–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Disability insurance
- Dental care
Quick apply
7d

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Executive Assistant (Casual Pool)
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A diploma or certificate in Business Administration, Office Administration, Public Administration, or a related field, or an equivalent combination of education…
$47.19 an hour
9h
Human Resources Executive Assistant (Leave Replacement)
College of New Caledonia —Prince George, BC
The HR Executive Assistant is responsible for developing and maintaining effective working relationships with a variety of internal and external groups…
$61,316–$81,755 a year
5d

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Office Assistant
University of Toronto —Toronto, ON
Must have a valid class 'G' Ontario driver's license with a clean driving record. Processing cash, debit and/or credit card transactions.
$53,426–$68,323 a year
6d
Executive Assistant - PFT
Durham Community Health Centre —Oshawa, ON
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Administrative Assistant to the Associate Vice-President Academic Planning - (997337.3)

University of Victoria
Victoria, BC

Apply Now

Job details

Full-time
7 days ago

Skills

Word processing
Spreadsheets
Post-secondary education
Administrative support experience
Databases
Administrative experience
Organizational skills
Executive support experience
Office management
Communication skills
Negotiation
Time management

Full job description

Organizational Unit

University of Victoria -> VP Academic

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

27 August 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

Salary Grade

$66,568.00 - $73,649.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SL3

Employee Group:

Exempt Support Staff - Continuing

# of Hires Needed

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:
Recruitment range: $66,568 - $69,511 maximum starting salary is determined through knowledge, experience and internal equity.
Performance range: $73,649 salary range ceiling is available through annual performance increases.

Job Summary

This senior-level administrative position provides executive-level support to the Associate Vice-President Academic Planning (AVAP). This position must be aware of and have knowledge of ongoing issues and concerns and must demonstrate at all times discerning and independent judgment of the highest professional standard. The incumbent keeps the AVPAP informed through ongoing communication, alerting the AVPAP to any situations that require attention, often under strict timelines which requires triaging and constant adjustment of ever changing priorities. Due to the large scope and portfolio of the AVPAP, the incumbent must have a broad knowledge of academic programming and university policies and procedures.

This position works closely with the Provost and the AVPAP on decanal and senior executive searches and with the office of the University Secretary on matters relating to Senate, as well as supporting a number of high-level committees. This position also represents the Provost's Office in ongoing communications and relations with senior internal and external stakeholders. An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.

Job Requirements

Skills/Experience:

In order for the highest standard of quality to be achieved, the Administrative Assistant must possess
Excellent and attentive office management and organizational skills;
Effective time management skills;
Excellent written and oral communication skills;
Experience in handling confidential and highly sensitive information;
Good understanding of the university's organizational structure and of the AVP's priorities and be able to look ahead and do advance planning and preparation;
Ability to troubleshoot, juggle multiple projects and demands with strong attention to detail with professionalism and efficiency, while being constantly interrupted, often working with technology without formal training;
Ability to work in an environment where you have to anticipate follow-up without having been an attendee in the meetings.
Ability to keep up to date with current issues and sensitivities on campus in order to be up-to-date in a changing environment;
Tact, diplomacy and negotiation skills, a high level of confidentiality and the ability to do the job with constant interruptions in an ever-changing environment with competing priorities.
Ability to understand the service focus of the position: to the university, to the community, and to the AVP;
Ability to consistently set and meet high standards of performance;
High level of self-direction, with an ability to work both independently and as part of a team;
Flexibility in adapting to changing work priorities;
Ability to work in an environment with constant interruptions while processing a large volume of work and adhering to multiple deadlines; and
High level of proficiency with information management.

Specialized Knowledge/ Education:

Completed a related post-secondary certificate, diploma or degree and have at least 3 years of senior administrative experience.
Knowledge of regulations, procedures and policies of the University and of the Office of the Vice-President Academic and Provost or similar experience in other Post-Secondary or government environment.
Minute taking experience for multiple complex committees.

Experience:

Advanced calendaring, word processing, database and spreadsheet skills
Experience working with confidential information and sensitive issues.
Previous university experience preferred

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

Apply Now

Refine Your Search

assistant secretary jobs in british columbia

Administrative Assistant to the Associate Vice-President Academic Planning - (997337.3)

Executive Assistant (Casual Pool)

CLK 09R - Office Clerk

Clerical Trainer, Medical Secretary - BC Cancer Victoria

Post Office Assistant - Term

Receptionist

Sr JAA - Senior Judicial Administrative Assistant

Administrator, Mine Maintenance (Mount Milligan)

Immigration Administrative Assistant

Secretary and Student Assistant

Audiology Office Assistant

Medical Receptionist/Assistant

Accounts Payable & Office Administrative

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