Job Opportunity: Administrative & Accounting Coordinator
Company: BoxGo Management Inc. Location: 417 South Lake Rd., Gananoque, ON Employment Type: Full-Time Start Date: flexible, Sept. 21, 2026
About Us: BoxGo Management Inc. is a dynamic and growing small business managing a portfolio of companies. We pride ourselves on operational excellence and integrity. We are currently seeking a detail-oriented and proactive Administrative & Accounting Coordinator to join our team.
Position Summary:
As the Administrative & Accounting Coordinator, you will be responsible for full-cycle bookkeeping and administrative support across a multi-company group. You will play a key role in ensuring accurate financial records, timely government remittances, and smooth day-to-day operations. This role requires excellent time management, discretion, and the ability to prioritize tasks effectively throughout the accounting cycle.
Key Responsibilities:
Accounting & Bookkeeping
- Perform full-cycle bookkeeping for multiple entities
- Record and reconcile daily transactions (sales, expenses, bank, credit card)
- Manage accounts payable and receivable
- Prepare and file HST/GST returns, WSIB, and payroll remittances
- Process payroll, T4s, and ROEs in compliance with CRA guidelines
- Maintain general ledgers and prepare adjusting journal entries
- Assist with year-end preparation and liaise with external accountants
Administrative Support
- Develop and maintain a task calendar for daily, weekly, and monthly accounting and administrative deadlines
- Maintain organized digital and physical filing systems
- Support HR functions including onboarding documentation and employee records
- Support Health and Safety training and compliance
- Coordinate with vendors, clients, and internal stakeholders
- Prepare correspondence, reports, and internal communications
Compliance & Confidentiality
- Ensure compliance with federal and provincial regulations
- Handle sensitive employee and company information with discretion and integrity
- Maintain data security protocols and confidentiality standards
Internal Bookkeeping Duties:
- Transaction entry and classification
- Bank, credit card and e-commerce reconciliations
- Invoicing and collections
- Vendor payments and expense tracking
- Payroll processing and reporting
- Budget preparation, tracking and variance analysis
- Financial forecasting, reporting and audit preparation
- Maintaining internal controls and compliance
Government Remittances for Canadian Small Businesses:
- Payroll Remittances
- Harmonized Sales Tax (HST) / Goods and Services Tax (GST)
- Workplace Safety and Insurance Board (WSIB) premiums
- RST tax remittances
- T4 and T4 Summary filing (annually)
- Records of Employment (ROEs) as required
- Other Remittances:
- Insurance statements and premium reports
Qualifications:
- Diploma in Accounting or Business Administration (minimum requirement)
- 3+ years of full-cycle bookkeeping experience, preferably in a multi-entity environment
- Ability to work effectively in a mostly solitary environment, demonstrating self-motivation and discipline
- Proficiency in accounting software (preferably QuickBooks Enterprise or Desktop)
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Knowledge of Canadian payroll and government remittance requirements
- Ability to work independently and prioritize competing deadlines
Job Type: Full-time
Benefits:
- Casual dress
- Dental care*
- Health care*
- Life insurance*
- On-site parking
*all benefits provided are reviewed periodically and may be subject to change
Job Type: Full-time
Pay: $30.00-$33.00 per hour
Expected hours: 35.0 – 40.0 per week
Benefits:
- Casual dress
- On-site parking
Work Location: In person
