Brockville, On Office administrator Jobs – 7 Openings This Week

Accounts Payable Administrator – Condominium & Property Management
Eastern Ontario Property Management Group —Brockville, ON
- $47,000–$51,000 a year
- Full-time
- Finance
- Organizational skills
- Business
- Disability insurance
- Tuition reimbursement
Quick apply
Office Administrator
Progressive Renovation Solutions —Prescott, ON
- $20–$25 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
- Flexible schedule
Quick apply
4d
Office Assistant
Eastern Ontario Property Maintenance Solutions Inc. —Brockville, ON
- $17.60–$29.47 an hour
- Contract
- QuickBooks
- In-person
- Office experience
Quick apply
Seasonal Administrative Assistant
Shade Window Films —Augusta, ON
- Seasonal
- Administrative experience
- QuickBooks
- Organizational skills
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Supervising experience
- Team management
- Budgeting
- Dental care
Quick apply
13d
Post Office Assistant
Canada Post —Lyndhurst, ON
- $20.54 an hour
- Part-time
- Customer service
- English
- High school diploma or GED
13d
Medical Office Assistant
Cornelia Court Family Medicine —Smiths Falls, ON
- $19–$25 an hour
- On call
- CPR Certification
- Medical office experience
- First Aid Certification
Quick apply
12d

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Accounts Payable Administrator – Condominium & Property Management
Eastern Ontario Property Management Group —Brockville, ON
The Accounts Payable Administrator supports the financial operations of condominium corporations and managed properties by ensuring the accurate processing of…
$47,000–$51,000 a year
Quick apply
Administrative Assistant
Wealth Creation Preservation & Donation Inc. —Dalhousie, ON
Answer telephone and relay telephone calls and messages. Set up and maintain manual and computerized information filing systems.
$36 an hour
Quick apply

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Office Manager / Bookkeeper
Horn IT Solutions Inc. —Whitby, ON
HST/GST compliance and filing. This is a critical role that ensures financial accuracy, operational discipline, and a smooth administrative backbone for the…
$75,000–$85,000 a year
Quick apply
Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
Manage credit card reconciliations and expense reporting for the CEO and designated household team members. Manage office inventory, supplies, incoming mail,…
From $70,000 a year
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Accounts Payable Administrator – Condominium & Property Management

Eastern Ontario Property Management Group
Brockville, ON

Quick apply

Job details

Full-time

Benefits

Disability insurance
Tuition reimbursement
Paid time off
Life insurance

Skills

Finance
Supplier management experience
Spreadsheets
Yardi
Accounting software
Post-secondary education
Filing
Finance
Invoice payment processing
Organizational skills
Business
Month-end close
Accounting
Communication skills
Account reconciliation

Full job description

Position Summary

The Accounts Payable Administrator supports the financial operations of condominium corporations and managed properties by ensuring the accurate processing of invoices, timely vendor payments, and proper documentation of all financial transactions. This role requires strong attention to detail, familiarity with reserve fund and operating fund accounting, and an ability to coordinate with property managers, site staff, and contractors.

Key Responsibilities

Review, verify, and process invoices for multiple condominium corporations/properties in accordance with management agreements and corporation budgets.
Ensure all invoices are properly coded to operating or reserve fund accounts and approved by the designated property manager or board signing authority.
Track, verify, and reconcile recurring contract invoices (e.g., cleaning, landscaping, mechanical, security).
Process utility invoices and monitor consumption irregularities for escalation.
Prepare weekly or biweekly payment batches (cheques, EFT, ACH) and ensure timely distribution.
Maintain organized digital files of paid invoices, purchase orders, service requests, and backup documentation.
Reconcile vendor statements and follow up on outstanding invoices, credits, and discrepancies.
Coordinate with property managers and building superintendents to verify work completion before payment.
Support month-end closing, including AP aging review, accruals, and coding corrections.
Assist with annual audits by preparing AP listings, vendor files, and invoice samples.
Monitor reserve fund project invoices for proper supporting documentation (quotes, board approvals, engineer certifications where required).
Respond to contractor and supplier inquiries in a timely and professional manner.

Qualifications

Post-secondary education in accounting, finance, business administration, or related field preferred.
2–4 years of experience in accounts payable within property management or multi-entity environments (preferred).
Strong understanding of condominium corporation accounting, including operating vs. reserve fund allocations.
Experience with property management accounting software (e.g., Yardi, Condo Manager, Buildium, TOPS, CINC).
High proficiency in Microsoft Excel and digital invoice management systems.
Strong attention to detail, accuracy, and organizational skills.
Ability to manage large invoice volumes and meet deadlines across multiple properties.
Professional communication skills and the ability to interact effectively with vendors, contractors, and property managers.

Core Competencies

Multi-entity financial management
Vendor communication and relationship management
Accuracy and compliance
Time management and prioritization
Understanding of condominium governance and audit requirements
Confidentiality and professionalism

Job Type: Full-time

Pay: $47,000.00-$51,000.00 per year

Benefits:

Disability insurance
Life insurance
Paid time off
Tuition reimbursement

Work Location: In person

Quick apply

Refine Your Search

office administrator jobs in brockville, on

Accounts Payable Administrator – Condominium & Property Management

Office Administrator

Office Assistant

Seasonal Administrative Assistant

Executive Director (Administrator) (Orillia)

Post Office Assistant

Medical Office Assistant

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